Long Grove Park District – Meeting Minutes

June 20, 2022

The meeting was called to order by James Southwell, President, at 6:30 p.m. 

Roll Call

Commissioners Present   

Healy, Kupferschmid, Skillicorn, Southwell.

Shah joined the meeting via Zoom.

Commissioners Absent

Abraham

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The May 2022 minutes were reviewed.  Kupferschmid moved to approve the minutes as presented.  Skillicorn seconded the motion.  A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  The May 2022 minutes were approved unanimously.

Treasury/Banking/Insurance

Financial Reports – Kupferschmid/Young

The financial reports for May 2022 were presented and reviewed at the meeting.  Healy moved to accept the May financial reports as presented.  Skillicorn seconded the motion.  A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  The financial reports for May 2022 were accepted unanimously.

BMO ProCards/Purchasing – Southwell/Kupferschmid

The BMO account has been updated and new purchasing cards were ordered for Southwell, Healy and Young. 

PNC Bank – Southwell/Kupferschmid

The PNC accounts have been updated.  Southwell and Healy have signed the signatory cards.  Kupferschmid will also go to the branch to sign the card. Southwell will update the online PNC accounts.

Legal/Intergovernmental – Southwell

Intergovernmental Agreement – Village of Long Grove

The deed of conveyance has not yet been received from the Village.  It will need to be executed and once payment is received the property transfer will be done.  Adam Simon, attorney for the Park District, is following up with the Village attorney to finalize the IGA.

Intergovernmental Agreement – ELA Township

The IGA with Ela Township has been formally executed and notarized.  Ela Township took down a fallen tree on LGPD property.

FOIA Requests– Young

No FOIA requests were received in May.

Old Business - Southwell

Valencia Stale-Billing 19/20 and 20/21 Snow Seasons

The settlement with Valencia Landscaping was discussed.  Valencia was paid $3000 in May to complete payment for the 2019-20 and 2020-21 seasons.   

Lemmon-Hill Ballfields/Lake County Stars

Southwell was contacted by Steve Applehans with LCS who handles field maintenance regarding capital improvements being made at LH ball fields including additional netting and other items.  Applehans requested that the Park District help with weed control and cleaning up grass on paths, in recognition of their contributions.  Del Rio’s Landscaping was contacted and sprayed to control broadleaf weeds in the fields and all other portions of the property’s fine turf.  Grass and weeds will be controlled along the fence lines and trails in next month.

Comcast Contract, Cell Phone

A new contract for phone/internet service with Comcast has been signed.  A cell phone for Park District use was ordered and received. 

New Business – Southwell

Lemmon Hill Ballfields

Young was contacted by a Long Grove resident who expressed interest in using the ball fields at LH next summer for a U11 team.  Discussion was held.  Due to the contract with Lake County Stars, this will not be possible but Gridley field might be an option.  Southwell will inquire into having the area high-mowed and will see what condition the property is in before further consideration into uses. 

Consideration of Potential Appointment to Board

Angie Underwood has expressed interest in filling the open seat left by Kent Tinucci.  Southwell and Healy have had conversations with her regarding the position.  A discussion was held regarding the open position.  All agreed that it should be filled by appointment. 

Healy moved to Appoint Angela Underwood to the position of Commissioner with the Long Grove Park District, open following the resignation of Kent Tinucci, serving until the earlier of that term’s expiration or statutory requirement.   Skillicorn seconded the motion.  A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  Motion carried unanimously. Angela Underwood is appointed to the position of Commissioner, Long Grove Park District. Swearing-in to take place at the next, scheduled meeting of the Board of Commissioners.

Recreation Programs – Young

Registration numbers for summer programs are good.   Quite a few programs are running.

BSA Projects – Abraham

No update.

Community Engagement/Communications – Healy

An article for the Shakespeare in the Park event in August was sent to Long Grove Living magazine, LG newsletter and Daily Herald.  Flyers for the new yoga and photography programs were created and posted.

Volunteer Activities - Shah

 A volunteer day needs to be scheduled for putting chips on the trails at RTW.  Shah will post on Volunteer Match once the day and time has been decided.  Other ideas for work days were discussed.

Strategy/Branding/Constituent Awareness – Southwell

Update on Property Signage

Southwell will be ordering additional plywood and lumber required to construct property signs.  These will be assembled and put up at LGPD properties, likely in early fall.   A donation has been secured for a substantial portion of material costs of the new property signs.

Parks, Open-Lands Property Management – Healy/Southwell

Mitigation Site

Tallgrass treated teasel for the second time on May 19^th.

Buffalo Creek Park

Stewardship visits were made to BCP to pull dame’s rocket and to spray reed canary grass and thistle.  Tallgrass planted emergent plugs in bare areas along the creek and stapled down 50 bare root iris.

Longview Meadow

Tallgrass made two visits to LVM to treat reed canary grass, thistle and honeysuckle and spot treated areas along the road and at the corner.  They seeded a dead area and used a marsh master in the phrag area.

Reed-Turner Woodlands

Tallgrass sprayed reed canary grass in the wetland at RTW.  Healy’s landscaper mowed paths at the prairie patch and trimmed small stems hanging over the path.

Tallgrass treated teasel along state, county and village roads May 23^rd and 24^th

RTW Parking Lot/State Grant Update:

The contract for the parking lot renovation has been signed.  Work is tentatively scheduled to start mid to late July.  Money will need to be moved from the Fidelity account to cover the Park District’s portion of costs.

President’s Report – Southwell

Buffalo Creek Park bench plaques

Healy had new plaques made after the old ones were inadvertently destroyed.  Skillicorn will work with M. Young to affix to the benches. 

IDOT/Mitigation Property

Adam Simon is working with the State of IL on updating the IGA.

Equipment

The riding lawn mower, large tractor and zero-turn mower located in the barn at Lemmon Hill have been repaired. 

Downed Trees

Southwell was contacted by the HOA president of Royal Melbourne regarding dead trees on the Park District property, possibly in Wehrenberg Woods.  Southwell went to RM to survey the property but did not see many dead trees.  He will be meeting with the HOA president to discuss and will update at the next meeting.  There was also a downed tree in Oak Hills that was removed by Ela Township.

Barbara Turner Memorial

Healy will provide Southwell with proposed content for the Barbara Turner memorial sign.  Southwell will work with art designer to draw up artwork and will look for a fabricator to create the memorial.

Adjournment of Meeting

Kupferschmid moved to adjourn the meeting.  Healy seconded the motion. The meeting was adjourned at 7:40 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

June 20, 2022

The meeting was called to order by James Southwell, President, at 6:30 p.m. 

Roll Call

Commissioners Present   

Healy, Kupferschmid, Skillicorn, Southwell.

Shah joined the meeting via Zoom.

Commissioners Absent

Abraham

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The May 2022 minutes were reviewed.  Kupferschmid moved to approve the minutes as presented.  Skillicorn seconded the motion.  A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  The May 2022 minutes were approved unanimously.

Treasury/Banking/Insurance

Financial Reports – Kupferschmid/Young

The financial reports for May 2022 were presented and reviewed at the meeting.  Healy moved to accept the May financial reports as presented.  Skillicorn seconded the motion.  A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  The financial reports for May 2022 were accepted unanimously.

BMO ProCards/Purchasing – Southwell/Kupferschmid

The BMO account has been updated and new purchasing cards were ordered for Southwell, Healy and Young. 

PNC Bank – Southwell/Kupferschmid

The PNC accounts have been updated.  Southwell and Healy have signed the signatory cards.  Kupferschmid will also go to the branch to sign the card. Southwell will update the online PNC accounts.

Legal/Intergovernmental – Southwell

Intergovernmental Agreement – Village of Long Grove

The deed of conveyance has not yet been received from the Village.  It will need to be executed and once payment is received the property transfer will be done.  Adam Simon, attorney for the Park District, is following up with the Village attorney to finalize the IGA.

Intergovernmental Agreement – ELA Township

The IGA with Ela Township has been formally executed and notarized.  Ela Township took down a fallen tree on LGPD property.

FOIA Requests– Young

No FOIA requests were received in May.

Old Business - Southwell

Valencia Stale-Billing 19/20 and 20/21 Snow Seasons

The settlement with Valencia Landscaping was discussed.  Valencia was paid $3000 in May to complete payment for the 2019-20 and 2020-21 seasons.   

Lemmon-Hill Ballfields/Lake County Stars

Southwell was contacted by Steve Applehans with LCS who handles field maintenance regarding capital improvements being made at LH ball fields including additional netting and other items.  Applehans requested that the Park District help with weed control and cleaning up grass on paths, in recognition of their contributions.  Del Rio’s Landscaping was contacted and sprayed to control broadleaf weeds in the fields and all other portions of the property’s fine turf.  Grass and weeds will be controlled along the fence lines and trails in next month.

Comcast Contract, Cell Phone

A new contract for phone/internet service with Comcast has been signed.  A cell phone for Park District use was ordered and received. 

New Business – Southwell

Lemmon Hill Ballfields

Young was contacted by a Long Grove resident who expressed interest in using the ball fields at LH next summer for a U11 team.  Discussion was held.  Due to the contract with Lake County Stars, this will not be possible but Gridley field might be an option.  Southwell will inquire into having the area high-mowed and will see what condition the property is in before further consideration into uses. 

Consideration of Potential Appointment to Board

Angie Underwood has expressed interest in filling the open seat left by Kent Tinucci.  Southwell and Healy have had conversations with her regarding the position.  A discussion was held regarding the open position.  All agreed that it should be filled by appointment. 

Healy moved to Appoint Angela Underwood to the position of Commissioner with the Long Grove Park District, open following the resignation of Kent Tinucci, serving until the earlier of that term’s expiration or statutory requirement.   Skillicorn seconded the motion.  A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  Motion carried unanimously. Angela Underwood is appointed to the position of Commissioner, Long Grove Park District. Swearing-in to take place at the next, scheduled meeting of the Board of Commissioners.

Recreation Programs – Young

Registration numbers for summer programs are good.   Quite a few programs are running.

BSA Projects – Abraham

No update.

Community Engagement/Communications – Healy

An article for the Shakespeare in the Park event in August was sent to Long Grove Living magazine, LG newsletter and Daily Herald.  Flyers for the new yoga and photography programs were created and posted.

Volunteer Activities - Shah

 A volunteer day needs to be scheduled for putting chips on the trails at RTW.  Shah will post on Volunteer Match once the day and time has been decided.  Other ideas for work days were discussed.

Strategy/Branding/Constituent Awareness – Southwell

Update on Property Signage

Southwell will be ordering additional plywood and lumber required to construct property signs.  These will be assembled and put up at LGPD properties, likely in early fall.   A donation has been secured for a substantial portion of material costs of the new property signs.

Parks, Open-Lands Property Management – Healy/Southwell

Mitigation Site

Tallgrass treated teasel for the second time on May 19^th.

Buffalo Creek Park

Stewardship visits were made to BCP to pull dame’s rocket and to spray reed canary grass and thistle.  Tallgrass planted emergent plugs in bare areas along the creek and stapled down 50 bare root iris.

Longview Meadow

Tallgrass made two visits to LVM to treat reed canary grass, thistle and honeysuckle and spot treated areas along the road and at the corner.  They seeded a dead area and used a marsh master in the phrag area.

Reed-Turner Woodlands

Tallgrass sprayed reed canary grass in the wetland at RTW.  Healy’s landscaper mowed paths at the prairie patch and trimmed small stems hanging over the path.

Tallgrass treated teasel along state, county and village roads May 23^rd and 24^th

RTW Parking Lot/State Grant Update:

The contract for the parking lot renovation has been signed.  Work is tentatively scheduled to start mid to late July.  Money will need to be moved from the Fidelity account to cover the Park District’s portion of costs.

President’s Report – Southwell

Buffalo Creek Park bench plaques

Healy had new plaques made after the old ones were inadvertently destroyed.  Skillicorn will work with M. Young to affix to the benches. 

IDOT/Mitigation Property

Adam Simon is working with the State of IL on updating the IGA.

Equipment

The riding lawn mower, large tractor and zero-turn mower located in the barn at Lemmon Hill have been repaired. 

Downed Trees

Southwell was contacted by the HOA president of Royal Melbourne regarding dead trees on the Park District property, possibly in Wehrenberg Woods.  Southwell went to RM to survey the property but did not see many dead trees.  He will be meeting with the HOA president to discuss and will update at the next meeting.  There was also a downed tree in Oak Hills that was removed by Ela Township.

Barbara Turner Memorial

Healy will provide Southwell with proposed content for the Barbara Turner memorial sign.  Southwell will work with art designer to draw up artwork and will look for a fabricator to create the memorial.

Adjournment of Meeting

Kupferschmid moved to adjourn the meeting.  Healy seconded the motion. The meeting was adjourned at 7:40 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

May 17, 2022

The meeting was called to order by James Southwell, President, at 6:35 p.m. 

Roll Call

Commissioners Present   

Abraham, Healy, Kupferschmid, Skillicorn, Southwell

Commissioners Absent

Shah

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The March minutes were reviewed.  Kupferschmid moved to approve the minutes as presented.  Abraham seconded the motion.  The March 2022 minutes were approved unanimously.

The April minutes were reviewed.  Skillicorn moved to approve the minutes as presented.  Healy seconded the motion.  Kupferschmid abstained.  The March 2022 minutes were approved.

Financial Reports – Kupferschmid/Southwell

The financial reports for March and April 2022 were presented and reviewed at the meeting.  Healy moved to accept the March financial reports as presented.  Skillicorn seconded the motion.  The financial reports for March 2022 were accepted unanimously.

Abraham moved to accept the April financial reports as presented.  Healy seconded the motion.  The financial reports for April 2022 were accepted unanimously.

Legal/Intergovernmental – Southwell

Intergovernmental Agreement – Village of Long Grove

Adam Simon, attorney for the Park District, is working with the Village attorney to draft and present a deed of conveyance and then will execute it.

Potential Intergovernmental Agreement – ELA Township

Southwell was notified that the proposed IGA with Ela Township was ratified at their last board meeting.  Southwell has signed off on the agreement.

FOIA Requests– Young

No FOIA requests have been received.

Recreation Programs – Young

Registration numbers for spring programs are good.  The summer guide will be updated and posted in the next few weeks.

BSA Projects – Abraham

The proposal for the Eagle Scout project at the Hayrake Trail was signed off by Abraham.  Blaze markings, signage will be installed, bound trails with logs, light brush cutting to extend the trail, wood chips on the trail.  Materials will need to be approved by the Park District before moving forward.

There are two more potential scout projects in the works; gazebo ramp repair at BCP, picnic benches and bird houses at RTW.  Healy is in contact with the scouts.

Community Engagement/Communications – Healy

Articles were submitted to the June Long Grove Living magazine; local great horned owl with photos and Shakespeare in the Park at BCP in August and also sent to Daily Herald.

Volunteer Activities - Shah

No report.

Strategy/Branding/Constituent Awareness – Southwell

Business cards with the new logo were handed out to all.  New Gmail accounts (lgparks.org) were set up for commissioners.

Property Signage:

A donation has been secured for the new property signs.  Examples of the signs were handed out.  The timbers may be stained white. 

Parks, Open-Lands Property Management – Healy/Southwell

Tallgrass has been working at Longview Meadow.  They will be treating invasives at RTW, BCP and LVM. They will also be working on roadside teasel throughout Long Grove in the next few weeks.

RTW Parking Lot/State Grant Update:

Southwell reported the State grant for the parking lot has been approved.  Bids went out and proposals received.  The lowest bid of $94,477 was accepted from Chicagoland Paving Contractors.  The parking lot will be closed for 15 consecutive days once the project is underway.  This is scheduled to be done in July.

Treasury/Banking/Insurance – Southwell/Kupferschmid

PNC Account:

Signatories on both accounts at PNC need to be updated.  A letter will be sent with all documentation that is required by PNC and commissioners who will be signers on the accounts will need to go to the Long Grove branch to sign paperwork.

BMO ProCards:

The BMO credit card account needs to be updated with authorized users.  Southwell will send a letter to BMO to make the necessary changes.

President’s Report – Southwell

Valencia Landscaping:

Southwell attempted to contact Valencia via phone messages, texts, emails and letter mailed regarding the invoice that was recently sent to the Park District for 3 years of service for snow removal (2019-2020, 2020-2021 & 2021-2022).  The current season, 2021-2022 was paid for.   Southwell will send a letter regarding a payment proposal that will need to be accepted or rejected by Valencia in 10 business days or no payment will be made.  Southwell asked for support to finalize this issue.  All commissioners were in agreement.

Mitigation Property:

The State of IL provided a draft IGA regarding the property at Gilmer Road and Route 83.  Adam Simon reviewed the paperwork and notified Southwell that the wrong properties were in the IGA.  Simon will work on updating the IGA with the State.

Facilities:

The flagstones on the stairs leading to the building and steps behind the building were repaired. 

The garage doors at the Lemmon Hill barn and garage were replaced.  Codes were changed on the new openers.

Equipment:

Safety checks and maintenance were done on the Kubota, riding lawn mower.  The tractor implements at LH were moved and are now more accessible.  Flat tires were repaired on the tractor and zero-turn mower.  There is a golf cart in the barn that is not being used.  This may be sold in the near future.

Communications:

The Comcast contract for phone, internet expires in June.  All were in agreement to renew the contract with Comcast.  Information regarding a cell phone will be obtained.

Lake County Stars:

Work is being done to rehab the ball fields; fence repair and netting to be added. LCS has been doing a good job maintaining the fields and grounds.  They are asking that the Park District provide fertilizer and weed control for the fields.  Southwell asked for support to approve maintenance.  All were in agreement to move forward.

Adjournment of Meeting

Healy moved to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:52 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

May 17, 2022

The meeting was called to order by James Southwell, President, at 6:35 p.m. 

Roll Call

Commissioners Present   

Abraham, Healy, Kupferschmid, Skillicorn, Southwell

Commissioners Absent

Shah

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The March minutes were reviewed.  Kupferschmid moved to approve the minutes as presented.  Abraham seconded the motion.  The March 2022 minutes were approved unanimously.

The April minutes were reviewed.  Skillicorn moved to approve the minutes as presented.  Healy seconded the motion.  Kupferschmid abstained.  The March 2022 minutes were approved.

Financial Reports – Kupferschmid/Southwell

The financial reports for March and April 2022 were presented and reviewed at the meeting.  Healy moved to accept the March financial reports as presented.  Skillicorn seconded the motion.  The financial reports for March 2022 were accepted unanimously.

Abraham moved to accept the April financial reports as presented.  Healy seconded the motion.  The financial reports for April 2022 were accepted unanimously.

Legal/Intergovernmental – Southwell

Intergovernmental Agreement – Village of Long Grove

Adam Simon, attorney for the Park District, is working with the Village attorney to draft and present a deed of conveyance and then will execute it.

Potential Intergovernmental Agreement – ELA Township

Southwell was notified that the proposed IGA with Ela Township was ratified at their last board meeting.  Southwell has signed off on the agreement.

FOIA Requests– Young

No FOIA requests have been received.

Recreation Programs – Young

Registration numbers for spring programs are good.  The summer guide will be updated and posted in the next few weeks.

BSA Projects – Abraham

The proposal for the Eagle Scout project at the Hayrake Trail was signed off by Abraham.  Blaze markings, signage will be installed, bound trails with logs, light brush cutting to extend the trail, wood chips on the trail.  Materials will need to be approved by the Park District before moving forward.

There are two more potential scout projects in the works; gazebo ramp repair at BCP, picnic benches and bird houses at RTW.  Healy is in contact with the scouts.

Community Engagement/Communications – Healy

Articles were submitted to the June Long Grove Living magazine; local great horned owl with photos and Shakespeare in the Park at BCP in August and also sent to Daily Herald.

Volunteer Activities - Shah

No report.

Strategy/Branding/Constituent Awareness – Southwell

Business cards with the new logo were handed out to all.  New Gmail accounts (lgparks.org) were set up for commissioners.

Property Signage:

A donation has been secured for the new property signs.  Examples of the signs were handed out.  The timbers may be stained white. 

Parks, Open-Lands Property Management – Healy/Southwell

Tallgrass has been working at Longview Meadow.  They will be treating invasives at RTW, BCP and LVM. They will also be working on roadside teasel throughout Long Grove in the next few weeks.

RTW Parking Lot/State Grant Update:

Southwell reported the State grant for the parking lot has been approved.  Bids went out and proposals received.  The lowest bid of $94,477 was accepted from Chicagoland Paving Contractors.  The parking lot will be closed for 15 consecutive days once the project is underway.  This is scheduled to be done in July.

Treasury/Banking/Insurance – Southwell/Kupferschmid

PNC Account:

Signatories on both accounts at PNC need to be updated.  A letter will be sent with all documentation that is required by PNC and commissioners who will be signers on the accounts will need to go to the Long Grove branch to sign paperwork.

BMO ProCards:

The BMO credit card account needs to be updated with authorized users.  Southwell will send a letter to BMO to make the necessary changes.

President’s Report – Southwell

Valencia Landscaping:

Southwell attempted to contact Valencia via phone messages, texts, emails and letter mailed regarding the invoice that was recently sent to the Park District for 3 years of service for snow removal (2019-2020, 2020-2021 & 2021-2022).  The current season, 2021-2022 was paid for.   Southwell will send a letter regarding a payment proposal that will need to be accepted or rejected by Valencia in 10 business days or no payment will be made.  Southwell asked for support to finalize this issue.  All commissioners were in agreement.

Mitigation Property:

The State of IL provided a draft IGA regarding the property at Gilmer Road and Route 83.  Adam Simon reviewed the paperwork and notified Southwell that the wrong properties were in the IGA.  Simon will work on updating the IGA with the State.

Facilities:

The flagstones on the stairs leading to the building and steps behind the building were repaired. 

The garage doors at the Lemmon Hill barn and garage were replaced.  Codes were changed on the new openers.

