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Long Grove Park District – Meeting Minutes
January 17, 2022
This meeting was held via Zoom. Members of the public were invited in advance and welcomed to participate and to comment.
The meeting was called to order by James Southwell, President, at 6:32 p.m.
Roll Call
Commissioners Present
Abraham, Healy, Kupferschmid, Shah, Skillicorn, Southwell
Stewards & Staff Present
Young
Members of the Public Present
None
December Meeting Minutes Review/Approval - Southwell
The December minutes were reviewed. Healy moved to approve the minutes as presented. Skillicorn seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. The December 2021 minutes were approved unanimously.
Financial Reports Review/Acceptance – Kupferschmid/Southwell
The financial reports for December 2021 were presented and reviewed at the meeting. Kupferschmid moved to accept the financial reports as presented. Healy seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. The financial reports for December 2021 were accepted unanimously.
Banking/Insurance – Kupferschmid
UBS Account: Southwell noted that he was able to log into the UBS account online with full access. Kupferschmid is working on getting online access.
A CD that will mature on 01/18/22 will be rolled into the UBS cash account given exceptionally low current rates on other alternatives.
Safety deposit box: PNC is closing the Mundelein branch where the Park District’s safety deposit box is located. The box will need to be emptied by March 11th. Another storage option will need to be found. Documents should be scanned as a backup. This will be discussed further at the next board meeting.
Legal/Intergovernmental – Southwell
Southwell wrote the Long Grove Village manager requesting they provide the executed Intergovernmental Agreement regarding the property sale in downtown Long Grove. Once received, will then subsequently request settlement owed to the Park District.
FOIA – Healy
No FOIA requests received.
Recreation Programs – Young/Kupferschmid/Abraham
Young reported registrations are low for winter programs.
Community Engagement/Communications – Healy
Articles were submitted for the LG e-newsletter regarding the yoga classes, the February Long Grove Living magazine about jumping worms, and the LG Bridge "Taking a hike at RTW."
Volunteer Activities - Shah
There are no volunteer days scheduled at this time.
Healy reported being contacted by an Eagle Scout candidate who would like to replace the ramp and tops of the railing of the gazebo at Buffalo Creek Park for his Eagle Scout project.
Parks, Open Lands Property Management – Healy/Southwell
Updates: 2022 Strategy, Plan.
Healy met with Tallgrass to review ongoing conservation at LGPD properties and long-term projects. Details will be discussed at the next board meeting.
Updates: RTW, BCP, CBT, LVM, LH:
Mice Mitigation:
Skillicorn reported that Mice Mob completed their work at RTWNC. There have been no signs of mice inside the building.
Beaver Dam at RTW:
Midwest Beaver Management cleared the natural dam underneath the bridge at RTW and concurrently created a man-made starter dam to encourage beaver activity there, as opposed to where it may result in undercutting of bridge abutment/foundation. The also notched a dam downstream.
RTW Parking Lot Grant Considerations:
Southwell received Notice of State Award regarding the grant application for the parking lot reconstruction. It came with several conditions regarding financial controls and reporting. Southwell contacted Geoff Perry, GHA engineer working with the Village and with LGPD, and LGPD’s attorney regarding his concerns. Both suggested that LGPD accept the terms and conditions as the State is unlikely to change the terms.
Healy moved to accept the NOSA (Notice of State Award), as provided to the Park District. Skillicorn seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. The motion to accept the NOSA as provided passed unanimously.
Strategy/Branding/Constituent Awareness – Southwell
Southwell designed and ordered letterhead and envelopes and plans to produce business cards for all. LGPD emails will be set up for all commissioners. Magnetic Vehicle identification (w/LGPD Logo) will be produced for use by Board Members, Officers and other Volunteers while working at Park District properties.
President’s Report – Southwell
Fundraising – Annual Appeal:
Young reported $6235 in donations were received as of 01/14/22; 34 donations with an average donation of $185.
Glenstone Park Issue:
A FOIA request was received from a property owner via email regarding the use of LGPD property and adjacent conservancy easement lands during construction by a homeowner in Glenstone Park. The Park District had not received a request, and had not approved any such use. The Village issued a stop-work order and permit freeze. Southwell sent a letter to the homeowner stating that the activities were not authorized by LGPD, were unacceptable and stated that they would be required to repair and restore the property in a timely manner. The contractor contacted Southwell stating they will make restorations to the properties. This should be fully resolved by April at the latest.