Equipment:

Safety checks and maintenance were done on the Kubota, riding lawn mower.  The tractor implements at LH were moved and are now more accessible.  Flat tires were repaired on the tractor and zero-turn mower.  There is a golf cart in the barn that is not being used.  This may be sold in the near future.

Communications:

The Comcast contract for phone, internet expires in June.  All were in agreement to renew the contract with Comcast.  Information regarding a cell phone will be obtained.

Lake County Stars:

Work is being done to rehab the ball fields; fence repair and netting to be added. LCS has been doing a good job maintaining the fields and grounds.  They are asking that the Park District provide fertilizer and weed control for the fields.  Southwell asked for support to approve maintenance.  All were in agreement to move forward.

Adjournment of Meeting

Healy moved to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:52 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

April 11, 2022

The meeting was called to order by James Southwell, President, at 6:33 p.m. 

Roll Call

Commissioners Present   

Abraham, Shah, Skillicorn, Southwell

Commissioners Absent

Healy, Kupferschmid

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The March minutes will be reviewed and voted on at the May meeting.

Financial Reports – Kupferschmid/Southwell

The March financial reports will be reviewed and voted on at the May meeting.

Legal/Intergovernmental – Southwell

Intergovernmental Agreement – Village of Long Grove

Adam Simon, attorney for the Park District, contacted Southwell to report that the Village attorney had gotten back to him regarding the survey for the sale of property in downtown Long Grove.  Simon will draft a deed of conveyance.

Potential Intergovernmental Agreement – ELA Township

The proposed IGA with ELA Township is moving forward.  They were highly recommended by the Village of Long Grove to work with the Park District to help with storm damage, tree work, asphalt patching, etc.  They have the equipment needed and rates are reasonable.

Southwell requested for support from commissioners to go ahead and execute the IGA and asked if there were any questions or concerns that needed to be addressed regarding the previously discussed plan to enter into an Intergovernmental Agreement with ELA Township for purposes of obtaining services such as tree removal, repair of gravel, storm damage, etc.  The contract will go through 2025. There were no questions or concerns raised.  

Roy Skillicorn moved to authorize the LGPD President to execute the Proposed Intergovernmental Agreement with the Township of ELA for purposed of obtaining services required by the Park District as presented or as subsequently revised if/as necessary to satisfy the parties, provided scope and terms are similar in intent and not substantively changed.

The Motion to accept and adopt the Intergovernmental Agreement was seconded by Shah.

The Motion to accept and adopt the Intergovernmental Agreement passed unanimously; 4 ayes, 0 nay, 0 abstentions.

FOIA Requests– Young

No FOIA requests were received in March.

Recreation Programs – Young

The spring/summer program guide has been posted on the website.  Email blasts were sent out and the guide was sent to District 96 for posting on the virtual backpack.

BSA Projects – Abraham

The Eagle Scout candidate submitted a proposal to Abraham regarding the Hayrake Trail project; install blaze markings, install signage, bound trails with logs. Southwell requested scope to include light brush cutting to extend the trail to north boundary of property/Oakwood Road, west of creek. Abraham will follow up with Healy regarding this project.

Community Engagement/Communications – Healy

Healy submitted a report prior to the board meeting.

Articles were submitted to Long Grove Living, Long Grove Enewsletter and the Daily Herald regarding spring/summer programs, the spring wildflower walk at RTW, the Blue Star Memorial unveiling at BCP.

Healy reported discussions with an Eagle Scout candidate regarding a potential project at the gazebo in BCP; involving ramp and railings repairs.  Two additional scout candidates have contacted Healy for possible projects.

Parks, Open-Lands Property Management – Healy

Prescribed burns were completed by Tallgrass at the Reed-Turner Woodland prairie, sedge meadow and north woodland.  Also, a burn was completed in the north unit at Longview Meadow.

Volunteer Activities - Shah

Work days for cleanup at different sites - Longview Meadow, Lemmon Hill, mitigation site, etc., are anticipated to be scheduled and undertaken within the next few weeks. 

ComEd Grant Application:

Abraham stated that extra documentation needed to be provided for the grant application, and was sent in prior to the deadline. 

President’s Report – Southwell

An overview of a substantial set tasks and projects was presented

Old Business

Proposed District, Board and Officer Policies:

Southwell provided an updated draft of the proposed policy-set and code-of-conduct prior to the meeting for review.  Discussion was held and Southwell asked for support to move forward with approving the policies.

Roy Skillicorn moved to adopt the Proposed Policy-Set and drafted Code-of-Conduct, as presented for purposes of stating the Long Grove Park District’s collective-intent, and affirming our commitment to operate ethically, in accordance with constituent expectations, and in compliance with State and Federal law.  With the further intent and condition that it be reviewed and revised/amended as deemed appropriate or necessary not later than the Board meeting scheduled for November 2022. 

The Motion to accept and adopt the Policy-Set and drafted Code-of-Conduct was seconded by Abraham.

The Motion to accept and adopt the Policy-Set and drafted Code-of-Conduct passed unanimously; 4 ayes, 0 nay, 0 abstentions.

New Business

The flag stones on the stairs leading to the building and steps behind the building at RTWNC need to be repaired.  Quotes will be obtained.  Southwell asked for support to spend up to $7000 (inclusive of repairs to stone steps leading to the front of RTNC) to make all necessary repairs.  All were in favor with moving forward.

Valencia Landscaping recently sent the Park District an invoice for 3 years of service for snow removal (2019-2020, 2020-2021 & 2021-2022).  We have not been able to contact them in follow-up, despite repeated attempts by phone, text and email. The current season, 2021-2022 has been paid for.  Southwell asked them to provide details on agreements, number of services provided in each season and why we were just now receiving invoices from work supposedly not previously billed, multiple years later. 

Longview Meadow:  At the corner of Route 22 & 83, the half-dead box elder trees (stump-regenerated from previously removed trees under Grant work) were cut down and will be chipped, .  Unrelated burn and brush removal were done by Tallgrass.

Adjournment of Meeting

Skillicorn moved to adjourn the meeting.  Abraham seconded the motion. The meeting was adjourned at 7:29 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

April 11, 2022

The meeting was called to order by James Southwell, President, at 6:33 p.m. 

Roll Call

Commissioners Present   

Abraham, Shah, Skillicorn, Southwell

Commissioners Absent

Healy, Kupferschmid

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The March minutes will be reviewed and voted on at the May meeting.

Financial Reports – Kupferschmid/Southwell

The March financial reports will be reviewed and voted on at the May meeting.

Legal/Intergovernmental – Southwell

Intergovernmental Agreement – Village of Long Grove

Adam Simon, attorney for the Park District, contacted Southwell to report that the Village attorney had gotten back to him regarding the survey for the sale of property in downtown Long Grove.  Simon will draft a deed of conveyance.

Potential Intergovernmental Agreement – ELA Township

The proposed IGA with ELA Township is moving forward.  They were highly recommended by the Village of Long Grove to work with the Park District to help with storm damage, tree work, asphalt patching, etc.  They have the equipment needed and rates are reasonable.

Southwell requested for support from commissioners to go ahead and execute the IGA and asked if there were any questions or concerns that needed to be addressed regarding the previously discussed plan to enter into an Intergovernmental Agreement with ELA Township for purposes of obtaining services such as tree removal, repair of gravel, storm damage, etc.  The contract will go through 2025. There were no questions or concerns raised.  

Roy Skillicorn moved to authorize the LGPD President to execute the Proposed Intergovernmental Agreement with the Township of ELA for purposed of obtaining services required by the Park District as presented or as subsequently revised if/as necessary to satisfy the parties, provided scope and terms are similar in intent and not substantively changed.

The Motion to accept and adopt the Intergovernmental Agreement was seconded by Shah.

The Motion to accept and adopt the Intergovernmental Agreement passed unanimously; 4 ayes, 0 nay, 0 abstentions.

FOIA Requests– Young

No FOIA requests were received in March.

Recreation Programs – Young

The spring/summer program guide has been posted on the website.  Email blasts were sent out and the guide was sent to District 96 for posting on the virtual backpack.

BSA Projects – Abraham

The Eagle Scout candidate submitted a proposal to Abraham regarding the Hayrake Trail project; install blaze markings, install signage, bound trails with logs. Southwell requested scope to include light brush cutting to extend the trail to north boundary of property/Oakwood Road, west of creek. Abraham will follow up with Healy regarding this project.

Community Engagement/Communications – Healy

Healy submitted a report prior to the board meeting.

Articles were submitted to Long Grove Living, Long Grove Enewsletter and the Daily Herald regarding spring/summer programs, the spring wildflower walk at RTW, the Blue Star Memorial unveiling at BCP.

Healy reported discussions with an Eagle Scout candidate regarding a potential project at the gazebo in BCP; involving ramp and railings repairs.  Two additional scout candidates have contacted Healy for possible projects.

Parks, Open-Lands Property Management – Healy

Prescribed burns were completed by Tallgrass at the Reed-Turner Woodland prairie, sedge meadow and north woodland.  Also, a burn was completed in the north unit at Longview Meadow.

Volunteer Activities - Shah

Work days for cleanup at different sites - Longview Meadow, Lemmon Hill, mitigation site, etc., are anticipated to be scheduled and undertaken within the next few weeks. 

ComEd Grant Application:

Abraham stated that extra documentation needed to be provided for the grant application, and was sent in prior to the deadline. 

President’s Report – Southwell

An overview of a substantial set tasks and projects was presented

Old Business

Proposed District, Board and Officer Policies:

Southwell provided an updated draft of the proposed policy-set and code-of-conduct prior to the meeting for review.  Discussion was held and Southwell asked for support to move forward with approving the policies.

Roy Skillicorn moved to adopt the Proposed Policy-Set and drafted Code-of-Conduct, as presented for purposes of stating the Long Grove Park District’s collective-intent, and affirming our commitment to operate ethically, in accordance with constituent expectations, and in compliance with State and Federal law.  With the further intent and condition that it be reviewed and revised/amended as deemed appropriate or necessary not later than the Board meeting scheduled for November 2022. 

The Motion to accept and adopt the Policy-Set and drafted Code-of-Conduct was seconded by Abraham.

The Motion to accept and adopt the Policy-Set and drafted Code-of-Conduct passed unanimously; 4 ayes, 0 nay, 0 abstentions.

New Business

The flag stones on the stairs leading to the building and steps behind the building at RTWNC need to be repaired.  Quotes will be obtained.  Southwell asked for support to spend up to $7000 (inclusive of repairs to stone steps leading to the front of RTNC) to make all necessary repairs.  All were in favor with moving forward.

Valencia Landscaping recently sent the Park District an invoice for 3 years of service for snow removal (2019-2020, 2020-2021 & 2021-2022).  We have not been able to contact them in follow-up, despite repeated attempts by phone, text and email. The current season, 2021-2022 has been paid for.  Southwell asked them to provide details on agreements, number of services provided in each season and why we were just now receiving invoices from work supposedly not previously billed, multiple years later. 

Longview Meadow:  At the corner of Route 22 & 83, the half-dead box elder trees (stump-regenerated from previously removed trees under Grant work) were cut down and will be chipped, .  Unrelated burn and brush removal were done by Tallgrass.

Adjournment of Meeting

Skillicorn moved to adjourn the meeting.  Abraham seconded the motion. The meeting was adjourned at 7:29 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

March 14, 2022

The meeting was called to order by James Southwell, President, at 6:34 p.m. 

Roll Call

Commissioners Present   

Abraham, Healy, Shah, Skillicorn, Southwell

Kupferschmid arrived at 7:07 pm

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The February minutes were reviewed.  Healy moved to approve the minutes as presented.  Abraham seconded the motion.  The February 2022 minutes were approved unanimously.

Legal/Intergovernmental – Southwell

Potential I.G. Agreement – ELA Township:

Southwell received a referral from Bill Jacob, Village of Long Grove, to Laurie Wilhoit, Trustee/Ela Township.  Southwell contacted Wilhoit to begin discussions regarding working with the Park District to help with storm damage, downed trees, repair of gravel, etc. 

Intergovernmental Agreement – Village of Long Grove re Land Sale

Adam Simon, retained Attorney for the Park District, contacted Southwell regarding the property sale to the Village of LG asking if this had been finalized.  Southwell reported the Village had signed the IGA and that the parcel will need to be deeded over to the Village.  Simon is working on the survey (prerequisite for sale/Deed) which should be completed soon. 

FOIA Requests/Responses – Healy

Healy received a FOIA request from the Better Government Assoc. asking for 2020 salaries.  Healy worked with Young to obtain and provide the requested information.  This FOIA request has been completed.

Recreation Programs – Young/Kupferschmid

The spring/summer program guide is being updated and should be finalized and posted on the website by the end of March. 

BSA Projects – Abraham/Healy

Abraham and Healy met with Eagle Scout candidate, Macey, to discuss her potential project at the Hayrake Trail.  There are many trees down that need to be removed from the trail.  Restoration work including widening and placing woodchips on the trail along with putting up mile markers were ideas that might be considered.

Eagle Scout candidate Aadi submitted his written project packet for restoring the gazebo ramp and railings to Healy.  Edits were made and the revised paperwork was signed off by Healy.

Community Engagement – Healy

The Long Grove-Kildeer Garden Club and LGPD came to an agreement on where to place a Blue Star Memorial plaque at Buffalo Creek Park.  It will be placed near the bench at the intersection of the high trail and gazebo trail.  A small garden will be created around it which the Garden Club will maintain.  A dedication event is scheduled for Saturday, May 28^th.

Communications - Healy

Articles for the April Long Grove Living magazine were submitted; “Add Garlic Mustard to Your Invasives Hit List” and “Garden Club Holds Annual May Plant Sale at RTW.”

Volunteer Activities - Shah

Shah reported the need to wait for the weather to improve before scheduling work days at Buffalo Creek Park and Reed-Turner Woodland.  Volunteers are needed for other LGPD properties as well.

Southwell noted (as potential volunteer opportunity) the need for roadside cleanup at Longview Meadow, Lemmon Hill farmstead, LH ball fields, BCP and the IDOT mitigation property. 

Strategy/Branding/Constituent Awareness – Southwell

Southwell will set up LGPD Gmail accounts for all remaining Board Members and Officers.

Business cards will be ordered.  Southwell asked that all Commissioners provide him their preferred phone number for the cards.

Signage:  Cedar Timbers are more readily available now, although still very expensive.  It will be donated by a locally headquartered corporation, ordered from Menards in the coming weeks. The remainer of the materials will be sourced soon, as well Property signage will be built by Southwell in late May and June.

Parks, Open Lands Property Management – Healy/Southwell

RTW:

Tallgrass cleared an area of overgrown brush by the bird blind by Reed Pond on March 11^th.  A few small brush piles still need to be cleaned up. 

LVM:

On March 3^rd, Tallgrass cleared out sandbar willows by the north edge of the wetland.  Small buckthorn and dogwood were also removed.  Everything that was cut down was removed and chipped.  Work will be finished on March 15^th. 

Tallgrass submitted burn plans for LVM and RTW meadow/prairies to Healy and will be done when weather/wind permits. 

ComEd LVM Grant Application

Abraham and Healy are working on writing a grant application for funding up to $10,000.  If the grant is approved, the Park District will need to match the $10,000 award.  Grant money would need to be spent by 2023.  Discussion was held and all board members agreed to move forward with the application.

Financial Reports – Kupferschmid/Southwell

The financial reports for January and February 2022 were presented and reviewed at the meeting.  Kupferschmid moved to accept the January financial reports as presented.  Skillicorn seconded the motion.  The financial reports for January 2022 were accepted unanimously.

Healy moved to accept the February financial reports as presented.  Abraham seconded the motion.  The financial reports for February 2022 were accepted unanimously.

Treasury/Banking/Insurance – Kupferschmid

No updates regarding bank accounts.

Safe Deposit Box-PNC:

After many attempts to contact PNC, Southwell went to the Mundelein location to register, access and subsequently empty the box prior to the Bank’s Closure.  Documents will need to be scanned and hard copies stored/preserved.

AP/Bookkeeping/Accounting/Quickbooks - Shah

Shah will meet with Young to go over Quickbooks and bookkeeping procedures.

President’s Report – Southwell

RTW Parking Lot Grant Considerations                  

Notice of State Award was received for the parking lot reconstruction.  The attorney for the Park District has reviewed the notice.  Southwell and Kupferschmid executed the Grant Agreement and it will be sent back.  The plan was tuned up with the help of engineer and will need to go out for re-bid.  It is expected that the bids may come back substantially more expensive than last year. 

New Business

Potential Barbara Turner Memorial

Healy presented a preliminary design for a memorial sign for Barbara Turner to be placed near the home site.  Southwell stated he has graphic designer that might be able to assist with the signage.  All were in agreement to move forward.  Healy will do additional research and asked for content ideas.

LGPD financial control, HR policies

There is a need for formal policies regarding record retention, financial controls, eeo, conflict-of-interest, harassment, etc.  to assure compliance with State/Federal laws.  Southwell compiled and distributed a draft review of policy sets.  This will be discussed at the next meeting, with intent to refine if/as necessary, approve and implement.

Organizing books @ RTWNC

Healy reported books from Barbara Turner’s home and at RTWNC were sorted and organized.  Duplicate books were boxed up.  The idea of a book sale was discussed.  Substantial volunteer effort would be required to organize and run the book sale.  Antique books need to be priced and possibly sold online. 

Moved to Closed Session

Southwell moved to enter closed session at 8:21pm, seconded by Healy

Return to Open Session

Southwell moved to return to open session, seconded by Kupferschmid

Healy moved to award Stephanie Young, LGPD Office Administrator, an annual bonus of $1,000 for purposes of recognizing her exceptional engagement, flexibility and contributions over the past year. Kupferschmid seconded the motion. The motion was approved unanimously. Southwell will work with Karen Kenyon to distribute within 30 days.

Adjournment of Meeting

Skillicorn moved to adjourn the meeting, Healy seconded the motion. The meeting was adjourned at 8:33PM.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

March 14, 2022

The meeting was called to order by James Southwell, President, at 6:34 p.m. 

Roll Call

Commissioners Present   

Abraham, Healy, Shah, Skillicorn, Southwell

Kupferschmid arrived at 7:07 pm

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The February minutes were reviewed.  Healy moved to approve the minutes as presented.  Abraham seconded the motion.  The February 2022 minutes were approved unanimously.

Legal/Intergovernmental – Southwell

Potential I.G. Agreement – ELA Township:

Southwell received a referral from Bill Jacob, Village of Long Grove, to Laurie Wilhoit, Trustee/Ela Township.  Southwell contacted Wilhoit to begin discussions regarding working with the Park District to help with storm damage, downed trees, repair of gravel, etc. 

Intergovernmental Agreement – Village of Long Grove re Land Sale

Adam Simon, retained Attorney for the Park District, contacted Southwell regarding the property sale to the Village of LG asking if this had been finalized.  Southwell reported the Village had signed the IGA and that the parcel will need to be deeded over to the Village.  Simon is working on the survey (prerequisite for sale/Deed) which should be completed soon. 

FOIA Requests/Responses – Healy

Healy received a FOIA request from the Better Government Assoc. asking for 2020 salaries.  Healy worked with Young to obtain and provide the requested information.  This FOIA request has been completed.

Recreation Programs – Young/Kupferschmid

The spring/summer program guide is being updated and should be finalized and posted on the website by the end of March. 

BSA Projects – Abraham/Healy

Abraham and Healy met with Eagle Scout candidate, Macey, to discuss her potential project at the Hayrake Trail.  There are many trees down that need to be removed from the trail.  Restoration work including widening and placing woodchips on the trail along with putting up mile markers were ideas that might be considered.

Eagle Scout candidate Aadi submitted his written project packet for restoring the gazebo ramp and railings to Healy.  Edits were made and the revised paperwork was signed off by Healy.

Community Engagement – Healy

The Long Grove-Kildeer Garden Club and LGPD came to an agreement on where to place a Blue Star Memorial plaque at Buffalo Creek Park.  It will be placed near the bench at the intersection of the high trail and gazebo trail.  A small garden will be created around it which the Garden Club will maintain.  A dedication event is scheduled for Saturday, May 28^th.

Communications - Healy

Articles for the April Long Grove Living magazine were submitted; “Add Garlic Mustard to Your Invasives Hit List” and “Garden Club Holds Annual May Plant Sale at RTW.”

Volunteer Activities - Shah

Shah reported the need to wait for the weather to improve before scheduling work days at Buffalo Creek Park and Reed-Turner Woodland.  Volunteers are needed for other LGPD properties as well.

Southwell noted (as potential volunteer opportunity) the need for roadside cleanup at Longview Meadow, Lemmon Hill farmstead, LH ball fields, BCP and the IDOT mitigation property. 

Strategy/Branding/Constituent Awareness – Southwell

Southwell will set up LGPD Gmail accounts for all remaining Board Members and Officers.

Business cards will be ordered.  Southwell asked that all Commissioners provide him their preferred phone number for the cards.

Signage:  Cedar Timbers are more readily available now, although still very expensive.  It will be donated by a locally headquartered corporation, ordered from Menards in the coming weeks. The remainer of the materials will be sourced soon, as well Property signage will be built by Southwell in late May and June.

Parks, Open Lands Property Management – Healy/Southwell

RTW:

Tallgrass cleared an area of overgrown brush by the bird blind by Reed Pond on March 11^th.  A few small brush piles still need to be cleaned up. 

LVM:

On March 3^rd, Tallgrass cleared out sandbar willows by the north edge of the wetland.  Small buckthorn and dogwood were also removed.  Everything that was cut down was removed and chipped.  Work will be finished on March 15^th. 

Tallgrass submitted burn plans for LVM and RTW meadow/prairies to Healy and will be done when weather/wind permits. 

ComEd LVM Grant Application

Abraham and Healy are working on writing a grant application for funding up to $10,000.  If the grant is approved, the Park District will need to match the $10,000 award.  Grant money would need to be spent by 2023.  Discussion was held and all board members agreed to move forward with the application.