LH Garage:
Southwell cut plywood, primed, painted and secured the windows at the Lemmon-Hill garage that were broken last fall.
RTNC office clean out/reorganization:
Boxes of RTW books in the garage were brought indoors. The back office is being cleaned up and old furniture removed. Boxes of books from the Turner home will be sorted and donated.
Old Business – Southwell
Employee compensation plan, proposal:
Southwell sent out a proposal to commissioners regarding employee compensation and time-away policy in early January for review. All were supportive of the proposals made.
Healy moved to support the compensation plan as presented. Kupferschmid seconded the motion.
A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. Motion to support the compensation plan passed unanimously.
IL Annual Financial Report:
The FY21 Illinois Annual Financial Report was submitted for review. Discussion was held before voting.
Healy moved to adopt and file the report as drafted. Skillicorn seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. The FY 2021 Illinois Annual Financial Report as presented was approved unanimously.
New Business
Maintenance Strategy and personnel:
Southwell sent an email to commissioners January 6th regarding maintenance strategy, personnel needs and a proposal on same for review. Marty Young, who has been volunteering for the Park District, will work on a part-time basis handling maintenance issues at RTW and other projects as needed. Southwell asked for approval and support to continue a 60-day trial for both the Park District and M. Young.
Kupferschmid moved to support and adopt the plan for a 60-day trial. Skillicorn seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. Motion to support and adopt the plan passed unanimously.
Employee laptop related proposal:
A proposal was circulated prior to the meeting out regarding the need to acquire a laptop for the office, a high-speed scanner and other peripherals.
Healy moved to adopt the proposal to purchase and set up the laptop and other items as proposed. Abraham seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. Motion passed unanimously.
Adjournment of Meeting
Healy moved to adjourn the meeting. Kupferschmid seconded the motion. The meeting was adjourned at 7:23 pm.
Respectfully submitted,
Stephanie Young, Recording Secretary
Long Grove Park District – Meeting Minutes
January 17, 2022
This meeting was held via Zoom. Members of the public were invited in advance and welcomed to participate and to comment.
The meeting was called to order by James Southwell, President, at 6:32 p.m.
Roll Call
Commissioners Present
Abraham, Healy, Kupferschmid, Shah, Skillicorn, Southwell
Stewards & Staff Present
Young
Members of the Public Present
None
December Meeting Minutes Review/Approval - Southwell
The December minutes were reviewed. Healy moved to approve the minutes as presented. Skillicorn seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. The December 2021 minutes were approved unanimously.
Financial Reports Review/Acceptance – Kupferschmid/Southwell
The financial reports for December 2021 were presented and reviewed at the meeting. Kupferschmid moved to accept the financial reports as presented. Healy seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. The financial reports for December 2021 were accepted unanimously.
Banking/Insurance – Kupferschmid
UBS Account: Southwell noted that he was able to log into the UBS account online with full access. Kupferschmid is working on getting online access.
A CD that will mature on 01/18/22 will be rolled into the UBS cash account given exceptionally low current rates on other alternatives.
Safety deposit box: PNC is closing the Mundelein branch where the Park District’s safety deposit box is located. The box will need to be emptied by March 11th. Another storage option will need to be found. Documents should be scanned as a backup. This will be discussed further at the next board meeting.
Legal/Intergovernmental – Southwell
Southwell wrote the Long Grove Village manager requesting they provide the executed Intergovernmental Agreement regarding the property sale in downtown Long Grove. Once received, will then subsequently request settlement owed to the Park District.
FOIA – Healy
No FOIA requests received.
Recreation Programs – Young/Kupferschmid/Abraham
Young reported registrations are low for winter programs.
Community Engagement/Communications – Healy
Articles were submitted for the LG e-newsletter regarding the yoga classes, the February Long Grove Living magazine about jumping worms, and the LG Bridge "Taking a hike at RTW."
Volunteer Activities - Shah
There are no volunteer days scheduled at this time.
Healy reported being contacted by an Eagle Scout candidate who would like to replace the ramp and tops of the railing of the gazebo at Buffalo Creek Park for his Eagle Scout project.