Financial Reports – Kupferschmid/Southwell

The financial reports for January and February 2022 were presented and reviewed at the meeting.  Kupferschmid moved to accept the January financial reports as presented.  Skillicorn seconded the motion.  The financial reports for January 2022 were accepted unanimously.

Healy moved to accept the February financial reports as presented.  Abraham seconded the motion.  The financial reports for February 2022 were accepted unanimously.

Treasury/Banking/Insurance – Kupferschmid

No updates regarding bank accounts.

Safe Deposit Box-PNC:

After many attempts to contact PNC, Southwell went to the Mundelein location to register, access and subsequently empty the box prior to the Bank’s Closure.  Documents will need to be scanned and hard copies stored/preserved.

AP/Bookkeeping/Accounting/Quickbooks - Shah

Shah will meet with Young to go over Quickbooks and bookkeeping procedures.

President’s Report – Southwell

RTW Parking Lot Grant Considerations                  

Notice of State Award was received for the parking lot reconstruction.  The attorney for the Park District has reviewed the notice.  Southwell and Kupferschmid executed the Grant Agreement and it will be sent back.  The plan was tuned up with the help of engineer and will need to go out for re-bid.  It is expected that the bids may come back substantially more expensive than last year. 

New Business

Potential Barbara Turner Memorial

Healy presented a preliminary design for a memorial sign for Barbara Turner to be placed near the home site.  Southwell stated he has graphic designer that might be able to assist with the signage.  All were in agreement to move forward.  Healy will do additional research and asked for content ideas.

LGPD financial control, HR policies

There is a need for formal policies regarding record retention, financial controls, eeo, conflict-of-interest, harassment, etc.  to assure compliance with State/Federal laws.  Southwell compiled and distributed a draft review of policy sets.  This will be discussed at the next meeting, with intent to refine if/as necessary, approve and implement.

Organizing books @ RTWNC

Healy reported books from Barbara Turner’s home and at RTWNC were sorted and organized.  Duplicate books were boxed up.  The idea of a book sale was discussed.  Substantial volunteer effort would be required to organize and run the book sale.  Antique books need to be priced and possibly sold online. 

Moved to Closed Session

Southwell moved to enter closed session at 8:21pm, seconded by Healy

Return to Open Session

Southwell moved to return to open session, seconded by Kupferschmid

Healy moved to award Stephanie Young, LGPD Office Administrator, an annual bonus of $1,000 for purposes of recognizing her exceptional engagement, flexibility and contributions over the past year. Kupferschmid seconded the motion. The motion was approved unanimously. Southwell will work with Karen Kenyon to distribute within 30 days.

Adjournment of Meeting

Skillikorn moved to adjourn the meeting, Healy seconded the motion. The meeting was adjourned at 8:33PM.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

February 7, 2022

This meeting was held via Zoom.  Members of the public were invited in advance and welcomed to participate and to comment.

The meeting was called to order by James Southwell, President, at 6:35 p.m. 

Roll Call

Commissioners Present   

Abraham, Healy, Kupferschmid, Shah, Southwell

Commissioners Absent

Skillicorn

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The January minutes were reviewed.  Healy moved to approve the January minutes as presented.  Kupferschmid seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Southwell-aye.  The January 2022 minutes were approved unanimously.

Financial Reports – Kupferschmid/Southwell

The January financial reports were not available at the time of the meeting.  They will be reviewed and voted on at the next board meeting.   

Kupferschmid reported that the FY21 Annual Financial report was filed.

Banking/Insurance – Kupferschmid

UBS Account:

The CD that matured in January was rolled into the cash account.

Safe Deposit Box:

The safety deposit box at PNC Bank needs to be emptied by March 11^th.  Plans for consideration going forward are to find another bank/location as a storage option and all documents will be scanned.  Discussion was held on where to store documents going forward. 

Legal/Intergovernmental – Southwell

Southwell reached out to the Village of Long Grove again requesting they provide the executed IGA regarding the property sale in downtown Long Grove and also requested settlement owed to LGPD.

Potential IGA – ELA Township

Southwell would like to reach out to the Ela Township Publics Work Department and/or Highway Department to discuss working with the Park District to help with downed trees, storm damage, repair of gravel, asphalt patching, etc.  The Village of Long Grove provided a name of a trustee of ELA Township to contact.  All agreed it would be a good idea to go forward with this.  Southwell will provide an update at the next meeting.

F.O.I.A. – Healy

No new FOIA requests received.

Recreation Programs – Young/Kupferschmid/Abraham

No updates.

Eagle Scout Project - Abraham

An Eagle Scout candidate reached out to the Park District looking to work on the Hayrake trail for their project.  Abraham will contact the scout and will coordinate with Healy.

Community Engagement/Communications – Healy

Articles for Long Grove Living and Long Grove Bridge March additions were submitted; “Taking a late winter wildflower walk at Reed-Turner Woodlands” and an article on birds who stay during the winter along with photos. 

The Long Grove-Kildeer Garden Club contacted Healy about the possibility of putting up a Blue Star Memorial Highway plaque along Old McHenry Road by Buffalo Creek Park or in BCP.  They are also considering other locations.  Discussion followed, and consensus was that locating either along/fronting Old McHenry or in/adjacent to the Wach’s Memorial funded Pollinator Garden were not appropriate for multiple reasons.  Jan Healy will assist in determining and recommending most-appropriate locations within BCP to Garden Clu.b

Volunteer Activities - Shah

Shah provided a list of potential workday activities and asked for suggestions for other projects.  Dates will need to be firmed up dates and then will be added to the website.  Articles will be submitted to local publications.

Parks, Open Lands Property Management – Healy/Southwell

Updates:  2022 Strategy Plan

Healy and Southwell have been meeting with Doug Dewitt/Tallgrass and in-alignment with previously discussed and budgeted LGPD plans - have asked them to submit proposals  for the larger scope of work to be done in 2022.  Tallgrass submitted proposals that have been approved and signed off on which include teasel rosette treatment starting in April, burns at RTW and LVM, among other, subsequent work.  Healy is working with the Village of Long Grove on obtaining an updated EPA burn permit.  

ComEd Green Region Grant

Healy and Abraham will work together on a grant application for funding of up to $10000 from ComEd.  The grant is for conservation projects, open space improvements, restoration.  Deadline to submit application is March 25^th.

Updates:  RTW, BCP, BCT, LVM, LH

A walk-through at RTW needs to be scheduled to inspect what has happened over the winter; branches down, trees down, paths that need to be repaired, etc.

RTW Parking Lot Grant Considerations

Southwell reported receiving a Notice of State Award for the parking lot project at RTW.  The document must be signed and returned.  Plans will be finalized with the engineer and re-bids will need to be obtained.  Project will ideally be completed in the 2022 construction season, provided approvals, funding adequacy and contractor availability..

Strategy/Branding/Constituent Awareness – Southwell

Letterhead and envelopes with new Branding have been ordered and received and are in the business office at RTWNC.   Business cards will be ordered.

President’s Report – Southwell

The offices at RTWNC have been organized and substantially cleaned out.  More work to follow in other areas of RTNC. 

The maintenance strategy has advanced.  A list of proposed projects was sent to M. Young for review.  Southwell will follow up with him to discuss.

A laptop, monitor, stand, scanner, software has been ordered for the office.  These will be set up and configured later in the month.

Adjournment of Meeting

Healy moved to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:39 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

February 7, 2022

This meeting was held via Zoom.  Members of the public were invited in advance and welcomed to participate and to comment.

The meeting was called to order by James Southwell, President, at 6:35 p.m. 

Roll Call

Commissioners Present   

Abraham, Healy, Kupferschmid, Shah, Southwell

Commissioners Absent

Skillicorn

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The January minutes were reviewed.  Healy moved to approve the January minutes as presented.  Kupferschmid seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Southwell-aye.  The January 2022 minutes were approved unanimously.

Financial Reports – Kupferschmid/Southwell

The January financial reports were not available at the time of the meeting.  They will be reviewed and voted on at the next board meeting.   

Kupferschmid reported that the FY21 Annual Financial report was filed.

Banking/Insurance – Kupferschmid

UBS Account:

The CD that matured in January was rolled into the cash account.

Safe Deposit Box:

The safety deposit box at PNC Bank needs to be emptied by March 11^th.  Plans for consideration going forward are to find another bank/location as a storage option and all documents will be scanned.  Discussion was held on where to store documents going forward. 

Legal/Intergovernmental – Southwell

Southwell reached out to the Village of Long Grove again requesting they provide the executed IGA regarding the property sale in downtown Long Grove and also requested settlement owed to LGPD.

Potential IGA – ELA Township

Southwell would like to reach out to the Ela Township Publics Work Department and/or Highway Department to discuss working with the Park District to help with downed trees, storm damage, repair of gravel, asphalt patching, etc.  The Village of Long Grove provided a name of a trustee of ELA Township to contact.  All agreed it would be a good idea to go forward with this.  Southwell will provide an update at the next meeting.

F.O.I.A. – Healy

No new FOIA requests received.

Recreation Programs – Young/Kupferschmid/Abraham

No updates.

Eagle Scout Project - Abraham

An Eagle Scout candidate reached out to the Park District looking to work on the Hayrake trail for their project.  Abraham will contact the scout and will coordinate with Healy.

Community Engagement/Communications – Healy

Articles for Long Grove Living and Long Grove Bridge March additions were submitted; “Taking a late winter wildflower walk at Reed-Turner Woodlands” and an article on birds who stay during the winter along with photos. 

The Long Grove-Kildeer Garden Club contacted Healy about the possibility of putting up a Blue Star Memorial Highway plaque along Old McHenry Road by Buffalo Creek Park or in BCP.  They are also considering other locations.  Discussion followed, and consensus was that locating either along/fronting Old McHenry or in/adjacent to the Wach’s Memorial funded Pollinator Garden were not appropriate for multiple reasons.  Jan Healy will assist in determining and recommending most-appropriate locations within BCP to Garden Clu.b

Volunteer Activities - Shah

Shah provided a list of potential workday activities and asked for suggestions for other projects.  Dates will need to be firmed up dates and then will be added to the website.  Articles will be submitted to local publications.

Parks, Open Lands Property Management – Healy/Southwell

Updates:  2022 Strategy Plan

Healy and Southwell have been meeting with Doug Dewitt/Tallgrass and in-alignment with previously discussed and budgeted LGPD plans - have asked them to submit proposals  for the larger scope of work to be done in 2022.  Tallgrass submitted proposals that have been approved and signed off on which include teasel rosette treatment starting in April, burns at RTW and LVM, among other, subsequent work.  Healy is working with the Village of Long Grove on obtaining an updated EPA burn permit.  

ComEd Green Region Grant

Healy and Abraham will work together on a grant application for funding of up to $10000 from ComEd.  The grant is for conservation projects, open space improvements, restoration.  Deadline to submit application is March 25^th.

Updates:  RTW, BCP, BCT, LVM, LH

A walk-through at RTW needs to be scheduled to inspect what has happened over the winter; branches down, trees down, paths that need to be repaired, etc.

RTW Parking Lot Grant Considerations

Southwell reported receiving a Notice of State Award for the parking lot project at RTW.  The document must be signed and returned.  Plans will be finalized with the engineer and re-bids will need to be obtained.  Project will ideally be completed in the 2022 construction season, provided approvals, funding adequacy and contractor availability..

Strategy/Branding/Constituent Awareness – Southwell

Letterhead and envelopes with new Branding have been ordered and received and are in the business office at RTWNC.   Business cards will be ordered.

President’s Report – Southwell

The offices at RTWNC have been organized and substantially cleaned out.  More work to follow in other areas of RTNC. 

The maintenance strategy has advanced.  A list of proposed projects was sent to M. Young for review.  Southwell will follow up with him to discuss.

A laptop, monitor, stand, scanner, software has been ordered for the office.  These will be set up and configured later in the month.

Adjournment of Meeting

Healy moved to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:39 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

January 17, 2022

This meeting was held via Zoom.  Members of the public were invited in advance and welcomed to participate and to comment.

The meeting was called to order by James Southwell, President, at 6:32 p.m. 

Roll Call

Commissioners Present   

Abraham, Healy, Kupferschmid, Shah, Skillicorn, Southwell

Stewards & Staff Present

Young

Members of the Public Present

None

December Meeting Minutes Review/Approval - Southwell

The December minutes were reviewed.  Healy moved to approve the minutes as presented.  Skillicorn seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  The December 2021 minutes were approved unanimously.

Financial Reports Review/Acceptance – Kupferschmid/Southwell

The financial reports for December 2021 were presented and reviewed at the meeting.  Kupferschmid moved to accept the financial reports as presented.  Healy seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. The financial reports for December 2021 were accepted unanimously.

Banking/Insurance – Kupferschmid

UBS Account:  Southwell noted that he was able to log into the UBS account online with full access.  Kupferschmid is working on getting online access. 

A CD that will mature on 01/18/22 will be rolled into the UBS cash account given exceptionally low current rates on other alternatives. 

Safety deposit box:  PNC is closing the Mundelein branch where the Park District’s safety deposit box is located.  The box will need to be emptied by March 11^th.  Another storage option will need to be found.  Documents should be scanned as a backup.  This will be discussed further at the next board meeting.

Legal/Intergovernmental – Southwell

Southwell wrote the Long Grove Village manager requesting they provide the executed Intergovernmental Agreement regarding the property sale in downtown Long Grove. Once received, will then subsequently request settlement owed to the Park District.

FOIA – Healy

No FOIA requests received.

Recreation Programs – Young/Kupferschmid/Abraham

Young reported registrations are low for winter programs. 

Community Engagement/Communications – Healy

Articles were submitted for the LG e-newsletter regarding the yoga classes, the February Long Grove Living magazine about jumping worms, and the LG Bridge "Taking a hike at RTW."

Volunteer Activities - Shah

There are no volunteer days scheduled at this time.   

Healy reported being contacted by an Eagle Scout candidate who would like to replace the ramp and tops of the railing of the gazebo at Buffalo Creek Park for his Eagle Scout project.

Parks, Open Lands Property Management – Healy/Southwell

Updates:  2022 Strategy, Plan. 

Healy met with Tallgrass to review ongoing conservation at LGPD properties and long-term projects. Details will be discussed at the next board meeting. 

Updates:  RTW, BCP, CBT, LVM, LH: 

Mice Mitigation:

Skillicorn reported that Mice Mob completed their work at RTWNC.  There have been no signs of mice inside the building. 

Beaver Dam at RTW:

Midwest Beaver Management cleared the natural dam underneath the bridge at RTW and concurrently created a man-made starter dam to encourage beaver activity there, as opposed to where it may result in undercutting of bridge abutment/foundation. The also notched a dam downstream. 

RTW Parking Lot Grant Considerations:

Southwell received Notice of State Award regarding the grant application for the parking lot reconstruction.  It came with several conditions regarding financial controls and reporting.  Southwell contacted Geoff Perry, GHA engineer working with the Village and with LGPD, and LGPD’s attorney regarding his concerns.  Both suggested that LGPD accept the terms and conditions as the State is unlikely to change the terms.  

Healy moved to accept the NOSA (Notice of State Award), as provided to the Park District. Skillicorn seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  The motion to accept the NOSA as provided passed unanimously.

Strategy/Branding/Constituent Awareness – Southwell

Southwell designed and ordered letterhead and envelopes and plans to produce business cards for all.  LGPD emails will be set up for all commissioners.  Magnetic Vehicle identification (w/LGPD Logo) will be produced for use by Board Members, Officers and other Volunteers while working at Park District properties.

President’s Report – Southwell

Fundraising – Annual Appeal:

Young reported $6235 in donations were received as of 01/14/22; 34 donations with an average donation of $185.

Glenstone Park Issue:

A FOIA request was received from a property owner via email regarding the use of LGPD property and adjacent conservancy easement lands during construction by a homeowner in Glenstone Park.  The Park District had not received a request, and had not approved any such use.  The Village issued a stop-work order and permit freeze.  Southwell sent a letter to the homeowner stating that the activities were not authorized by LGPD, were unacceptable and stated that they would be required to repair and restore the property in a timely manner.  The contractor contacted Southwell stating they will make restorations to the properties.  This should be fully resolved by April at the latest.

LH Garage:

Southwell cut plywood, primed, painted and secured the windows at the Lemmon-Hill garage that were broken last fall.

RTNC office clean out/reorganization:

Boxes of RTW books in the garage were brought indoors. The back office is being cleaned up and old furniture removed.  Boxes of books from the Turner home will be sorted and donated.

Old Business – Southwell

Employee compensation plan, proposal:

Southwell sent out a proposal to commissioners regarding employee compensation and time-away policy in early January for review.  All were supportive of the proposals made.

Healy moved to support the compensation plan as presented.  Kupferschmid seconded the motion.

A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  Motion to support the compensation plan passed unanimously.

IL Annual Financial Report:

The FY21 Illinois Annual Financial Report was submitted for review.   Discussion was held before voting.   

Healy moved to adopt and file the report as drafted.  Skillicorn seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  The FY 2021 Illinois Annual Financial Report as presented was approved unanimously. 

New Business

Maintenance Strategy and personnel:

Southwell sent an email to commissioners January 6th regarding maintenance strategy, personnel needs and a proposal on same for review.  Marty Young, who has been volunteering for the Park District, will work on a part-time basis handling maintenance issues at RTW and other projects as needed.  Southwell asked for approval and support to continue a 60-day trial for both the Park District and M. Young.  

Kupferschmid moved to support and adopt the plan for a 60-day trial.  Skillicorn seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.   Motion to support and adopt the plan passed unanimously.

Employee laptop related proposal:

A proposal was circulated prior to the meeting out regarding the need to acquire a laptop for the office, a high-speed scanner and other peripherals. 

Healy moved to adopt the proposal to purchase and set up the laptop and other items as proposed.  Abraham seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.   Motion passed unanimously.

Adjournment of Meeting

Healy moved to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:23 pm.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

January 17, 2022

This meeting was held via Zoom.  Members of the public were invited in advance and welcomed to participate and to comment.

The meeting was called to order by James Southwell, President, at 6:32 p.m. 

Roll Call

Commissioners Present   

Abraham, Healy, Kupferschmid, Shah, Skillicorn, Southwell

Stewards & Staff Present

Young

Members of the Public Present

None

December Meeting Minutes Review/Approval - Southwell

The December minutes were reviewed.  Healy moved to approve the minutes as presented.  Skillicorn seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  The December 2021 minutes were approved unanimously.

Financial Reports Review/Acceptance – Kupferschmid/Southwell

The financial reports for December 2021 were presented and reviewed at the meeting.  Kupferschmid moved to accept the financial reports as presented.  Healy seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye. The financial reports for December 2021 were accepted unanimously.

Banking/Insurance – Kupferschmid

UBS Account:  Southwell noted that he was able to log into the UBS account online with full access.  Kupferschmid is working on getting online access. 

A CD that will mature on 01/18/22 will be rolled into the UBS cash account given exceptionally low current rates on other alternatives. 

Safety deposit box:  PNC is closing the Mundelein branch where the Park District’s safety deposit box is located.  The box will need to be emptied by March 11^th.  Another storage option will need to be found.  Documents should be scanned as a backup.  This will be discussed further at the next board meeting.

Legal/Intergovernmental – Southwell

Southwell wrote the Long Grove Village manager requesting they provide the executed Intergovernmental Agreement regarding the property sale in downtown Long Grove. Once received, will then subsequently request settlement owed to the Park District.

FOIA – Healy

No FOIA requests received.

Recreation Programs – Young/Kupferschmid/Abraham

Young reported registrations are low for winter programs. 

Community Engagement/Communications – Healy

Articles were submitted for the LG e-newsletter regarding the yoga classes, the February Long Grove Living magazine about jumping worms, and the LG Bridge "Taking a hike at RTW."

Volunteer Activities - Shah

There are no volunteer days scheduled at this time.   

Healy reported being contacted by an Eagle Scout candidate who would like to replace the ramp and tops of the railing of the gazebo at Buffalo Creek Park for his Eagle Scout project.

Parks, Open Lands Property Management – Healy/Southwell

Updates:  2022 Strategy, Plan. 

Healy met with Tallgrass to review ongoing conservation at LGPD properties and long-term projects. Details will be discussed at the next board meeting. 

Updates:  RTW, BCP, CBT, LVM, LH: 

Mice Mitigation:

Skillicorn reported that Mice Mob completed their work at RTWNC.  There have been no signs of mice inside the building. 

Beaver Dam at RTW:

Midwest Beaver Management cleared the natural dam underneath the bridge at RTW and concurrently created a man-made starter dam to encourage beaver activity there, as opposed to where it may result in undercutting of bridge abutment/foundation. The also notched a dam downstream. 

RTW Parking Lot Grant Considerations:

Southwell received Notice of State Award regarding the grant application for the parking lot reconstruction.  It came with several conditions regarding financial controls and reporting.  Southwell contacted Geoff Perry, GHA engineer working with the Village and with LGPD, and LGPD’s attorney regarding his concerns.  Both suggested that LGPD accept the terms and conditions as the State is unlikely to change the terms.  

Healy moved to accept the NOSA (Notice of State Award), as provided to the Park District. Skillicorn seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  The motion to accept the NOSA as provided passed unanimously.

Strategy/Branding/Constituent Awareness – Southwell

Southwell designed and ordered letterhead and envelopes and plans to produce business cards for all.  LGPD emails will be set up for all commissioners.  Magnetic Vehicle identification (w/LGPD Logo) will be produced for use by Board Members, Officers and other Volunteers while working at Park District properties.

President’s Report – Southwell

Fundraising – Annual Appeal:

Young reported $6235 in donations were received as of 01/14/22; 34 donations with an average donation of $185.

Glenstone Park Issue:

A FOIA request was received from a property owner via email regarding the use of LGPD property and adjacent conservancy easement lands during construction by a homeowner in Glenstone Park.  The Park District had not received a request, and had not approved any such use.  The Village issued a stop-work order and permit freeze.  Southwell sent a letter to the homeowner stating that the activities were not authorized by LGPD, were unacceptable and stated that they would be required to repair and restore the property in a timely manner.  The contractor contacted Southwell stating they will make restorations to the properties.  This should be fully resolved by April at the latest.

LH Garage:

Southwell cut plywood, primed, painted and secured the windows at the Lemmon-Hill garage that were broken last fall.

RTNC office clean out/reorganization:

Boxes of RTW books in the garage were brought indoors. The back office is being cleaned up and old furniture removed.  Boxes of books from the Turner home will be sorted and donated.

Old Business – Southwell

Employee compensation plan, proposal:

Southwell sent out a proposal to commissioners regarding employee compensation and time-away policy in early January for review.  All were supportive of the proposals made.

Healy moved to support the compensation plan as presented.  Kupferschmid seconded the motion.

A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  Motion to support the compensation plan passed unanimously.

IL Annual Financial Report:

The FY21 Illinois Annual Financial Report was submitted for review.   Discussion was held before voting.   

Healy moved to adopt and file the report as drafted.  Skillicorn seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  The FY 2021 Illinois Annual Financial Report as presented was approved unanimously. 

New Business

Maintenance Strategy and personnel:

Southwell sent an email to commissioners January 6th regarding maintenance strategy, personnel needs and a proposal on same for review.  Marty Young, who has been volunteering for the Park District, will work on a part-time basis handling maintenance issues at RTW and other projects as needed.  Southwell asked for approval and support to continue a 60-day trial for both the Park District and M. Young.  

Kupferschmid moved to support and adopt the plan for a 60-day trial.  Skillicorn seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.   Motion to support and adopt the plan passed unanimously.

Employee laptop related proposal:

A proposal was circulated prior to the meeting out regarding the need to acquire a laptop for the office, a high-speed scanner and other peripherals. 

Healy moved to adopt the proposal to purchase and set up the laptop and other items as proposed.  Abraham seconded the motion.  A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.   Motion passed unanimously.

Adjournment of Meeting

Healy moved to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:23 pm.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

December 13, 2021

This meeting was held via audio conference bridge.  Members of the public were invited in-advance and  welcomed to participate and to comment. 

The meeting was called to order by James Southwell, President, at 6:32 p.m. 

Roll Call

Commissioners Present   

Abraham, Healy, Kupferschmid, Shah, Skillicorn, Southwell

Stewards & Staff Present

Young

Members of the Public Present

None

November Meeting Minutes Review/Approval - Southwell

The November minutes were reviewed.  Healy moved to approve the minutes as presented.  Skillicorn seconded the motion.  The November 2021 minutes were approved unanimously.

Financial Reports Review/Acceptance– Kupferschmid/Southwell

The financial reports for November were presented and reviewed.  Healy moved to accept the November financial reports as presented.  Skillicorn seconded the motion.  The financial reports for November 2021 were accepted unanimously.

Banking/Insurance – Kupferschmid

Insurance:  The LGPD response to the IPARKS annual questionnaire was submitted.

Banking: 

The UBS account has been updated with current signatories.  Kupferschmid is working on getting online access. 

A CD at UBS has matured.  To be decided on whether to roll over or move to another account.

Kupferschmid will work on updating the Fidelity and PNC accounts with current signatories.

Legal/Intergovernmental – Southwell

Southwell will follow up with the Village of Long Grove to get the signed intergovernmental agreement and money owed for the sale of property in downtown Long Grove.  

Information regarding building permits issued by the Village over the last few years needs to be obtained.  Southwell will look into this.

FOIA – Healy/Kupferschmid

No FOIA requests were received in November.

Recreation Programs – Young/Kupferschmid

The winter program guide has been completed and posted on the website.  Young sent an email blast to past participants and also sent the guide to the school district for posting on the virtual backpack.

Community Engagement/Communications – Healy

Articles regarding the yoga workshop, winter programs, Eagle Scout project, painting the garage at RTW, and winter hikes at RTW were sent to the Long Grove Bridge, Long Grove Living and LG e-newsletters.

Volunteer Activities - Shah

A volunteer day was planned for November 13^th, for general clean-up at Buffalo Creek Park but no members of the Public attended (the weather may have been a contributing factor). Shah and Healy accomplished the work.  We will plan for more volunteer days in the spring. 

Parks, Open Lands Property Management – Healy/Southwell

RTW/BCP/CBT/LVM/LH updates:

A burn was done at RTW by the old Turner house site.  Sarah Schultz donated money to offset costs required for the burn.

Invasive management plan for 2022:

Southwell and Healy will discuss further after the meeting.

Teasel:

Healy submitted a grant application on 12/13/21 to the Village of Long Grove requesting $10,000 for teasel control along State, County and Village roads 2022.

Mice Mitigation:

Skillicorn reported that the mice mitigation work at RTW is almost done.  Bait was put down, metal mesh installed around the porch and holes were filled in.  The window wells need to be finished.  Final payment will be made once completed.

Beaver dam at RTW:

There is a new beaver dam under the foot bridge at RTW.  Midwest Beaver Management recommended putting in a starter dam upstream to effectively re-direct the beavers and prevent potential for future flooding and bridge damage.  Skillicorn obtained a quote of $300.  Southwell proposed undertaking with approval NTE$500 for the job.  This will be scheduled for January.

Girl Scouts December event:

Skillicorn and a neighbor brought wood over to RTW for the Girl Scout event.  The fire department was contacted by a RTW neighbor to report the fire.  They came and asked that the fire be put out due to high winds.

Clean wood chips are needed for paths at RTW.  (Not mulch as jumping worms are a concern).

RTW Parking Lot Improvement:

Southwell has been working with John Nelson/rep for the Illinois Nature Preserves Commission regarding buffer zone considerations.  Documents have been submitted to support finalization the grant.  Southwell is positive about a fairly prompt approval for the grant.  May have to re-bid the work as quite some time has gone by.  Construction could possibly start in the spring/summer of 2022.

Strategy/Branding/Constituent Awareness – Southwell

Letterhead and envelopes have been developed with the new logos.  A template for both was sent to everyone.

President’s Report – Southwell

Fundraising – Annual Appeal:

The fundraising letter was sent out to contributors from the last 3 years with a stamped return envelope included.  Approximately $150 was spent on the mailing.

Business cards will be developed.  Stationary and envelopes to be printed.

Old Business – Southwell/Kupferschmid

FY21/22 Budget Proposal: 

Southwell asked all commissioners for any revisions, discussion before voting on the final budget proposal.  

Healy moved to adopt the budget as proposed.  Skillicorn seconded the motion.

A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  Motion to adopt the budget as proposed was approved unanimously.

Moved to Closed Session

Southwell moved to closed session at 7:38 p.m.

Return to Open Session

Southwell moved to return to open session at 8:04 p.m.

Adjournment of Meeting

Healy moved to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 8:06 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

December 13, 2021

This meeting was held via audio conference bridge.  Members of the public were invited in-advance and  welcomed to participate and to comment. 

The meeting was called to order by James Southwell, President, at 6:32 p.m. 

Roll Call

Commissioners Present   

Abraham, Healy, Kupferschmid, Shah, Skillicorn, Southwell

Stewards & Staff Present

Young

Members of the Public Present

None

November Meeting Minutes Review/Approval - Southwell

The November minutes were reviewed.  Healy moved to approve the minutes as presented.  Skillicorn seconded the motion.  The November 2021 minutes were approved unanimously.

Financial Reports Review/Acceptance– Kupferschmid/Southwell

The financial reports for November were presented and reviewed.  Healy moved to accept the November financial reports as presented.  Skillicorn seconded the motion.  The financial reports for November 2021 were accepted unanimously.

Banking/Insurance – Kupferschmid

Insurance:  The LGPD response to the IPARKS annual questionnaire was submitted.

Banking: 

The UBS account has been updated with current signatories.  Kupferschmid is working on getting online access. 

A CD at UBS has matured.  To be decided on whether to roll over or move to another account.

Kupferschmid will work on updating the Fidelity and PNC accounts with current signatories.

Legal/Intergovernmental – Southwell

Southwell will follow up with the Village of Long Grove to get the signed intergovernmental agreement and money owed for the sale of property in downtown Long Grove.  

Information regarding building permits issued by the Village over the last few years needs to be obtained.  Southwell will look into this.

FOIA – Healy/Kupferschmid

No FOIA requests were received in November.

Recreation Programs – Young/Kupferschmid

The winter program guide has been completed and posted on the website.  Young sent an email blast to past participants and also sent the guide to the school district for posting on the virtual backpack.

Community Engagement/Communications – Healy

Articles regarding the yoga workshop, winter programs, Eagle Scout project, painting the garage at RTW, and winter hikes at RTW were sent to the Long Grove Bridge, Long Grove Living and LG e-newsletters.

Volunteer Activities - Shah

A volunteer day was planned for November 13^th, for general clean-up at Buffalo Creek Park but no members of the Public attended (the weather may have been a contributing factor). Shah and Healy accomplished the work.  We will plan for more volunteer days in the spring. 

Parks, Open Lands Property Management – Healy/Southwell

RTW/BCP/CBT/LVM/LH updates:

A burn was done at RTW by the old Turner house site.  Sarah Schultz donated money to offset costs required for the burn.

Invasive management plan for 2022:

Southwell and Healy will discuss further after the meeting.

Teasel:

Healy submitted a grant application on 12/13/21 to the Village of Long Grove requesting $10,000 for teasel control along State, County and Village roads 2022.

Mice Mitigation:

Skillicorn reported that the mice mitigation work at RTW is almost done.  Bait was put down, metal mesh installed around the porch and holes were filled in.  The window wells need to be finished.  Final payment will be made once completed.

Beaver dam at RTW:

There is a new beaver dam under the foot bridge at RTW.  Midwest Beaver Management recommended putting in a starter dam upstream to effectively re-direct the beavers and prevent potential for future flooding and bridge damage.  Skillicorn obtained a quote of $300.  Southwell proposed undertaking with approval NTE$500 for the job.  This will be scheduled for January.

Girl Scouts December event:

Skillicorn and a neighbor brought wood over to RTW for the Girl Scout event.  The fire department was contacted by a RTW neighbor to report the fire.  They came and asked that the fire be put out due to high winds.

Clean wood chips are needed for paths at RTW.  (Not mulch as jumping worms are a concern).

RTW Parking Lot Improvement:

Southwell has been working with John Nelson/rep for the Illinois Nature Preserves Commission regarding buffer zone considerations.  Documents have been submitted to support finalization the grant.  Southwell is positive about a fairly prompt approval for the grant.  May have to re-bid the work as quite some time has gone by.  Construction could possibly start in the spring/summer of 2022.

Strategy/Branding/Constituent Awareness – Southwell

Letterhead and envelopes have been developed with the new logos.  A template for both was sent to everyone.

President’s Report – Southwell

Fundraising – Annual Appeal:

The fundraising letter was sent out to contributors from the last 3 years with a stamped return envelope included.  Approximately $150 was spent on the mailing.

Business cards will be developed.  Stationary and envelopes to be printed.

Old Business – Southwell/Kupferschmid

FY21/22 Budget Proposal: 

Southwell asked all commissioners for any revisions, discussion before voting on the final budget proposal.  

Healy moved to adopt the budget as proposed.  Skillicorn seconded the motion.

A roll call vote was taken; Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye.  Motion to adopt the budget as proposed was approved unanimously.

Moved to Closed Session

Southwell moved to closed session at 7:38 p.m.

Return to Open Session

Southwell moved to return to open session at 8:04 p.m.

Adjournment of Meeting

Healy moved to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 8:06 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

 Long Grove Park District – Meeting Minutes

November 8, 2021

The meeting was called to order by James Southwell, President, at 6:35 p.m. 

Roll Call

Commissioners Present   

Healy, Kupferschmid, Shah, Southwell

Commissioners Absent

Abraham, Skillicorn - excused

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The October minutes were reviewed.  Kupferschmid made a motion to approve the minutes as presented.  Healy seconded the motion.  The October 2021 minutes were approved unanimously.

Financial Reports – Kupferschmid/Southwell

The financial reports for October 2021 were presented and reviewed at the meeting.  Kupferschmid moved to accept the financial reports as presented.  Healy seconded the motion.  The financial reports for October 2021 were accepted unanimously.

Banking/Insurance – Kupferschmid

Banking:

The signed forms were sent to UBS to update signatories on the account.  The Fidelity accounts will be updated next followed by those at PNC Bank.

Insurance:

Kupferschmid received an application from IPARKS for the district's 2022 renewal.  It will need to be completed by January.

Legal/Intergovernmental – Southwell

Southwell will be contacting the Park District's lawyer, Adam Simon, to go over the history of the mitigation site. 

Southwell will also be contacting the Village of Long Grove to request the signed InterGovernmental Agreement (IGA) for the sale of a parcel of land in Covered Bridge Trail Park.

F.O.I.A. - Healy/Kupferschmid

Healy responded to the FOIA request from Channel 5/NBC News regarding unclaimed property.

Recreation Programs – Young/Kupferschmid

No updates on programs.   Young reported meeting with the Director of Facilities at District 96 to discuss using space at the schools for 2022 programs.  The school district would like to establish an IGA with LGPD or pay an hourly fee to use the gyms, outdoor fields, classrooms, etc.  This will be discussed at a later date when all commissioners are available.

Community Engagement/Communications – Healy

An article was sent to Long Grove Living regarding donations to the Park District.  Another article about volunteer days was sent for the December Long Grove e-newsletter.

Volunteer Activities - Shah

A work day is scheduled for November 13th at Buffalo Creek Park for cleanup.  There are 6 to 7 people signed up as of now to help.

Sarah Schultz contacted Shah regarding having a regular workday on Mondays at Reed-Turner Woodlands monthly.  She would also like to schedule a burn.  Shah will contact Schultz to discuss further.

President’s Report – Southwell

Southwell reported needing to research information on LGPD properties and parcels due to the many calls and emails he has been receiving from residents regarding problems or issues with Park District properties.

Cattails need to be cut down and high mowed regularly in the ditch along Route 83 and Gilmer Road. Plan is to have cattails appropriately herbicided to minimize ongoing maintenance requirements and expense.

Mitigation Site:

No updates.  Mowing may be done to allow visibility of teasel rosettes prior to spring planned treatments and before property signage is put up in the spring.

Parks, Open Lands Property Management – Healy/Southwell

Valencia removed a large branch that had fallen and a small dead tree at Buffalo Creek Park.

Healy reported the arbor at the entrance to BCP is leaning and needs to be repaired or replaced.

Southwell reported a resident had contacted him about fence rails down at BCP.  These will need to be repaired.

The two prairies at Reed-Turner Woodland would benefit from being burned either in November or March.  Healy will get a quote from Tallgrass.

Healy walked RTW with Sarah Schultz and Mary Zander who gave ideas/thoughts on what work needs to be done in the woodlands.

Branding/Constituent Awareness – Southwell

Work on website rebuild will be deferred until subsequent meetings given other strategic work requirements.

Old Business – Southwell/Kupferschmid

FY21/22 Budget Proposal/Discussion:

Southwell asked commissioners to review the strategic work plan for 2021/22 and notes regarding the FY21/22 budget and be prepared to discuss and vote on it at the December meeting.

Moved to Closed Session

Kupferschmid made a motion to move to closed session.  Healy seconded the motion. The meeting was moved to closed session at 7:46 p.m.

Return to Open Session

Kupferschmid made a motion to move to open session.  Healy seconded the motion. The meeting was moved to open session at 8:01 p.m.

Adjournment of Meeting

Kupferschmid made a motion to adjourn the meeting.  Healy seconded the motion. The meeting was adjourned at 8:02 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

November 8, 2021

The meeting was called to order by James Southwell, President, at 6:35 p.m. 

Roll Call

Commissioners Present   

Healy, Kupferschmid, Shah, Southwell

Commissioners Absent

Abraham, Skillicorn - excused

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The October minutes were reviewed.  Kupferschmid made a motion to approve the minutes as presented.  Healy seconded the motion.  The October 2021 minutes were approved unanimously.

Financial Reports – Kupferschmid/Southwell

The financial reports for October 2021 were presented and reviewed at the meeting.  Kupferschmid moved to accept the financial reports as presented.  Healy seconded the motion.  The financial reports for October 2021 were accepted unanimously.

Banking/Insurance – Kupferschmid

Banking:

The signed forms were sent to UBS to update signatories on the account.  The Fidelity accounts will be updated next followed by those at PNC Bank.

Insurance:

Kupferschmid received an application from IPARKS for the district's 2022 renewal.  It will need to be completed by January.

Legal/Intergovernmental – Southwell

Southwell will be contacting the Park District's lawyer, Adam Simon, to go over the history of the mitigation site. 

Southwell will also be contacting the Village of Long Grove to request the signed InterGovernmental Agreement (IGA) for the sale of a parcel of land in Covered Bridge Trail Park.

F.O.I.A. - Healy/Kupferschmid

Healy responded to the FOIA request from Channel 5/NBC News regarding unclaimed property.

Recreation Programs – Young/Kupferschmid

No updates on programs.   Young reported meeting with the Director of Facilities at District 96 to discuss using space at the schools for 2022 programs.  The school district would like to establish an IGA with LGPD or pay an hourly fee to use the gyms, outdoor fields, classrooms, etc.  This will be discussed at a later date when all commissioners are available.

Community Engagement/Communications – Healy

An article was sent to Long Grove Living regarding donations to the Park District.  Another article about volunteer days was sent for the December Long Grove e-newsletter.

Volunteer Activities - Shah

A work day is scheduled for November 13th at Buffalo Creek Park for cleanup.  There are 6 to 7 people signed up as of now to help.

Sarah Schultz contacted Shah regarding having a regular workday on Mondays at Reed-Turner Woodlands monthly.  She would also like to schedule a burn.  Shah will contact Schultz to discuss further.

President’s Report – Southwell

Southwell reported needing to research information on LGPD properties and parcels due to the many calls and emails he has been receiving from residents regarding problems or issues with Park District properties.

Cattails need to be cut down and high mowed regularly in the ditch along Route 83 and Gilmer Road. Plan is to have cattails appropriately herbicided to minimize ongoing maintenance requirements and expense.

Mitigation Site:

No updates.  Mowing may be done to allow visibility of teasel rosettes prior to spring planned treatments and before property signage is put up in the spring.

Parks, Open Lands Property Management – Healy/Southwell

Valencia removed a large branch that had fallen and a small dead tree at Buffalo Creek Park.

Healy reported the arbor at the entrance to BCP is leaning and needs to be repaired or replaced.

Southwell reported a resident had contacted him about fence rails down at BCP.  These will need to be repaired.

The two prairies at Reed-Turner Woodland would benefit from being burned either in November or March.  Healy will get a quote from Tallgrass.

Healy walked RTW with Sarah Schultz and Mary Zander who gave ideas/thoughts on what work needs to be done in the woodlands.

Branding/Constituent Awareness – Southwell

Work on website rebuild will be deferred until subsequent meetings given other strategic work requirements.

Old Business – Southwell/Kupferschmid

FY21/22 Budget Proposal/Discussion:

Southwell asked commissioners to review the strategic work plan for 2021/22 and notes regarding the FY21/22 budget and be prepared to discuss and vote on it at the December meeting.

Moved to Closed Session

Kupferschmid made a motion to move to closed session.  Healy seconded the motion. The meeting was moved to closed session at 7:46 p.m.

Return to Open Session

Kupferschmid made a motion to move to open session.  Healy seconded the motion. The meeting was moved to open session at 8:01 p.m.

Adjournment of Meeting

Kupferschmid made a motion to adjourn the meeting.  Healy seconded the motion. The meeting was adjourned at 8:02 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

October 11, 2021

The meeting was called to order by James Southwell, President, at 6:34 p.m. 

Roll Call

Commissioners Present  

Abraham, Healy, Kupferschmid, Shah, Skillicorn, Southwell

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The September minutes were reviewed.  Kupferschmid made a motion to approve the minutes as presented.  Skillicorn seconded the motion.  The September 2021 minutes were approved unanimously.

The October 1, 2021, special meeting minutes were reviewed.  Healy made a motion to approve the minutes as presented.  Skillicorn seconded the motion.  The October 1, 2021, special meeting minutes were approved unanimously.

Financial Reports – Kupferschmid/Southwell

The financial reports for 2021 were presented and reviewed at the meeting.  Kupferschmid moved to accept the financial reports as presented.  Skillicorn seconded the motion.  The financial reports for September 2021 were accepted unanimously.

Banking/Insurance – Kupferschmid/Southwell

The Cyber security insurance application was submitted to IPARKS.

There are new forms from UBS to be filled out and signed by Southwell, Healy and Kupferschmid.

The Fidelity and PNC accounts will be updated in the coming weeks.

Legal/Intergovernmental – Southwell

Southwell will be meeting with Adam Simon, lawyer for the Park District, to get updates on the mitigation site at Route 83 & 22.

The InterGovernmental Agreement with the Village of Long Grove was approved by Long Grove Park District.  Southwell will notify the Village and will provide any documentation that is needed to execute the agreement.

FOIA - Healy/Kupferschmid/Southwell

A FOIA request was received from a news station regarding unclaimed property.  Healy will reply to the new station.

Recreation Programs – Young/Kupferschmid

No update on programs.  Young will be meeting with S. Miranda/District 96 to discuss future programming at the schools.

Community Engagement/Communications – Healy

Communications: 

Healy asked for new ideas for articles that can be submitted to Long Grove Living, LG e-newsletter and other publications.  Several ideas were discussed.

Santa Visit:

Ideas for the Santa visit were considered.  Healy suggested having an outdoor event such as a hike with Santa throughout the woodlands, taking pictures outside with Santa, having Santa's helpers help with the hike.  Due to CV19 concerns having the event indoors is not possible this year.