Parks, Open Lands Property Management – Healy/Southwell
Updates: 2022 Strategy, Plan.
Healy met with Tallgrass to review ongoing conservation at LGPD properties and long-term projects. Details will be discussed at the next board meeting.
Updates: RTW, BCP, CBT, LVM, LH:
Mice Mitigation:
Skillicorn reported that Mice Mob completed their work at RTWNC. There have been no signs of mice inside the building.
Beaver Dam at RTW:
Midwest Beaver Management cleared the natural dam underneath the bridge at RTW and concurrently created a man-made starter dam to encourage beaver activity there, as opposed to where it may result in undercutting of bridge abutment/foundation. The also notched a dam downstream.
RTW Parking Lot Grant Considerations:
Southwell received Notice of State Award regarding the grant application for the parking lot reconstruction. It came with several conditions regarding financial controls and reporting. Southwell contacted Geoff Perry, GHA engineer working with the Village and with LGPD, and LGPD’s attorney regarding his concerns. Both suggested that LGPD accept the terms and conditions as the State is unlikely to change the terms.
Healy moved to accept the NOSA (Notice of State Award), as provided to the Park District. Skillicorn seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. The motion to accept the NOSA as provided passed unanimously.
Strategy/Branding/Constituent Awareness – Southwell
Southwell designed and ordered letterhead and envelopes and plans to produce business cards for all. LGPD emails will be set up for all commissioners. Magnetic Vehicle identification (w/LGPD Logo) will be produced for use by Board Members, Officers and other Volunteers while working at Park District properties.
President’s Report – Southwell
Fundraising – Annual Appeal:
Young reported $6235 in donations were received as of 01/14/22; 34 donations with an average donation of $185.
Glenstone Park Issue:
A FOIA request was received from a property owner via email regarding the use of LGPD property and adjacent conservancy easement lands during construction by a homeowner in Glenstone Park. The Park District had not received a request, and had not approved any such use. The Village issued a stop-work order and permit freeze. Southwell sent a letter to the homeowner stating that the activities were not authorized by LGPD, were unacceptable and stated that they would be required to repair and restore the property in a timely manner. The contractor contacted Southwell stating they will make restorations to the properties. This should be fully resolved by April at the latest.
LH Garage:
Southwell cut plywood, primed, painted and secured the windows at the Lemmon-Hill garage that were broken last fall.
RTNC office clean out/reorganization:
Boxes of RTW books in the garage were brought indoors. The back office is being cleaned up and old furniture removed. Boxes of books from the Turner home will be sorted and donated.
Old Business – Southwell
Employee compensation plan, proposal:
Southwell sent out a proposal to commissioners regarding employee compensation and time-away policy in early January for review. All were supportive of the proposals made.
Healy moved to support the compensation plan as presented. Kupferschmid seconded the motion.
A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. Motion to support the compensation plan passed unanimously.
IL Annual Financial Report:
The FY21 Illinois Annual Financial Report was submitted for review. Discussion was held before voting.
Healy moved to adopt and file the report as drafted. Skillicorn seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. The FY 2021 Illinois Annual Financial Report as presented was approved unanimously.
New Business
Maintenance Strategy and personnel:
Southwell sent an email to commissioners January 6th regarding maintenance strategy, personnel needs and a proposal on same for review. Marty Young, who has been volunteering for the Park District, will work on a part-time basis handling maintenance issues at RTW and other projects as needed. Southwell asked for approval and support to continue a 60-day trial for both the Park District and M. Young.
Kupferschmid moved to support and adopt the plan for a 60-day trial. Skillicorn seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. Motion to support and adopt the plan passed unanimously.
Employee laptop related proposal:
A proposal was circulated prior to the meeting out regarding the need to acquire a laptop for the office, a high-speed scanner and other peripherals.
Healy moved to adopt the proposal to purchase and set up the laptop and other items as proposed. Abraham seconded the motion. A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. Motion passed unanimously.
Adjournment of Meeting
Healy moved to adjourn the meeting. Kupferschmid seconded the motion. The meeting was adjourned at 7:23 pm.
Respectfully submitted,
Stephanie Young, Recording Secretary
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