Volunteer Activities - Shah

Shah reported there was good turnout at the last workday 3 to 4 weeks ago.  The volunteer list is growing.  The next workday will be for cleanup at Buffalo Creek Park.  Ideas for workdays were discussed.

Scout Projects – Skillicorn/Healy

There are no current Eagle Scout projects.  

Southwell stated there needs to be a list of standard requirements for future Eagle Scout projects, and the scouts will need to take more responsibility with their projects.

Parks, Open Lands Property Management – Healy/Southwell

RTW: 

Skillicorn reported there was a gas leak at the RTW building.  Nicor was contacted and repaired the leak.

Skillicorn has been trying to get in touch with the company regarding mice control at RTW.  They will need to re-bid the work or refund money already given to them. 

Abraham will be looking into grants that are available for the Park District to apply for to help with building maintenance.

Healy submitted a draft budget for 2022 invasives management at Long Grove Park District properties.   Southwell asked that commissioners review the budget and it will be discussed further at the next board meeting.

Comprehensive 2022 Plan Overview & Proposal:

Southwell presented proposed strategic and tactical objectives for FY21-22 budget planning.  This included work to be done at LGPD properties, security issues at RTWNC, communication, programming, constituent awareness, marketing and financial.  

Southwell asked that everyone review and be prepared to discuss at the next meeting.  He will add the estimated costs of projects in the overview proposal and will send the updated budget to commissioners to review before the next board meeting.

Strategy/Branding/Constituent Awareness – Southwell

Abraham is working with Southwell on the new website.  More content is needed to build it out.   Abraham, Healy and Shah will work on the outline that Southwell has put in place.  They will also set up a meeting with the web designer to discuss work that has been done so far.

Shah is developing a map of LGPD properties for the new website.   Users will be able to click on a property and see information about it.

Adjournment of Meeting

Healy made a motion to adjourn the meeting.  Skillicorn seconded the motion. The meeting was adjourned at 8:33.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

October 11, 2021

The meeting was called to order by James Southwell, President, at 6:34 p.m. 

Roll Call

Commissioners Present  

Abraham, Healy, Kupferschmid, Shah, Skillicorn, Southwell

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The September minutes were reviewed.  Kupferschmid made a motion to approve the minutes as presented.  Skillicorn seconded the motion.  The September 2021 minutes were approved unanimously.

The October 1, 2021, special meeting minutes were reviewed.  Healy made a motion to approve the minutes as presented.  Skillicorn seconded the motion.  The October 1, 2021, special meeting minutes were approved unanimously.

Financial Reports – Kupferschmid/Southwell

The financial reports for 2021 were presented and reviewed at the meeting.  Kupferschmid moved to accept the financial reports as presented.  Skillicorn seconded the motion.  The financial reports for September 2021 were accepted unanimously.

Banking/Insurance – Kupferschmid/Southwell

The Cyber security insurance application was submitted to IPARKS.

There are new forms from UBS to be filled out and signed by Southwell, Healy and Kupferschmid.

The Fidelity and PNC accounts will be updated in the coming weeks.

Legal/Intergovernmental – Southwell

Southwell will be meeting with Adam Simon, lawyer for the Park District, to get updates on the mitigation site at Route 83 & 22.

The InterGovernmental Agreement with the Village of Long Grove was approved by Long Grove Park District.  Southwell will notify the Village and will provide any documentation that is needed to execute the agreement.

FOIA - Healy/Kupferschmid/Southwell

A FOIA request was received from a news station regarding unclaimed property.  Healy will reply to the new station.

Recreation Programs – Young/Kupferschmid

No update on programs.  Young will be meeting with S. Miranda/District 96 to discuss future programming at the schools.

Community Engagement/Communications – Healy

Communications: 

Healy asked for new ideas for articles that can be submitted to Long Grove Living, LG e-newsletter and other publications.  Several ideas were discussed.

Santa Visit:

Ideas for the Santa visit were considered.  Healy suggested having an outdoor event such as a hike with Santa throughout the woodlands, taking pictures outside with Santa, having Santa's helpers help with the hike.  Due to CV19 concerns having the event indoors is not possible this year.

Volunteer Activities - Shah

Shah reported there was good turnout at the last workday 3 to 4 weeks ago.  The volunteer list is growing.  The next workday will be for cleanup at Buffalo Creek Park.  Ideas for workdays were discussed.

Scout Projects – Skillicorn/Healy

There are no current Eagle Scout projects.  

Southwell stated there needs to be a list of standard requirements for future Eagle Scout projects, and the scouts will need to take more responsibility with their projects.

Parks, Open Lands Property Management – Healy/Southwell

RTW: 

Skillicorn reported there was a gas leak at the RTW building.  Nicor was contacted and repaired the leak.

Skillicorn has been trying to get in touch with the company regarding mice control at RTW.  They will need to re-bid the work or refund money already given to them. 

Abraham will be looking into grants that are available for the Park District to apply for to help with building maintenance.

Healy submitted a draft budget for 2022 invasives management at Long Grove Park District properties.   Southwell asked that commissioners review the budget and it will be discussed further at the next board meeting.

Comprehensive 2022 Plan Overview & Proposal:

Southwell presented proposed strategic and tactical objectives for FY21-22 budget planning.  This included work to be done at LGPD properties, security issues at RTWNC, communication, programming, constituent awareness, marketing and financial.  

Southwell asked that everyone review and be prepared to discuss at the next meeting.  He will add the estimated costs of projects in the overview proposal and will send the updated budget to commissioners to review before the next board meeting.

Strategy/Branding/Constituent Awareness – Southwell

Abraham is working with Southwell on the new website.  More content is needed to build it out.   Abraham, Healy and Shah will work on the outline that Southwell has put in place.  They will also set up a meeting with the web designer to discuss work that has been done so far.

Shah is developing a map of LGPD properties for the new website.   Users will be able to click on a property and see information about it.

Adjournment of Meeting

Healy made a motion to adjourn the meeting.  Skillicorn seconded the motion. The meeting was adjourned at 8:33.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

Special Meeting - October 1, 2021

The meeting was called to order by James Southwell, President, at 5:33 p.m.

This Special Meeting was called and held for consideration and potential ratification of an Intergovernmental Agreement with the Village of Long Grove regarding the sale of a single portion of a parcel of land in Covered Bridge Trail Park for purposes of improved public access to the redeveloped Stempel parking lot.

Roll Call

Commissioners Present  

Abraham, Healy, Kupferschmid, Shah, Skillicorn, Southwell.

Each commissioner confirmed that he or she was able to hear the proceedings, including all discussion and roll call votes.

Members of the Public Present

None

Staff Present

Young

Southwell asked if there were any questions or concerns that needed to be addressed regarding the previously discussed plan to enter into an Intergovernmental Agreement with the Village, for purposes of selling the property to the Village of Long Grove.  There were no questions or concerns raised.

Marie Kupferschmid moved “to approve the Intergovernmental Agreement, as presented and discussed, with the Village of Long Grove for the purchase and sale of property (adjacent to the Stempel parking lot) and authorize the Park District Board President and Park District Attorney to take all actions necessary and appropriate to perform the agreement”.

The Motion to accept and adopt the Inter-Governmental Agreement was seconded by Jan Healy.

A roll call vote was held:  Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell aye. 

The Motion to accept and adopt the Intergovernmental Agreement passed unanimously; 6 ayes, 0 nay, 0 abstentions.

Adjournment of Meeting

Healy moved to adjourn the meeting.  Skillicorn seconded the motion. The meeting was adjourned at 5:41 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

Special Meeting - October 1, 2021

The meeting was called to order by James Southwell, President, at 5:33 p.m.

This Special Meeting was called and held for consideration and potential ratification of an Intergovernmental Agreement with the Village of Long Grove regarding the sale of a single portion of a parcel of land in Covered Bridge Trail Park for purposes of improved public access to the redeveloped Stempel parking lot.

Roll Call

Commissioners Present  

Abraham, Healy, Kupferschmid, Shah, Skillicorn, Southwell.

Each commissioner confirmed that he or she was able to hear the proceedings, including all discussion and roll call votes.

Members of the Public Present

None

Staff Present

Young

Southwell asked if there were any questions or concerns that needed to be addressed regarding the previously discussed plan to enter into an Intergovernmental Agreement with the Village, for purposes of selling the property to the Village of Long Grove.  There were no questions or concerns raised.

Marie Kupferschmid moved “to approve the Intergovernmental Agreement, as presented and discussed, with the Village of Long Grove for the purchase and sale of property (adjacent to the Stempel parking lot) and authorize the Park District Board President and Park District Attorney to take all actions necessary and appropriate to perform the agreement”.

The Motion to accept and adopt the Inter-Governmental Agreement was seconded by Jan Healy.

A roll call vote was held:  Abraham-aye, Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell aye. 

The Motion to accept and adopt the Intergovernmental Agreement passed unanimously; 6 ayes, 0 nay, 0 abstentions.

Adjournment of Meeting

Healy moved to adjourn the meeting.  Skillicorn seconded the motion. The meeting was adjourned at 5:41 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

September 13, 2021

The meeting was called to order by James Southwell, President, at 6:32 p.m. 

Roll Call

Commissioners Present   

Abraham, Kupferschmid, Shah, Skillicorn, Southwell

Commissioners Absent

Healy, excused.

Stewards & Staff Present

Young

Members of the Public Present

Aji and Jonathan Abraham.

Meeting Minutes Review/Approval - Southwell

The August minutes were reviewed.   Kupferschmid moved to approve the August minutes as submitted.  Skillicorn seconded the motion.  The August 2021 minutes were approved unanimously.

New Commissioner Swearing-In - Southwell

Priya Abraham, who was nominated and appointed to fill a vacancy on the board at the August meeting, was sworn in as a Commissioner of the Long Grove Park District, until the next regular election. 

Financial Reports – Kupferschmid/Southwell

The financial reports for August 2021 were presented and reviewed at the meeting.  Skillicorn moved to accept the August financial reports as submitted.  Shah seconded the motion.  The financial reports for August 2021 as presented were accepted unanimously.

Banking/Insurance/FOIA – Kupferschmid

Kupferschmid reported the cyber insurance application will be submitted this week to IPARKS.

UBS will be sending resolution paperwork to be filled out and returned.  Southwell, Kupferschmid and Healy will be signatories on the account.  Skillicorn, as secretary, will attest and sign off on the paperwork.

Legal/Intergovernmental – Southwell

Southwell has been in discussions with the Village of Long Grove regarding their request for a property right-of-way on Park District property that connects the Stempel parking lot to Robert Parker Coffin Rd, adjacent to the Cigar Store, east of Covered Bridge.

Southwell/LGPD has made several preliminary proposals to the Village for improved and more comprehensive solutions. It would appear that we have identified a solution that would address concerns on all-fronts and would allow the Village and Business Association to expeditiously accomplish their objectives while protecting the interests of LGPD and our Constituents.  Southwell asked for support from commissioners to move forward with the proposal.  Unanimous support was received. Southwell was authorized to present proposal and empowered to conclude negotiations with the Village.

Recreation Programs – Young/Kupferschmid

Young stated there are a few sports programs starting soon; soccer, t-ball/baseball and flag football.  Enrollment numbers are lower this session. 

Abraham suggested joining "Nextdoor" and "Long Grove Moms" on Facebook to raise awareness of the Park District recreation programs.

Community Engagement/Communications – Healy

Healy's report was submitted prior to the board meeting. 

LGPD Communications:

Articles were submitted to the September issue of Long Grove e-newsletter and Long Grove Living regarding Park District fall programs and the Eagle Scout projects; boardwalk at RTW and park benches at BCP.

Buffalo Creek Park - Small Scale Community Events:

The Village placed a trash can outside the arbor entry and will be paying for the cost of continuing Waste Management pickup service.

The arbor at BCP is leaning and needs to be repaired.

Volunteer Activities - Shah

Shah sent a list of ideas for volunteer activities to board members to review.  A workday is being scheduled for cleanup at RTW.

Scout Projects – Skillicorn/Healy

Skillicorn reported the bench project at Buffalo Creek Park was completed as well as the boardwalk project at Reed-Turner Woodland.

Matt McGowan's project proposal to paint the garage at RTW was approved.  Healy approved a color chip that closely matched the nature center.

Parks, Open Lands Property Management – Healy/Southwell

Reed-Turner Woodland:

Tallgrass is planning a fall visit to address reed canary grass.

Ela Township will erect the honorary Barbara Turner sign at the entrance of RTW on September 10^th.

Longview Meadow/Lemmon-Hill/Mitigation Site:

Southwell limbed up trees at LVM, along the length of Route 22, as well as all around Lemmon-Hill and started work at the mitigation site. Objectives are to support the health of the trees and to allow passersby visibility into the sites to improve awareness, as well as for their enjoyment and (ideally) appreciation.  Doing so will allow us the option and opportunity to safely and effectively introduce fire if/when/where it is decided that prescribed burns are appropriate.

Tallgrass walked the mitigation site with Healy and sent a 2022 proposal for work including a burn, phragmites control and stewardship.  Mowing the site was also discussed.

Southwell reported thestorm-damaged tree on LGPD property next to the Anders’ property will be dropped and removed. There is also a nearby dead ash tree that will be removed.  The contractor may chip the trees for use on the trails at RTW.

Strategy/Branding/Constituent Awareness – Southwell

New signage at PD properties:

Cedar 6 x 6 timbers for the new signage should be available soon.  Construction of the signs for key LGPD properties will likely be erected in the springtime.

Old Business – Southwell/Kupferschmid

Draft FY21/22 budget discussion:

The FY21/22 budget approval will be deferred until the next board meeting in October.

Adjournment of Meeting

Kupferschmid moved to adjourn the meeting.  Skillicorn seconded the motion. The meeting was adjourned at 8:03 pm

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

September 13, 2021

The meeting was called to order by James Southwell, President, at 6:32 p.m. 

Roll Call

Commissioners Present   

Abraham, Kupferschmid, Shah, Skillicorn, Southwell

Commissioners Absent

Healy, excused.

Stewards & Staff Present

Young

Members of the Public Present

Aji and Jonathan Abraham.

Meeting Minutes Review/Approval - Southwell

The August minutes were reviewed.   Kupferschmid moved to approve the August minutes as submitted.  Skillicorn seconded the motion.  The August 2021 minutes were approved unanimously.

New Commissioner Swearing-In - Southwell

Priya Abraham, who was nominated and appointed to fill a vacancy on the board at the August meeting, was sworn in as a Commissioner of the Long Grove Park District, until the next regular election. 

Financial Reports – Kupferschmid/Southwell

The financial reports for August 2021 were presented and reviewed at the meeting.  Skillicorn moved to accept the August financial reports as submitted.  Shah seconded the motion.  The financial reports for August 2021 as presented were accepted unanimously.

Banking/Insurance/FOIA – Kupferschmid

Kupferschmid reported the cyber insurance application will be submitted this week to IPARKS.

UBS will be sending resolution paperwork to be filled out and returned.  Southwell, Kupferschmid and Healy will be signatories on the account.  Skillicorn, as secretary, will attest and sign off on the paperwork.

Legal/Intergovernmental – Southwell

Southwell has been in discussions with the Village of Long Grove regarding their request for a property right-of-way on Park District property that connects the Stempel parking lot to Robert Parker Coffin Rd, adjacent to the Cigar Store, east of Covered Bridge.

Southwell/LGPD has made several preliminary proposals to the Village for improved and more comprehensive solutions. It would appear that we have identified a solution that would address concerns on all-fronts and would allow the Village and Business Association to expeditiously accomplish their objectives while protecting the interests of LGPD and our Constituents.  Southwell asked for support from commissioners to move forward with the proposal.  Unanimous support was received. Southwell was authorized to present proposal and empowered to conclude negotiations with the Village.

Recreation Programs – Young/Kupferschmid

Young stated there are a few sports programs starting soon; soccer, t-ball/baseball and flag football.  Enrollment numbers are lower this session. 

Abraham suggested joining "Nextdoor" and "Long Grove Moms" on Facebook to raise awareness of the Park District recreation programs.

Community Engagement/Communications – Healy

Healy's report was submitted prior to the board meeting. 

LGPD Communications:

Articles were submitted to the September issue of Long Grove e-newsletter and Long Grove Living regarding Park District fall programs and the Eagle Scout projects; boardwalk at RTW and park benches at BCP.

Buffalo Creek Park - Small Scale Community Events:

The Village placed a trash can outside the arbor entry and will be paying for the cost of continuing Waste Management pickup service.

The arbor at BCP is leaning and needs to be repaired.

Volunteer Activities - Shah

Shah sent a list of ideas for volunteer activities to board members to review.  A workday is being scheduled for cleanup at RTW.

Scout Projects – Skillicorn/Healy

Skillicorn reported the bench project at Buffalo Creek Park was completed as well as the boardwalk project at Reed-Turner Woodland.

Matt McGowan's project proposal to paint the garage at RTW was approved.  Healy approved a color chip that closely matched the nature center.

Parks, Open Lands Property Management – Healy/Southwell

Reed-Turner Woodland:

Tallgrass is planning a fall visit to address reed canary grass.

Ela Township will erect the honorary Barbara Turner sign at the entrance of RTW on September 10^th.

Longview Meadow/Lemmon-Hill/Mitigation Site:

Southwell limbed up trees at LVM, along the length of Route 22, as well as all around Lemmon-Hill and started work at the mitigation site. Objectives are to support the health of the trees and to allow passersby visibility into the sites to improve awareness, as well as for their enjoyment and (ideally) appreciation.  Doing so will allow us the option and opportunity to safely and effectively introduce fire if/when/where it is decided that prescribed burns are appropriate.

Tallgrass walked the mitigation site with Healy and sent a 2022 proposal for work including a burn, phragmites control and stewardship.  Mowing the site was also discussed.

Southwell reported thestorm-damaged tree on LGPD property next to the Anders’ property will be dropped and removed. There is also a nearby dead ash tree that will be removed.  The contractor may chip the trees for use on the trails at RTW.

Strategy/Branding/Constituent Awareness – Southwell

New signage at PD properties:

Cedar 6 x 6 timbers for the new signage should be available soon.  Construction of the signs for key LGPD properties will likely be erected in the springtime.

Old Business – Southwell/Kupferschmid

Draft FY21/22 budget discussion:

The FY21/22 budget approval will be deferred until the next board meeting in October.

Adjournment of Meeting

Kupferschmid moved to adjourn the meeting.  Skillicorn seconded the motion. The meeting was adjourned at 8:03 pm

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

August 23, 2021

The meeting was called to order by James Southwell, Acting President, at 6:35 p.m. 

Roll Call

Commissioners Present   

Healy, Kupferschmid, Shah, Skillicorn, Southwell

Stewards & Staff Present

Young

Members of the Public Present

None

Meeting Minutes Review/Approval - Southwell

The July minutes were reviewed.   Kupferschmid made a motion to approve the July minutes as corrected.  Skillicorn seconded the motion.  The July 2021 minutes were approved as corrected unanimously.

Financial Reports – Kupferschmid/Southwell

The financial reports for July 2021 were presented and reviewed at the meeting.  Healy made a motion to accept the July financial reports as submitted.  Skillicorn seconded the motion.  The financial reports for July 2021 as presented were accepted unanimously.

Banking/Insurance/FOIA – Kupferschmid

Insurance: 

Kupferschmid submitted the Workers Comp audit.

A mandatory cyber insurance application was received from IPARKS.  Kupferschmid will complete the application and submit it to IPARKS.  It is due by September 15, 2021.

Banking:  Two CDs matured.  Kupferschmid will look into reinvestment options.

FOIA:  No FOIA requests were received in July.

Legal/Intergovernmental – Southwell

Southwell reached out to Adam Simon at Ancel, Glink to introduce himself as the new Acting President.

Recreation Programs – Young/Kupferschmid

The fall program guide has been posted on the website.  New programs will be added in the coming months.

Young reported that the Director of Facilities at District 96 reached out to schedule a meeting to discuss future use of the facilities.  Kupferschmid will attend the meeting with Young in September.

Community Engagement/Communications – Healy

Healy submitted articles to the Long Grove and Kildeer August newsletters on the upcoming master gardening talk on planting spring bulbs, Garden Club plant sale and garden walk and also to the September Long Grove Living and Long Grove Bridge on volunteers at Reed-Turner Woodland and the nature/gardening programs at RTW.

Volunteer Activities - Shah

Shah reported that quite a few volunteers from the last workday at RTW were from Volunteer Match.  Ideas for new workdays were discussed.  Healy will meet with Shah to discuss further.

Scout Projects – Skillicorn/Healy

Skillicorn reported the boardwalk project at Reed-Turner Woodlands was completed.  He will be meeting with the other Eagle Scout working on benches at Buffalo Creek Park.

Healy reported that Matt McGowan's Eagle Scout project proposal to paint the garage at RTW was approved. 

Parks, Open Lands Property Management – Healy/Southwell

Buffalo Creek Park:

Tallgrass mowed biden plants and stickseed to the ground as well as some brambles, RCG and ragweed. They cut and dabbed bigger woodies, sprayed small woodies, purples loosestrife, thistle, poison ivy and oriental bittersweet on July 12^th.

Longview Meadow:

Tallgrass worked at LVM on July 2^nd.  Dogwoods, teasel, thistle, woody resprouts and purple loosestrife  were targeted.

Reed-Turner Woodland:

On July 12^th Tallgrass worked at RTW.  Poison ivy was sprayed on the trail edges and treated some oriental bittersweet along the trail.

Mitigation Site:

Healy walked the mitigation site with Tallgrass August 18^th.  Tallgrass will put together a proposal to treat teasel.  Kent Tinucci offered to continue to treat teasel there. 

Teasel:

Tallgrass treated teasel for second time along Long Grove roadsides July 13-July 15.

Lemmon-Hill ballfields:

Kupferschmid reported that Lake County Stars had removed the port-a-potties at LH.  They will need to be put back until the season has ended.  Southwell will attempt to contact them.

Strategy/Branding/Constituent Awareness – Southwell

Southwell stated the potential new board member being considered for appointment will help with moving the website along and will manage IT.

The new property signage will be deferred until the fall, at a minimum.  Cedar 6x6 timbers are not yet available.  Construction will begin once materials are available.

President’s Report – Southwell

A resident in Buffalo Grove called saying trees had fallen down on property owned by the Park District behind his house.  These will be felled as soon as our contractor is available.

Kerry Wiberg (former commissioner) made a $5000 donation in memory of his late wife, Kathy.  A memorial bench and sign was also placed at RTW in her honor.  She volunteered for many years for Park District programs.  Southwell will send a thank you letter. 

Scott Hoyne, past president and commissioner of LGPD, dropped off cell tower paperwork from years past that he had found at the office.  Southwell will set up a meeting to discuss.

Old Business – Southwell/Kupferschmid

The FY 21-22 budget will be discussed and ideally voted on at the next board meeting.

New Business

Nomination of prospective commissioner:

I, Marie Kupferschmid, move to recognize the resignation of Gail Petersdorff, by her correspondence informing the Officers of the Long Grove Park District that she is no longer a resident within the bounds of the District and subsequently nominate Priya Ann Abraham, of 6628 Carriage Way, Long Grove, IL, to the Office of Commissioner of the Long Grove Park District for either the balance of the unserved term or until the next scheduled election of Commissioners, whichever occurs first.  Skillicorn seconded the motion.  Motion to nominate Priya Ann Abraham to the board passed unanimously.

Nomination and Election of Officers:

Skillicorn made a motion to nominate James Southwell for the Office of President.  Healy seconded the motion.  Motion to nominate Southwell for Office of President was approved unanimously.

Kupferschmid made a motion to nominate Janet Healy for the Office of Vice President.  Skillicorn seconded the motion.  Motion to nominate Healy for Office of Vice President was approved unanimously.

Healy made a motion to nominate Roy Skillicorn for the Office of Secretary.  Kupferschmid seconded the motion.  Motion to nominate Skillicorn for Office of Secretary was approved unanimously.

Healy made a motion to nominate Marie Kupferschmid for the Office of Treasurer.  Skillicorn seconded the motion.  Motion to nominate Kupferschmid for Office of Treasurer was approved unanimously.

Resolution:

By The Board of the Long Grove Park District, August 23^rd, 2021.

Whereas:

Former Long Grove Park District Commissioner and Board President Kent Tinucci has resigned his Officer Position, as well as from elected office (as Commissioner).

James Southwell, Vice President, in accordance with the Bylaws of the Park District, has become President of the Park District, upon Mr. Tinucci’s resignation and has called for the nomination and election of Park District Officers to serve an annual term from Sept 1, 2021 until the latter of Sept 1, 2022 or election of their replacements.

Be it Resolved and Acknowledged that The Duly elected Commissioners of the Long Grove Park District have elected the following as Officers of the District, this day, the 23^rd of August, 2021:

James Southwell as President,

Janet Healy as Vice President,

Marie Kupferschmid as Treasurer, and

Roy Skillicorn as Secretary.

s//James Southwell, Jan Healy, Marie Kupferschmid, Roy Skillicorn and Nadia Shah

Kupferschmid made a motion in the form of a resolution to acknowledge and confirm the election of officers. Skillicorn seconded the motion.  Resolution was approved unanimously.

Adjournment of Meeting

Kupferschmid made a motion to adjourn the meeting. Skillicorn seconded the motion. The meeting was adjourned at 8:35 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District - July 12, 2021 Meeting Minutes

The meeting was called to order at 6:31 p.m. 

Members of the Public Present

Blanca Tinucci

Roll Call

Commissioners Present  

Healy, Kupferschmid, Skillicorn, Southwell, Tinucci

Skillicorn left at 7:30 p.m.

Commissioners Absent

Shah

Stewards & Staff Present

Young

Items from the Audience

Blanca Tinucci came to update the board members on work that is being done at the mitigation site.  She has spent many, many hours killing teasel by hand/spray and cutting seed heads.  She reported she found a large variety of native plants and flowers growing throughout the site and invited commissioners to come and see the property.  B. Tinucci also expressed concern about mowing at the site because last year when mowing was done many of the native plants and flowers were cut before they could flower and seed.  Southwell stated no one is proposing mowing at this time.  All agreed that mowing in the dormant season would be okay.

Meeting Minutes Review

June minutes were reviewed.  Healy made a motion to approve the minutes as submitted.  Skillicorn seconded the motion.  The June 2021 minutes were approved unanimously.

Financial Reports – Tinucci

The financial reports for 2021 were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted.  Healy seconded the motion.   The financial reports for 2021 as presented were accepted unanimously.

Banking/FOIA – Tinucci

Budget:  A first-pass preliminary budget for FY21/22 was sent to commissioners prior to the meeting to review.  After a discussion, Tinucci will make changes and will submit an updated budget to be approved at the next board meeting.

Banking:  The accounting firm submitted paperwork for the FY 20/21 annual financial report that needs to be submitted to the State of Illinois by the end of December.  Kupferschmid will handle getting them the necessary information in order to complete the report.

FOIA:  No FOIA requests were received in June

Legal/Insurance – Tinucci

Legal:  No updates.

Insurance:  An audit form was received for the Workers Comp policy.  This will be filled out and returned to the insurance company.

Scout Projects - Skillicorn/Healy/Tinucci

Skillicorn has not heard from the scout who is going to be working on the boardwalk @ RTW.  The lumber has been purchased but not cut.  He will reach out again for an update.

Tinucci reported scout candidate Daniel Wilson had purchased the wood for his project and stored it at the garage at Lemmon-Hill.  His project should be completed by late July.

Healy met with scout Matthew McGowan to discuss potential projects at BCP and RTW.  He would like to paint the garage at RTW.  He will need to find out if this qualifies for an Eagle Scout service project before moving forward.  Another choice would be to remove and replace lattice and ramp at BCP gazebo.

Recreation Programs – Young/Kupferschmid

Registrations for summer programs are very good this summer.  Both soccer classes are full.  The two virtual gardening programs that ran had good numbers.  The next one scheduled in August will be in-person as well as new nature programs that have been scheduled with Lake County Forest Preserves.

No word yet from the school district if they will allow the use of gym space and after-school programs for the fall.

Volunteer Activities -Tinucci

Shah organized a volunteer day on July 2nd to groom and  chip the trails at Reed-Turner Woodland that were washed out in recent heavy rains.  There were quite a few volunteers who came to help.  Four were from VolunteerMatch.

Teasel/Communications – Healy

Communications:  Healy submitted articles to the Long Grove e-newsletter about the volunteer workday and the upcoming nature talk on herons, cranes and egrets and an article to Long Grove Living "Helping Our Gardens and Trees Survive a Drought."

Teasel:  Tallgrass treated teasel along state, county and village roads in mid-June.

Southwell made a motion to authorize an additional, NTE, $3000 for teasel treatment should it be deemed necessary for Tallgrass.   Kupferschmid seconded the motion.  The motion passed unanimously.

Parklands Property Management – Healy/Tinucci

BCP:  Healy reported Tallgrass "broadcast by hand" native seed mixes in the areas where invasives were removed and where a controlled burn was done earlier in the season on June 16th.

Longview Meadow:  Tallgrass visited LVM for the third time on June 8th.  They treated 12 acres of woody species resprouts, thistle and teasel.   Tallgrass came back on July 2nd to treat resprouts, thistle, teasel and purple loosestrife.

Tinucci reported the lake level at Longview Meadow remains steady.  The level is where it should be at this time.

Strategy/Technology Support – Southwell

Southwell stated he is hoping the wood for the new property signs will be available in 30 days and will be able to put them up in the fall.

Southwell sent out an outline for the new website design before the meeting to review.  More content, pictures are still needed.  Southwell requested everyone review and to let him know of any suggestions, ideas, guidance.   He would like to have everything finalized as soon as possible.

President’s Report – Tinucci

Budget:  A first-pass preliminary budget for FY21/22 was sent to commissioners prior to the meeting to review.  After discussion, Tinucci will make changes and will submit an updated budget to be approved at the next board meeting.

Midwest Beaver Management installed two flow control levelers on June 26^th and returned July 5^th to make adjustments.  The water level in the McHenry Triangle is better and the creek is flowing better after additional adjustments were made July 10^th.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting.  Healy seconded the motion. The meeting was adjourned at 7:51 p.m.

Respectfully submitted,

Stephanie Young, Recording Secretary

Long Grove Park District – Meeting Minutes

June 14, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:33 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Shah, Skillicorn, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

May minutes were reviewed.  Healy made a motion to approve the minutes as submitted.  Skillicorn seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-abstain, Tinucci-aye.  The May 2021 minutes were approved; 5 ayes, 1 abstain.

Financial Report – Tinucci

The financial reports for May 2021 were reviewed at the meeting.  Healy made a motion to accept the financial reports as submitted.  Skillicorn seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  The financial reports for May 2021 as presented were accepted unanimously.

Budget/Banking/FOIA – Tinucci

A first draft of the FY21-22 budget will be presented at the July board meeting.

No update on banking.

No FOIA requests were received.

Legal/Insurance – Tinucci

No update on legal.

The Workers Compensation insurance policy renews in July.

Scout Projects - Skillicorn/Tinucci/Healy

Skillicorn reported the Eagle Scout candidate he is working with is trying to raise money for his project.  Their meeting scheduled for June 12th was postponed.

Tinucci met with the Eagle Scout candidate who will be replacing wood timbers on all benches at Buffalo Creek Park and also remove planks from two picnic tables, sand them, apply sealant and reinstall.  This work will be done in June or July.

Healy met with another Scout candidate with potential projects at BCP; building an arbor at Robert Park Coffin park entrance or repairing the ramp and lattice around the base of the gazebo in Buffalo Creek Park.  Other ideas discussed at the meeting were planting trees in the McHenry Triangle, wrapping trees at Reed Turner Woodland to prevent damage from beavers.   Healy will contact the scout to discuss.

Recreation Programs – Young

There has been a great response to summer programs and many of the classes are full.  The second session of soccer, t-ball, baseball begins in one week.   No word yet from District 96 regarding after school programs for the fall. Young will follow up in July.

Teasel/Communications – Healy

Communications:

Articles were submitted to Long Grove e-newsletter, Daily Herald, Long Grove Bridge and Long Grove Living for June and July;  LGPD summer programs, Long Grove-Kildeer Garden Club and "Living in Nature Means Living with Poison Ivy."

Ecological Maintenance-LGPD Properties:

Tallgrass will spread native seed mixes on the cleaned up areas at Buffalo Creek Park this week.

Tallgrass treated invasives at Longview Meadow on June 8th.  This was the third time they have been to LVM.

Tallgrass was at Reed-Turner Woodland for a second visit on June 3rd.  They herbicided goutweed at the Turner house site. They also worked in the marshy triangle area and in the stream corridor treating invasives.

Teasel:

Tallgrass will be treating teasel on state, county and village road rights of way within Long Grove for the first time this week.

Buffalo Creek Park - Small Scale Community Events:

Healy and Tinucci met with the owner of the Village Tavern, Mary Ann Ulrich, and Village trustee Bobbie O'Reilly.  They were given a list of requirements for use of the park.  One requirement was trash cans. Bobbie agreed that the Village will buy trash cans for Buffalo Creek Park and will provide pick-up service.  

Parklands Property Management – Healy/Tinucci

Reed-Turner Woodland:

Beaver dam mitigation at RTW/McHenry Triangle:  Tinucci reported that Skillicorn contacted a beaver control specialist in Massachusetts who recommended a local beaver control specialist, Jeff Boland-Prom.  Jeff has installed many levelers in the area.  He visited the McHenry Triangle and recommended that two levelers be installed.  These devices will control the depth of the water to prevent flooding.  He provided a detailed proposal, including a price quote that was sent to all commissioners prior to the meeting to review.  This proposal includes a guarantee of success and a 2-year warranty that includes 2 years of maintenance.  He will provide a quote for ongoing maintenance beyond 2 years if desired.  The cost for two levelers is $4200.

Southwell made a motion to accept the proposal from Midwest Beaver Management, LLC, to install two levelers at a cost of $4200.  Skillicorn seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  The motion passed unanimously.

Strategy/Technology Support – Southwell

Website Redevelopment:

Logos:  All production logo art in multiple formats was sent to commissioners and to Young. 

Website:  Examples of themes, layouts, key pages, etc., will be sent out to commissioners for review.  More content and pictures are needed.  Southwell will flag pages to build out. 

New signage at park properties:

Southwell reported the new signs should start to be constructed by late July.  The price of lumbar has risen and lumber is very hard to get at this time.  We hope that the situation will improve by late July.

President’s Report – Tinucci

Teasel Grant:

The grant check from the Village for $10,000 has been received and it was deposited in the Fidelity General Fund account.

Mitigation Site:

Blanca and Kent Tinucci have been treating teasel at the mitigation site, at Gridley and along Oakwood Road since mid-May using a new 2,4-D based concentrate solution.

Reed-Turner Woodland Parking Lot:

Tinucci received notification from the state agency administering the grant (DCEO) that the parking lot grant has moved to the next stage.  Tinucci completed required documents and forms that were then submitted to DCEO.  The grant manager has been very responsive so far. 

Memorial Donation:

Kerry Wiberg, former LGPD commissioner, met with Tinucci recently.  He would like to make a donation to the Park District and place a memorial at Reed-Turner Woodland to honor his wife Kathleen's memory who recently passed away.   Kathleen volunteered for the Park District for many years and loved RTW.  It was agreed that a bench would be placed at RTW with a small plaque placed on the back of the bench with her name.

July Board Meeting:

The July board meeting will be held in person (not via Zoom) as long as CV-19 numbers remain the same or better than they are now. 

Adjournment of Meeting

Southwell made a motion to adjourn the meeting.  Skillicorn seconded the motion. The meeting was adjourned at 7:49 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

June 14, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:33 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Shah, Skillicorn, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

May minutes were reviewed.  Healy made a motion to approve the minutes as submitted.  Skillicorn seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-abstain, Tinucci-aye.  The May 2021 minutes were approved; 5 ayes, 1 abstain.

Financial Report – Tinucci

The financial reports for 2021 were reviewed at the meeting.  Healy made a motion to accept the financial reports as submitted.  Skillicorn seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  The financial reports for May 2021 as presented were accepted unanimously.

Budget/Banking/FOIA – Tinucci

A first draft of the FY21-22 budget will be presented at the July board meeting.

No update on banking.

No FOIA requests were received.

Legal/Insurance – Tinucci

No update on legal.

The Workers Compensation insurance policy renews in July.

Scout Projects - Skillicorn/Tinucci/Healy

Skillicorn reported the Eagle Scout candidate he is working with is trying to raise money for his project.  Their meeting scheduled for June 12th was postponed.

Tinucci met with the Eagle Scout candidate who will be replacing wood timbers on all benches at Buffalo Creek Park and also remove planks from two picnic tables, sand them, apply sealant and reinstall.  This work will be done in June or July.

Healy met with another Scout candidate with potential projects at BCP; building an arbor at Robert Park Coffin park entrance or repairing the ramp and lattice around the base of the gazebo in Buffalo Creek Park.  Other ideas discussed at the meeting were planting trees in the McHenry Triangle, wrapping trees at Reed Turner Woodland to prevent damage from beavers.   Healy will contact the scout to discuss.

Recreation Programs – Young

There has been a great response to summer programs and many of the classes are full.  The second session of soccer, t-ball, baseball begins in one week.   No word yet from District 96 regarding after school programs for the fall. Young will follow up in July.

Teasel/Communications – Healy

Communications:

Articles were submitted to Long Grove e-newsletter, Daily Herald, Long Grove Bridge and Long Grove Living for June and July;  LGPD summer programs, Long Grove-Kildeer Garden Club and "Living in Nature Means Living with Poison Ivy."

Ecological Maintenance-LGPD Properties:

Tallgrass will spread native seed mixes on the cleaned up areas at Buffalo Creek Park this week.

Tallgrass treated invasives at Longview Meadow on June 8th.  This was the third time they have been to LVM.

Tallgrass was at Reed-Turner Woodland for a second visit on June 3rd.  They herbicided goutweed at the Turner house site. They also worked in the marshy triangle area and in the stream corridor treating invasives.

Teasel:

Tallgrass will be treating teasel on state, county and village road rights of way within Long Grove for the first time this week.

Buffalo Creek Park - Small Scale Community Events:

Healy and Tinucci met with the owner of the Village Tavern, Mary Ann Ulrich, and Village trustee Bobbie O'Reilly.  They were given a list of requirements for use of the park.  One requirement was trash cans. Bobbie agreed that the Village will buy trash cans for Buffalo Creek Park and will provide pick-up service.  

Parklands Property Management – Healy/Tinucci

Reed-Turner Woodland:

Beaver dam mitigation at RTW/McHenry Triangle:  Tinucci reported that Skillicorn contacted a beaver control specialist in Massachusetts who recommended a local beaver control specialist, Jeff Boland-Prom.  Jeff has installed many levelers in the area.  He visited the McHenry Triangle and recommended that two levelers be installed.  These devices will control the depth of the water to prevent flooding.  He provided a detailed proposal, including a price quote that was sent to all commissioners prior to the meeting to review.  This proposal includes a guarantee of success and a 2-year warranty that includes 2 years of maintenance.  He will provide a quote for ongoing maintenance beyond 2 years if desired.  The cost for two levelers is $4200.

Southwell made a motion to accept the proposal from Midwest Beaver Management, LLC, to install two levelers at a cost of $4200.  Skillicorn seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  The motion passed unanimously.

Strategy/Technology Support – Southwell

Website Redevelopment:

Logos:  All production logo art in multiple formats was sent to commissioners and to Young. 

Website:  Examples of themes, layouts, key pages, etc., will be sent out to commissioners for review.  More content and pictures are needed.  Southwell will flag pages to build out. 

New signage at park properties:

Southwell reported the new signs should start to be constructed by late July.  The price of lumbar has risen and lumber is very hard to get at this time.  We hope that the situation will improve by late July.

President’s Report – Tinucci

Teasel Grant:

The grant check from the Village for $10,000 has been received and it was deposited in the Fidelity General Fund account.

Mitigation Site:

Blanca and Kent Tinucci have been treating teasel at the mitigation site, at Gridley and along Oakwood Road since mid-May using a new 2,4-D based concentrate solution.

Reed-Turner Woodland Parking Lot:

Tinucci received notification from the state agency administering the grant (DCEO) that the parking lot grant has moved to the next stage.  Tinucci completed required documents and forms that were then submitted to DCEO.  The grant manager has been very responsive so far. 

Memorial Donation:

Kerry Wiberg, former LGPD commissioner, met with Tinucci recently.  He would like to make a donation to the Park District and place a memorial at Reed-Turner Woodland to honor his wife Kathleen's memory who recently passed away.   Kathleen volunteered for the Park District for many years and loved RTW.  It was agreed that a bench would be placed at RTW with a small plaque placed on the back of the bench with her name.

July Board Meeting:

The July board meeting will be held in person (not via Zoom) as long as CV-19 numbers remain the same or better than they are now. 

Adjournment of Meeting

Southwell made a motion to adjourn the meeting.  Skillicorn seconded the motion. The meeting was adjourned at 7:49 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

May 10, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:32 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Shah, Skillicorn, Tinucci

Commissioners Absent

Southwell

Stewards & Staff Present

Young

Board Member Updates

Gail Petersdorff resigned from the LGPD board in April 2021 because she moved out of Long Grove.  Nadia Shah joins the board after winning as a write-in candidate for an open seat in the April 2021 consolidated elections.  Nadia was welcomed to the board.

Meeting Minutes Review

The April minutes were reviewed.  Healy made a motion to approve the minutes as submitted.  Kupferschmid seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Shah-abstain, Skillicorn-aye, Tinucci-aye.  The April 2021 minutes were approved; 4 ayes, 1 abstain.

Financial Report – Tinucci

The financial reports for April 2021 were reviewed at the meeting.  Kupferschmid made a motion to accept the financial reports as submitted.  Skillicorn seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Tinucci-aye.  The financial reports for 2021 as presented were accepted unanimously.

Budget/Banking/FOIA – Tinucci

No FOIA requests were received in April.

Three Fidelity CDs in the general fund were renewed for 3 months.

Legal/Insurance – Tinucci

No report.

Scout Project – Skillicorn

Skillicorn reported speaking to the Eagle Scout who will be working on the RTW boardwalk for his project. The plan with detailed information on work that needs to be done has been turned in and he is waiting for approval.  The project will be completed in June or July.

There are two more scouts who are looking for projects.  Tinucci (and possibly Skillicorn) will be meeting with one scout at Buffalo Creek Park to discuss replacing the wood seating surfaces on the benches. 

Recreation Programs – Young/Kupferschmid

The summer program guide has been posted on the website and was also sent to District 96 to be added to the virtual backpack.  An email blast was sent out to past participants.

There has been good response to outdoor classes; t-ball, soccer and track & field. 

Communications – Healy

Articles were submitted for the May Long Grove e-newsletter, Daily Herald and June Long Grove Living; “Master Gardening Class on Container Gardening,” “Garden Club Soupfest & More at Reed-Turner Woodland,” “Spring Wildflower Walk”and “It’s Never Too Early to Give Your Kids a Love of Nature.”

Parklands Property Management – Healy/Tinucci

Buffalo Creek Park:

Tallgrass did a spring burn at Buffalo Creek Park May 5^th.  The cleaned up areas will be overseeded with native mixes.

Longview Meadow:

Tallgrass returned for a second visit to cut invasives on roadsides and wet edge areas with chainsaws.  The brush was moved to the interior for mowing.  They also mowed additional invasives that were in question at the first visit.

Reed-Turner Woodland:

Tallgrass was at RTW on April 30^th for invasive control.  Healy provided them with a map from Sarah Schultz who had scouted and marked areas of reed canary grass and Canada thistle.  The crew also found phragmites in the S.E. edge of Reed Pond shoreline.   Sarah Schultz also spent 4 volunteer hours pulling garlic mustard at RTW.

Strategy/Technology Support – Southwell

No report.

President’s Report – Tinucci

Reed-Turner Woodland:

Tinucci reported there is a new beaver dam that was built east of Old McHenry Road, west of the location where a logjam was removed last December.  This is causing water backups into the McHenry Triangle.  Kent & Blanca Tinucci and Roy Skillicorn met May 1^st and opened up a corner of the dam which allowed water to flow.  The level of standing water east of a second beaver dam in the McHenry triangle immediately dropped.  A Leveler under both dams may fix the water backup problems.

Tinucci contacted State Senator McConchie’s office regarding the status of the DCEO grant.  He was advised that the funds may not be available until next year due to DCEO being limited with the number of projects they are able to approve because of the CV-19 pandemic.  Tinucci has asked Geoff Perry to rebid the project with provisions he recommended.  This action will enable us to move quickly if funds become available later this summer.

Lemmon-Hill:

Sergio Valencia notified Tinucci that all the windows at the Lemmon-Hill garage had been broken.  Nothing appeared to be missing in the garage.  A police report was filed.  Sergio boarded up the windows.  Blanca & Kent Tinucci and Jim Southwell cleaned up the glass outside and inside.  TInucci will get quotes to replace the panes of glass or install new windows.  Southwell recommended Lexan (polycarbonate) windows.

Kent & Blanca Tinucci will begin spraying teasel at Mitigation Land/Gridley/Oakwood Road.  They will also create a map of the mitigation land to indicate where to mow reed canary grass, cattails (if possible) and teasel.  Plus, where not to mow native plants.  Mowing should begin late May, early June before reed canary grass goes to seed.

New Business

Buffalo Creek Park – Small Scale Community Events:

Healy was contacted by Village Trustee, Bobbie O’Reilly, and owner of the Village Tavern, Mary Ann Ullrich.  They were asking to meet to discuss using Buffalo Creek Park for small-scale community events.  Ideas were discussed.  Healy will provide them with a set of requirements by the Park District for using the park.

Adjournment of Meeting

Kupferschmid made a motion to adjourn the meeting.  Healy seconded the motion. The meeting was adjourned at 7:38 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

May 10, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:32 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Shah, Skillicorn, Tinucci

Commissioners Absent

Southwell

Stewards & Staff Present

Young

Board Member Updates

Gail Petersdorff resigned from the LGPD board in April 2021 because she moved out of Long Grove.  Nadia Shah joins the board after winning as a write-in candidate for an open seat in the April 2021 consolidated elections.  Nadia was welcomed to the board.

Meeting Minutes Review

The April minutes were reviewed.  Healy made a motion to approve the minutes as submitted.  Kupferschmid seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye,

Shah-abstain, Skillicorn-aye, Tinucci-aye.  The April 2021 minutes were approved; 4 ayes, 1 abstain.

Financial Report – Tinucci

The financial reports for April 2021 were reviewed at the meeting.  Kupferschmid made a motion to accept the financial reports as submitted.  Skillicorn seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Shah-aye, Skillicorn-aye, Tinucci-aye.  The financial reports for 2021 as presented were accepted unanimously.

Budget/Banking/FOIA – Tinucci

No FOIA requests were received in April.

Three Fidelity CDs in the general fund were renewed for 3 months.

Legal/Insurance – Tinucci

No report.

Scout Project – Skillicorn

Skillicorn reported speaking to the Eagle Scout who will be working on the RTW boardwalk for his project. The plan with detailed information on work that needs to be done has been turned in and he is waiting for approval.  The project will be completed in June or July.

There are two more scouts who are looking for projects.  Tinucci (and possibly Skillicorn) will be meeting with one scout at Buffalo Creek Park to discuss replacing the wood seating surfaces on the benches. 

Recreation Programs – Young/Kupferschmid

The summer program guide has been posted on the website and was also sent to District 96 to be added to the virtual backpack.  An email blast was sent out to past participants.

There has been good response to outdoor classes; t-ball, soccer and track & field. 

Communications – Healy

Articles were submitted for the May Long Grove e-newsletter, Daily Herald and June Long Grove Living; “Master Gardening Class on Container Gardening,” “Garden Club Soupfest & More at Reed-Turner Woodland,” “Spring Wildflower Walk”and “It’s Never Too Early to Give Your Kids a Love of Nature.”

Parklands Property Management – Healy/Tinucci

Buffalo Creek Park:

Tallgrass did a spring burn at Buffalo Creek Park May 5^th.  The cleaned up areas will be overseeded with native mixes.

Longview Meadow:

Tallgrass returned for a second visit to cut invasives on roadsides and wet edge areas with chainsaws.  The brush was moved to the interior for mowing.  They also mowed additional invasives that were in question at the first visit.

Reed-Turner Woodland:

Tallgrass was at RTW on April 30^th for invasive control.  Healy provided them with a map from Sarah Schultz who had scouted and marked areas of reed canary grass and Canada thistle.  The crew also found phragmites in the S.E. edge of Reed Pond shoreline.   Sarah Schultz also spent 4 volunteer hours pulling garlic mustard at RTW.

Strategy/Technology Support – Southwell

No report.

President’s Report – Tinucci

Reed-Turner Woodland:

Tinucci reported there is a new beaver dam that was built east of Old McHenry Road, west of the location where a logjam was removed last December.  This is causing water backups into the McHenry Triangle.  Kent & Blanca Tinucci and Roy Skillicorn met May 1^st and opened up a corner of the dam which allowed water to flow.  The level of standing water east of a second beaver dam in the McHenry triangle immediately dropped.  A Leveler under both dams may fix the water backup problems.

Tinucci contacted State Senator McConchie’s office regarding the status of the DCEO grant.  He was advised that the funds may not be available until next year due to DCEO being limited with the number of projects they are able to approve because of the CV-19 pandemic.  Tinucci has asked Geoff Perry to rebid the project with provisions he recommended.  This action will enable us to move quickly if funds become available later this summer.

Lemmon-Hill:

Sergio Valencia notified Tinucci that all the windows at the Lemmon-Hill garage had been broken.  Nothing appeared to be missing in the garage.  A police report was filed.  Sergio boarded up the windows.  Blanca & Kent Tinucci and Jim Southwell cleaned up the glass outside and inside.  TInucci will get quotes to replace the panes of glass or install new windows.  Southwell recommended Lexan (polycarbonate) windows.

Kent & Blanca Tinucci will begin spraying teasel at Mitigation Land/Gridley/Oakwood Road.  They will also create a map of the mitigation land to indicate where to mow reed canary grass, cattails (if possible) and teasel.  Plus, where not to mow native plants.  Mowing should begin late May, early June before reed canary grass goes to seed.

New Business

Buffalo Creek Park – Small Scale Community Events:

Healy was contacted by Village Trustee, Bobbie O’Reilly, and owner of the Village Tavern, Mary Ann Ullrich.  They were asking to meet to discuss using Buffalo Creek Park for small-scale community events.  Ideas were discussed.  Healy will provide them with a set of requirements by the Park District for using the park.

Adjournment of Meeting

Kupferschmid made a motion to adjourn the meeting.  Healy seconded the motion. The meeting was adjourned at 7:38 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

April 12, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:31 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Skillicorn, Southwell, Tinucci

Petersdorff joined the meeting at 6:36 p.m.

Stewards & Staff Present

Young

Meeting Minutes Review

March minutes were reviewed.  Healy made a motion to approve the minutes as submitted.  Kupferschmid seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  The March 2021 minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for 2021 were reviewed at the meeting.  Healy made a motion to accept the March financial reports as submitted.  Skillicorn seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  The financial reports for March 2021 as presented were accepted unanimously.

Budget/FOIA – Tinucci

No report.

Banking/UBS – Petersdorff

No report.

Scout Project – Skillicorn

There has been no update from the Eagle Scout candidate regarding the schedule and details of his project.  Skillicorn will call the Scout to get more information.

Another Eagle Scout candidate reached out to the Park District looking for a project to do, possibly related to teasel.  Other ideas were discussed; benches at Buffalo Creek Park, additional boardwalk replacement at Reed-Turner Woodland, repair steps at Reed Turner Woodland path.  Tinucci and/or Skillicorn will follow up with this Scout.

Recreation Programs – Young/Kupferschmid

Young received notice from District 96 that they will allow the use of outdoor space at schools for the summer.  Space requests will be submitted for sports programs.

The summer program guide is being updated and will be posted as soon as possible.  Young is looking for new programs to offer.  Contacted Illinois Extension - Lake County and received information on Master Gardener programs.  Suggestion was made to do a survey of Long Grove residents regarding programming.  To be discussed at a later date.

Legal/Insurance – Tinucci

No report.

Communications – Healy

Articles were submitted to Long Grove e-newsletter for April; “Spring Wildflowers in Bloom at Reed-Turner Woodland,“ and “New May Long Grove Park District Programs.”  Articles for May/June issues of Long Grove Bridge and Long Grove Living; “Maintaining the Health and Beauty of Long Grove Park District Properties” and “Welcoming Signs of Spring.”

Parklands Property Management – Healy/Tinucci

Buffalo Creek Park:

Plans for Tallgrass to do a burn at the BCP sedge meadow may be delayed until the fall due to unfavorable conditions this spring.  Areas that were cleaned up will be overseeded with native mixes.

Longview Meadow:

Tallgrass mowed upland invading shrubs at LVM and will edge into the wetlands if it dries out.  They will visit LVM during the warm season months to control invasives such as teasel, thistle, purple loosestrife, phragmites and cattails.

Reed-Turner Woodland:

A new clear literature holder for trail maps was installed on the front of the kiosk.

Tallgrass will come to RTW for their first invasive control treatment in mid to late April.

Healy reported Sarah Schultz will notify her of any invasives she found while walking the woodlands and this info will be passed on to Tallgrass to treat.  Sarah also mentioned aggressive goutweed at the Turner house site.  Healy will follow up with Tallgrass about treatment options.

Strategy/Technology Support – Southwell

Southwell was notified that the Wordpress plug-ins on the website are obsolete.  Some pages on the website are not displaying at all.  ATI Graphics is working on trying to update the plug-ins.  They will also start building out the new website.

Southwell presented an example of the proposed signage to be used at Park District properties.  Southwell offered to lead the effort to design, build and construct signs for the properties, plus raise funds to pay for the majority of the costs.

Motion:  Signage.

Southwell made a motion:  I move, and respectfully request support and approval of efforts, to plan, design, secure donations of materials, services and volunteer effort to further advance the LGPD Strategic Plan by the construction and installation of road-side signage for the strategic properties of Long Grove Park District, as shown by structural and graphic CAD-sketches presented at this meeting, and attached.  Scope/Properties are envisioned to include Longview Meadow (1-2), Lemmon-Hill Farmstead (1-2), Lemmon-Hill Ballfields (1), Buffalo Creek Park (1-2), and eventually on receipt of transferred ownership, those lands informally known as the Mitigation Property (1-2). Donations/contributions to be sought and project-plan commitment is foreseen on the order of $5,000. Should out-of-pocket expenses exceed this amount, I further request District support and commitment, by this motion, to fund any actual expenses exceeding donated sums, not-to-exceed $2,000. 

Healy seconded the motion.

A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  Motion passed unanimously.

President’s Report – Tinucci

Lemmon Hill:

The president of the Lake County Stars (LCS) travel baseball team contacted Tinucci asking for a few repairs to be done at the ballfield.  The netting around the larger field is torn and some of the chain link fencing is sticking out from the framing.  Southwell and Tinucci both agreed that up to $1000 could be spent from park district funds to primarily pay for fence repairs and then to re-attach netting, if possible.  Any costs beyond that amount should be paid by LCS. 

Reed Pond at Reed-Turner Woodland:

The water in Reed Pond is stagnant,  very green and full of algae with an overgrowth of aquatic plants.  At our request, Tallgrass recommended a pond company that addresses these types of problems.  The company recommended a “Bottom Diffused Aeration” system to oxygenate and rotate the water from the bottom to the top and of the pond and then down again.  Healy researched the two models of bottom diffused aeration systems that the company recommended.  Quotes for the two systems were $7800 and $8300 which includes parts, installation and six bottom diffusers.  Healy stated she is willing to donate 50% of the cost, pay for the electricity to run the air compressor and pay for installation of an electric line that will need to be run from to the unit.  Tinucci requested a diagram illustrating the locations of the bottom diffusers in the pond.  

Healy made a motion that the Park District will spend up to $4200 to defray half the cost of the bottom diffused aeration system at Reed Pond.  Southwell seconded the motion.  A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  Motion passed unanimously.

Volunteer Day:

There will be a volunteer work day at Reed-Turner on April 21^st to pull garlic mustard.  There are 4-5 volunteers who will be helping.

New Business

Southwell stated he would like the Park District to honor the contributions of Jane & Ken Wittig and their volunteer work over the years and proposed naming the mitigation property at Route 83 & Oakwood Road, “Wittig Savanna.”  Tinucci stated he is in favor of retaining our long-standing tradition of naming park lands in the memory of historical settlers.  For example, the Gridley, Lemmon and Hill families have park lands named in their honor and their memory.   He doesn’t feel it is proper to name park lands after contemporary, living individuals.  He also stated that he is happy to formally recognize the Wittigs many contributions in some other meaningful and tangible way.  Discussion was held. 

Motion:  Honoring Jan & Ken Wittig:

Southwell made a motion to honor Jane and Ken Wittig:  The Long Grove Park District has long benefitted from both Jane and Ken Wittig’s exemplary volunteer service. Jane Wittig, with more than ten years of exceptional leadership as President of the District Board of Commissioners and twenty years total, of active service and untiring effort. Ken Wittig serving alongside as not only as Steward of the Reed-Turner Nature Preserve and Strategic advisor, but also as an untiring contributor as a construction, repair and all-around maintenance person.  Their contributions have been many - both on strategic - recruiting volunteers for work-days, Stewards, Commissioners and Board Members and in day-to-day operations. Making amazing things happen often without funding and with little assistance.

Jane and Ken Wittig not only advocate, but have also “lived” their values of conservation and preservation. It is only appropriate that we recognize their leadership, contributions and accomplishments by dedicating Long Grove Park District’s soon-to-be newest Open-Space in their name.

Be it resolved, our intent to name and dedicate the upland portion of the parcel of land at the northeast corner of Il Route 83 and Oakwood Drive as “Wittig Savanna” in a timely manner, after it’s anticipated transfer of ownership from the State of Illinois/Village of Long Grove to the Long Grove Park District with an appropriate and Official Declaration/Resolution at that time. 

Petersdorff seconded the motion. 

A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-aye, Southwell-aye, Tinucci-abstain.  Motion passed with 5 ayes, 1 abstain.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting. Petersdorff seconded the motion. The meeting was adjourned at 7:51 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

April 12, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:31 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Skillicorn, Southwell, Tinucci

Petersdorff joined the meeting at 6:36 p.m.

Stewards & Staff Present

Young

Meeting Minutes Review

March minutes were reviewed.  Healy made a motion to approve the minutes as submitted.  Kupferschmid seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  The March 2021 minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for 2021 were reviewed at the meeting.  Healy made a motion to accept the March financial reports as submitted.  Skillicorn seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  The financial reports for March 2021 as presented were accepted unanimously.

Budget/FOIA – Tinucci

No report.

Banking/UBS – Petersdorff

No report.

Scout Project – Skillicorn

There has been no update from the Eagle Scout candidate regarding the schedule and details of his project.  Skillicorn will call the Scout to get more information.

Another Eagle Scout candidate reached out to the Park District looking for a project to do, possibly related to teasel.  Other ideas were discussed; benches at Buffalo Creek Park, additional boardwalk replacement at Reed-Turner Woodland, repair steps at Reed Turner Woodland path.  Tinucci and/or Skillicorn will follow up with this Scout.

Recreation Programs – Young/Kupferschmid

Young received notice from District 96 that they will allow the use of outdoor space at schools for the summer.  Space requests will be submitted for sports programs.

The summer program guide is being updated and will be posted as soon as possible.  Young is looking for new programs to offer.  Contacted Illinois Extension - Lake County and received information on Master Gardener programs.  Suggestion was made to do a survey of Long Grove residents regarding programming.  To be discussed at a later date.

Legal/Insurance – Tinucci

No report.

Communications – Healy

Articles were submitted to Long Grove e-newsletter for April; “Spring Wildflowers in Bloom at Reed-Turner Woodland,“ and “New May Long Grove Park District Programs.”  Articles for May/June issues of Long Grove Bridge and Long Grove Living; “Maintaining the Health and Beauty of Long Grove Park District Properties” and “Welcoming Signs of Spring.”

Parklands Property Management – Healy/Tinucci

Buffalo Creek Park:

Plans for Tallgrass to do a burn at the BCP sedge meadow may be delayed until the fall due to unfavorable conditions this spring.  Areas that were cleaned up will be overseeded with native mixes.

Longview Meadow:

Tallgrass mowed upland invading shrubs at LVM and will edge into the wetlands if it dries out.  They will visit LVM during the warm season months to control invasives such as teasel, thistle, purple loosestrife, phragmites and cattails.

Reed-Turner Woodland:

A new clear literature holder for trail maps was installed on the front of the kiosk.

Tallgrass will come to RTW for their first invasive control treatment in mid to late April.

Healy reported Sarah Schultz will notify her of any invasives she found while walking the woodlands and this info will be passed on to Tallgrass to treat.  Sarah also mentioned aggressive goutweed at the Turner house site.  Healy will follow up with Tallgrass about treatment options.

Strategy/Technology Support – Southwell

Southwell was notified that the Wordpress plug-ins on the website are obsolete.  Some pages on the website are not displaying at all.  ATI Graphics is working on trying to update the plug-ins.  They will also start building out the new website.

Southwell presented an example of the proposed signage to be used at Park District properties.  Southwell offered to lead the effort to design, build and construct signs for the properties, plus raise funds to pay for the majority of the costs.

Motion:  Signage.

Southwell made a motion:  I move, and respectfully request support and approval of efforts, to plan, design, secure donations of materials, services and volunteer effort to further advance the LGPD Strategic Plan by the construction and installation of road-side signage for the strategic properties of Long Grove Park District, as shown by structural and graphic CAD-sketches presented at this meeting, and attached.  Scope/Properties are envisioned to include Longview Meadow (1-2), Lemmon-Hill Farmstead (1-2), Lemmon-Hill Ballfields (1), Buffalo Creek Park (1-2), and eventually on receipt of transferred ownership, those lands informally known as the Mitigation Property (1-2). Donations/contributions to be sought and project-plan commitment is foreseen on the order of $5,000. Should out-of-pocket expenses exceed this amount, I further request District support and commitment, by this motion, to fund any actual expenses exceeding donated sums, not-to-exceed $2,000. 

Healy seconded the motion.

A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  Motion passed unanimously.

President’s Report – Tinucci

Lemmon Hill:

The president of the Lake County Stars (LCS) travel baseball team contacted Tinucci asking for a few repairs to be done at the ballfield.  The netting around the larger field is torn and some of the chain link fencing is sticking out from the framing.  Southwell and Tinucci both agreed that up to $1000 could be spent from park district funds to primarily pay for fence repairs and then to re-attach netting, if possible.  Any costs beyond that amount should be paid by LCS. 

Reed Pond at Reed-Turner Woodland:

The water in Reed Pond is stagnant,  very green and full of algae with an overgrowth of aquatic plants.  At our request, Tallgrass recommended a pond company that addresses these types of problems.  The company recommended a “Bottom Diffused Aeration” system to oxygenate and rotate the water from the bottom to the top and of the pond and then down again.  Healy researched the two models of bottom diffused aeration systems that the company recommended.  Quotes for the two systems were $7800 and $8300 which includes parts, installation and six bottom diffusers.  Healy stated she is willing to donate 50% of the cost, pay for the electricity to run the air compressor and pay for installation of an electric line that will need to be run from to the unit.  Tinucci requested a diagram illustrating the locations of the bottom diffusers in the pond.  

Healy made a motion that the Park District will spend up to $4200 to defray half the cost of the bottom diffused aeration system at Reed Pond.  Southwell seconded the motion.  A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-aye, Southwell-aye, Tinucci-aye.  Motion passed unanimously.

Volunteer Day:

There will be a volunteer work day at Reed-Turner on April 21^st to pull garlic mustard.  There are 4-5 volunteers who will be helping.

New Business

Southwell stated he would like the Park District to honor the contributions of Jane & Ken Wittig and their volunteer work over the years and proposed naming the mitigation property at Route 83 & Oakwood Road, “Wittig Savanna.”  Tinucci stated he is in favor of retaining our long-standing tradition of naming park lands in the memory of historical settlers.  For example, the Gridley, Lemmon and Hill families have park lands named in their honor and their memory.   He doesn’t feel it is proper to name park lands after contemporary, living individuals.  He also stated that he is happy to formally recognize the Wittigs many contributions in some other meaningful and tangible way.  Discussion was held. 

Motion:  Honoring Jan & Ken Wittig:

Southwell made a motion to honor Jane and Ken Wittig:  The Long Grove Park District has long benefitted from both Jane and Ken Wittig’s exemplary volunteer service. Jane Wittig, with more than ten years of exceptional leadership as President of the District Board of Commissioners and twenty years total, of active service and untiring effort. Ken Wittig serving alongside as not only as Steward of the Reed-Turner Nature Preserve and Strategic advisor, but also as an untiring contributor as a construction, repair and all-around maintenance person.  Their contributions have been many - both on strategic - recruiting volunteers for work-days, Stewards, Commissioners and Board Members and in day-to-day operations. Making amazing things happen often without funding and with little assistance.

Jane and Ken Wittig not only advocate, but have also “lived” their values of conservation and preservation. It is only appropriate that we recognize their leadership, contributions and accomplishments by dedicating Long Grove Park District’s soon-to-be newest Open-Space in their name.

Be it resolved, our intent to name and dedicate the upland portion of the parcel of land at the northeast corner of Il Route 83 and Oakwood Drive as “Wittig Savanna” in a timely manner, after it’s anticipated transfer of ownership from the State of Illinois/Village of Long Grove to the Long Grove Park District with an appropriate and Official Declaration/Resolution at that time. 

Petersdorff seconded the motion. 

A roll call vote was taken:  Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-aye, Southwell-aye, Tinucci-abstain.  Motion passed with 5 ayes, 1 abstain.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting. Petersdorff seconded the motion. The meeting was adjourned at 7:51 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

March 8, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:33 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Southwell, Tinucci

Commissioners Absent

Skillicorn

Stewards & Staff Present

Young

Meeting Minutes Review

February 2021 minutes were reviewed.  Petersdorff made a motion to approve the minutes as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The February 2021 minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for February 2021 were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for  February 2021 as presented were accepted unanimously.

Budget/FOIA – Tinucci

No report.

Banking/UBS – Petersdorff

One CD at UBS is coming due April 17^th.   Petersdorff reported there is a $175 annual fee at UBS. 

Foundation – Kupferschmid

Kupferschmid reported researching more about setting up a foundation.  There is much more that goes into setting up a foundation; a board to run it, fundraising, solicitations, etc.  Tinucci sent the board members a podcast, “A Strong Foundation,” that The Preservation Foundation produced.  It’s an overview of their strategies and goals which are similar to the Park District’s.  Lake County Forest Preserves organized this foundation. 

Southwell suggested creating a nonprofit, 501c3, rather than a foundation at this time.  More research and discussion will be needed.

Recreation Programs – Young

No updates from the school district regarding use of outdoor playing fields.  The spring program guide is almost finished and will be posted within the next few days.  There are two virtual nature programs coming up with quite a few registrations.

Legal/Insurance – Tinucci

Legal:  No report.

Insurance:  The annual property & casualty insurance premium was renewed through 03/31/22.  The premium was $10,095.  This is approximately $2,200 less than last year, mainly due to removing the Turner house, apartment, garage and greenhouse.  There was also a small rate reduction.

Communications – Healy

Communications:  Articles were submitted for the March Long Grove e-newsletter and the April issue of Long Grove Living; “New Virtual Senior Programs in April” and “Wildlife and Their Young.”

Parklands Property Management – Healy/Tinucci

Buffalo Creek Park:  Healy reported Tallgrass will burn the sedge meadow and walnut grove at BCP in March when conditions are favorable. They will also complete the invasive tree and shrub removal by cutting stumps down to ground level. 

Reed-Turner Woodland:  Posters of spring ephemerals blooming at RTW in March & April were put up in the kiosk and also a poster of the Botanical Artist’s rendering of spring wildflower was posted.

There are two mailboxes on the side of the kiosk that hold trail maps and a birding notebook for birders to write in.  Healy suggested putting up a clear brochure box for the maps on the front of the kiosk which would be easier for hikers to see. 

Tinucci noted that four dead trees in the McHenry Triangle were removed in late February.  There was concern they might fall on the neighbor’s house.  Cost for cutting and removal was $650.

Strategy/Technology Support – Southwell

Southwell worked with Larry @ ATI to revise the logos with input from commissioners at the last board meeting and presented the proposed final examples with revisions.  These were discussed and Southwell asked for support to get approval for the new logo and signage which will allow him to move forward with the website redesign.  All agreed and were in favor of the preferred final logo designs.

Longview Meadow:  Southwell reported he was unable to purchase a replacement Clemson leveler for Longview Meadow.  His source is no longer available.   He may be able to build a Leveler himself in the Summer.

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:25 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

March 8, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:33 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Southwell, Tinucci

Commissioners Absent

Skillicorn

Stewards & Staff Present

Young

Meeting Minutes Review

February 2021 minutes were reviewed.  Petersdorff made a motion to approve the minutes as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The February 2021 minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for February 2021 were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for  February 2021 as presented were accepted unanimously.

Budget/FOIA – Tinucci

No report.

Banking/UBS – Petersdorff

One CD at UBS is coming due April 17^th.   Petersdorff reported there is a $175 annual fee at UBS. 

Foundation – Kupferschmid

Kupferschmid reported researching more about setting up a foundation.  There is much more that goes into setting up a foundation; a board to run it, fundraising, solicitations, etc.  Tinucci sent the board members a podcast, “A Strong Foundation,” that The Preservation Foundation produced.  It’s an overview of their strategies and goals which are similar to the Park District’s.  Lake County Forest Preserves organized this foundation. 

Southwell suggested creating a nonprofit, 501c3, rather than a foundation at this time.  More research and discussion will be needed.

Recreation Programs – Young

No updates from the school district regarding use of outdoor playing fields.  The spring program guide is almost finished and will be posted within the next few days.  There are two virtual nature programs coming up with quite a few registrations.

Legal/Insurance – Tinucci

Legal:  No report.

Insurance:  The annual property & casualty insurance premium was renewed through 03/31/22.  The premium was $10,095.  This is approximately $2,200 less than last year, mainly due to removing the Turner house, apartment, garage and greenhouse.  There was also a small rate reduction.

Communications – Healy

Communications:  Articles were submitted for the March Long Grove e-newsletter and the April issue of Long Grove Living; “New Virtual Senior Programs in April” and “Wildlife and Their Young.”

Parklands Property Management – Healy/Tinucci

Buffalo Creek Park:  Healy reported Tallgrass will burn the sedge meadow and walnut grove at BCP in March when conditions are favorable. They will also complete the invasive tree and shrub removal by cutting stumps down to ground level. 

Reed-Turner Woodland:  Posters of spring ephemerals blooming at RTW in March & April were put up in the kiosk and also a poster of the Botanical Artist’s rendering of spring wildflower was posted.

There are two mailboxes on the side of the kiosk that hold trail maps and a birding notebook for birders to write in.  Healy suggested putting up a clear brochure box for the maps on the front of the kiosk which would be easier for hikers to see. 

Tinucci noted that four dead trees in the McHenry Triangle were removed in late February.  There was concern they might fall on the neighbor’s house.  Cost for cutting and removal was $650.

Strategy/Technology Support – Southwell

Southwell worked with Larry @ ATI to revise the logos with input from commissioners at the last board meeting and presented the proposed final examples with revisions.  These were discussed and Southwell asked for support to get approval for the new logo and signage which will allow him to move forward with the website redesign.  All agreed and were in favor of the preferred final logo designs.

Longview Meadow:  Southwell reported he was unable to purchase a replacement Clemson leveler for Longview Meadow.  His source is no longer available.   He may be able to build a Leveler himself in the Summer.

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:25 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

February 8, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:32 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Skillicorn, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

January 2021 minutes were reviewed.  Healy made a motion to approve the minutes as submitted.  Southwell seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-abstain, Southwell-aye, Tinucci-aye.  The January 2021 minutes were approved; 5 ayes, 1 abstain.

Financial Report – Tinucci

The financial reports for January 2021 were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-abstain, Southwell-aye, Tinucci-aye.  The financial reports for January 2021 as presented were accepted; 5 ayes, 1 abstain.

Recognition of Board Vacancy - Tinucci

Bill Kenyon has moved out of Long Grove and as such is no longer eligible to be a board member.  The Board declared his seat to be vacant.

Appointment of New Commissioner – Tinucci

Roy Skillicorn has been appointed to the vacancy on the board that was created by Bill Kenyon’s departure.  His term expires in 2023.

FOIA – Tinucci

No FOIA requests were received in January.  

Banking/UBS – Petersdorff

One CD at UBS matured January 22^nd.  The funds were deposited into a money market account.

Investments/Foundation - Kupferschmid

Investments:  Kupferschmid reported looking into other options for investments as interest rates are very low at this time.  Short-term CDs may be the best option so we can move money quickly when interest rates recover. 

Foundation:  More research needs to be done regarding setting up a foundation.  Ideas were discussed; Long Grove Open Lands, preserving open lands/conservation, the purpose of the foundation.  Kupferschmid will meet with Tinucci to discuss further.

Recreation Programs – Young

Young reported the school district will not allow rentals of indoor gym space or outdoor playing fields for spring programs.  A decision has not been made yet regarding summer programs.  Using Lemmon-Hill ball fields might be an option for sports programs for spring/summer.   Virtual programs are being offered although registrations are low.

Legal/Insurance – Tinucci

No updates.

Teasel/Communications – Healy

Teasel:  The Village of Long Grove approved a $10,000 grant to the Park District for 2021 teasel control.  State and county roads will be the main focus, Village road rights of way are secondary.   Healy signed and submitted the Tallgrass proposals for 2021 teasel control, Reed-Turner Woodland invasive control, 83/Gilmer cattail control and Longview Meadow invasive control.

Communications:  Articles were submitted to the January/Feburary enewsletter; “Park District Offers Virtual Senior Programs'', “Village Awards $10,000 Grant to the Park District for Teasel Control'' and “This Spring, Eliminate Teasel on Your Property”.  Also, “Virtual Nature Programs for Kids'' for the March issue of Long Grove Living and The Bridge.

Parklands Property Management – Healy/Tinucci

Tallgrass started the cleanup at Buffalo Creek Park on the east border and Walnut Grove in late January.   They removed buckthorn, honeysuckle and other small weedy trees.  They will start work early February in the sedge meadow.  Burns are scheduled for early spring.

The dam and lake levels at Longview Meadow are being closely watched.  The leveler will probably need to be replaced.

Strategy/Technology Support – Southwell

Re-branding of the LGPD logo with an oak theme, oak leaf and acorns, was discussed.  Three examples of logos with these elements were presented.  Ideas/input were shared and support was given to move forward.  Southwell will make requested changes and will send to board members before the next board meeting to make a final decision.   When the logo is finalized, the website redevelopment will proceed with the new theme.

President’s Report – Tinucci

Fundraising:  An analysis of the 2020 fundraising results was provided; $9,740 was received, $9,161 net after printing and postage expenses. 

Eagle Scout Projects:  Tinucci and Skillicorn met with the Eagle Scout candidate at Reed-Turner Woodland to view the boardwalk and also met with him at  Buffalo Creek Park to view the benches.  The Eagle Scout will replace sections of the boardwalk at RTW when the weather permits.  There is another Eagle Scout inquiring about possible projects.  He may work on the benches at BCP but a final decision has not been made.

Route 22 Property Sale:  LGPD has not has not received payment from IDOT for the 0.6 acres that are under contract to IDOT for the Route 22 widening.  This contract and all associated documents were signed and delivered to IDOT over 18 months ago.  Tinucci has been in contact with IDOT and the new interim Village Manager regarding coming to an agreement on the Route 22 scenic easements. These easement agreements must be completed for the entire Route 22 corridor, not just our small piece of land, before we can receive our payment.

Moved to Closed Session

Petersdorf made a motion to move to closed session. Healy seconded the motion. The meeting was moved to a closed session at 8:07 p.m.

Return to Open Session

Southwell made a motion to move to open session. Petersdorff seconded the motion. The meeting was moved to an open session at 8:24 p.m.

Adjournment of Meeting

Healy made a motion to adjourn the meeting. Skillicorn seconded the motion. The meeting was adjourned at 8:25 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

February 8, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:32 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Skillicorn, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

January 2021 minutes were reviewed.  Healy made a motion to approve the minutes as submitted.  Southwell seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-abstain, Southwell-aye, Tinucci-aye.  The January 2021 minutes were approved; 5 ayes, 1 abstain.

Financial Report – Tinucci

The financial reports for January 2021 were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Skillicorn-abstain, Southwell-aye, Tinucci-aye.  The financial reports for January 2021 as presented were accepted; 5 ayes, 1 abstain.

Recognition of Board Vacancy - Tinucci

Bill Kenyon has moved out of Long Grove and as such is no longer eligible to be a board member.  The Board declared his seat to be vacant.

Appointment of New Commissioner – Tinucci

Roy Skillicorn has been appointed to the vacancy on the board that was created by Bill Kenyon’s departure.  His term expires in 2023.

FOIA – Tinucci

No FOIA requests were received in January.  

Banking/UBS – Petersdorff

One CD at UBS matured January 22^nd.  The funds were deposited into a money market account.

Investments/Foundation - Kupferschmid

Investments:  Kupferschmid reported looking into other options for investments as interest rates are very low at this time.  Short-term CDs may be the best option so we can move money quickly when interest rates recover. 

Foundation:  More research needs to be done regarding setting up a foundation.  Ideas were discussed; Long Grove Open Lands, preserving open lands/conservation, the purpose of the foundation.  Kupferschmid will meet with Tinucci to discuss further.

Recreation Programs – Young

Young reported the school district will not allow rentals of indoor gym space or outdoor playing fields for spring programs.  A decision has not been made yet regarding summer programs.  Using Lemmon-Hill ball fields might be an option for sports programs for spring/summer.   Virtual programs are being offered although registrations are low.

Legal/Insurance – Tinucci

No updates.

Teasel/Communications – Healy

Teasel:  The Village of Long Grove approved a $10,000 grant to the Park District for 2021 teasel control.  State and county roads will be the main focus, Village road rights of way are secondary.   Healy signed and submitted the Tallgrass proposals for 2021 teasel control, Reed-Turner Woodland invasive control, 83/Gilmer cattail control and Longview Meadow invasive control.

Communications:  Articles were submitted to the January/Feburary enewsletter; “Park District Offers Virtual Senior Programs'', “Village Awards $10,000 Grant to the Park District for Teasel Control'' and “This Spring, Eliminate Teasel on Your Property”.  Also, “Virtual Nature Programs for Kids'' for the March issue of Long Grove Living and The Bridge.

Parklands Property Management – Healy/Tinucci

Tallgrass started the cleanup at Buffalo Creek Park on the east border and Walnut Grove in late January.   They removed buckthorn, honeysuckle and other small weedy trees.  They will start work early February in the sedge meadow.  Burns are scheduled for early spring.

The dam and lake levels at Longview Meadow are being closely watched.  The leveler will probably need to be replaced.

Strategy/Technology Support – Southwell

Re-branding of the LGPD logo with an oak theme, oak leaf and acorns, was discussed.  Three examples of logos with these elements were presented.  Ideas/input were shared and support was given to move forward.  Southwell will make requested changes and will send to board members before the next board meeting to make a final decision.   When the logo is finalized, the website redevelopment will proceed with the new theme.

President’s Report – Tinucci

Fundraising:  An analysis of the 2020 fundraising results was provided; $9,740 was received, $9,161 net after printing and postage expenses. 

Eagle Scout Projects:  Tinucci and Skillicorn met with the Eagle Scout candidate at Reed-Turner Woodland to view the boardwalk and also met with him at  Buffalo Creek Park to view the benches.  The Eagle Scout will replace sections of the boardwalk at RTW when the weather permits.  There is another Eagle Scout inquiring about possible projects.  He may work on the benches at BCP but a final decision has not been made.

Route 22 Property Sale:  LGPD has not has not received payment from IDOT for the 0.6 acres that are under contract to IDOT for the Route 22 widening.  This contract and all associated documents were signed and delivered to IDOT over 18 months ago.  Tinucci has been in contact with IDOT and the new interim Village Manager regarding coming to an agreement on the Route 22 scenic easements. These easement agreements must be completed for the entire Route 22 corridor, not just our small piece of land, before we can receive our payment.

Moved to Closed Session

Petersdorf made a motion to move to closed session. Healy seconded the motion. The meeting was moved to a closed session at 8:07 p.m.

Return to Open Session

Southwell made a motion to move to open session. Petersdorff seconded the motion. The meeting was moved to an open session at 8:24 p.m.

Adjournment of Meeting

Healy made a motion to adjourn the meeting. Skillicorn seconded the motion. The meeting was adjourned at 8:25 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

January 11, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:32 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

December minutes were reviewed.  Petersdorff made a motion to approve the minutes as submitted.  Kupferschmid seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-abstain, Tinucci-aye.  The December 2020 minutes were approved; 4 ayes, 1 abstain.

Financial Report – Tinucci

The financial reports for December were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for December 2020 as presented were accepted unanimously.

Budget/FOIA – Tinucci

No FOIA requests were received in December.

Banking/UBS – Petersdorff

Two CDs at UBS are coming due, one in January and one in April.

Investments/Foundation – Kupferschmid

Investments:

Kupferschmid reported looking into different options for investments, checking rates at credit unions, banks, Fidelity CDs, etc. 

Foundation:

Kupferschmid has been researching setting up a foundation.  There is a lot of information to look at.  More details will be provided at a later date.

Recreation Programs – Young

The winter program guide was posted. There are virtual programs being offered and in-person programs will start up once the restrictions are lifted. 

Legal/Insurance – Tinucci

Insurance:

IPARKS sent a notice regarding coverage changes that will go into effect in 2021.  Tinucci will review in greater detail.

Legal:

No report.

Teasel – Healy

Tallgrass submitted a proposal for 2021 invasive control for teasel on state, county and village road rights-of-way, invasives at Reed-Turner Woodland and invasives at Longview Meadow.

An application was submitted to the Village of Long Grove requesting a $10,000 grant for teasel control.

Communications – Healy

Articles were submitted for the February Long Grove Living magazine; “Feed the Birds This Winter” and “Garden Club’s Smores & More Outing.”

Buffalo Creek Park Ecological Maintenance – Healy

Tallgrass will begin cleanup work at the east border of Buffalo Creek Park in the next week.  Invasive trees and shrubs will be removed.  A burn will be scheduled in the spring.

Southwell requested Healy get a quote from Tallgrass to treat the cattails along Route 83 and Gilmer Road.

Parklands Property Management – Tinucci

Longview Meadow Invasives:

Tinucci met with Tallgrass to survey LVM for ongoing maintenance.  They will give recommendations on what work needs to be done that would fit into the budget and with priorities set by the Park District.

TInucci received an email from a resident next to LVM stating the lake is getting bigger/higher, possibly the leveler is not working properly.  Tinucci went to LVM and noted the lake is right at the top of the dam and that there was a huge pile of logs and sticks in front of the dam that was placed by beavers.  Southwell will go to LVM to inspect.  The leveler will most likely need to be replaced.

Strategy/Technology Support – Southwell

Southwell worked on the new log/graphic with the website designer online.  More info will be sent out in the next few weeks.

President’s Report – Tinucci

Turner Home Site:

A quote from Tallgrass was received for planting a Mesic Savanna at the site of the former Turner home, garage, greenhouse and back lawn.  A detailed list was provided of specific grasses, sedges and forbs that would be planted.  The quote also includes herbiciding the existing turf grass at the site prior to seeding the new Savanna.

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting.  Healy seconded the motion. The meeting was adjourned at 7:28 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

January 11, 2021

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:32 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

December minutes were reviewed.  Petersdorff made a motion to approve the minutes as submitted.  Kupferschmid seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-abstain, Tinucci-aye.  The December 2020 minutes were approved; 4 ayes, 1 abstain.

Financial Report – Tinucci

The financial reports for December were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for December 2020 as presented were accepted unanimously.

Budget/FOIA – Tinucci

No FOIA requests were received in December.

Banking/UBS – Petersdorff

Two CDs at UBS are coming due, one in January and one in April.

Investments/Foundation – Kupferschmid

Investments:

Kupferschmid reported looking into different options for investments, checking rates at credit unions, banks, Fidelity CDs, etc. 

Foundation:

Kupferschmid has been researching setting up a foundation.  There is a lot of information to look at.  More details will be provided at a later date.

Recreation Programs – Young

The winter program guide was posted. There are virtual programs being offered and in-person programs will start up once the restrictions are lifted. 

Legal/Insurance – Tinucci

Insurance:

IPARKS sent a notice regarding coverage changes that will go into effect in 2021.  Tinucci will review in greater detail.

Legal:

No report.

Teasel – Healy

Tallgrass submitted a proposal for 2021 invasive control for teasel on state, county and village road rights-of-way, invasives at Reed-Turner Woodland and invasives at Longview Meadow.

An application was submitted to the Village of Long Grove requesting a $10,000 grant for teasel control.

Communications – Healy

Articles were submitted for the February Long Grove Living magazine; “Feed the Birds This Winter” and “Garden Club’s Smores & More Outing.”

Buffalo Creek Park Ecological Maintenance – Healy

Tallgrass will begin cleanup work at the east border of Buffalo Creek Park in the next week.  Invasive trees and shrubs will be removed.  A burn will be scheduled in the spring.

Southwell requested Healy get a quote from Tallgrass to treat the cattails along Route 83 and Gilmer Road.

Parklands Property Management – Tinucci

Longview Meadow Invasives:

Tinucci met with Tallgrass to survey LVM for ongoing maintenance.  They will give recommendations on what work needs to be done that would fit into the budget and with priorities set by the Park District.

TInucci received an email from a resident next to LVM stating the lake is getting bigger/higher, possibly the leveler is not working properly.  Tinucci went to LVM and noted the lake is right at the top of the dam and that there was a huge pile of logs and sticks in front of the dam that was placed by beavers.  Southwell will go to LVM to inspect.  The leveler will most likely need to be replaced.

Strategy/Technology Support – Southwell

Southwell worked on the new log/graphic with the website designer online.  More info will be sent out in the next few weeks.

President’s Report – Tinucci

Turner Home Site:

A quote from Tallgrass was received for planting a Mesic Savanna at the site of the former Turner home, garage, greenhouse and back lawn.  A detailed list was provided of specific grasses, sedges and forbs that would be planted.  The quote also includes herbiciding the existing turf grass at the site prior to seeding the new Savanna.

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting.  Healy seconded the motion. The meeting was adjourned at 7:28 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

December 14, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:35 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Tinucci

Commissioners Absent

Kenyon, Southwell

Stewards & Staff Present

Young

Meeting Minutes Review

November minutes were reviewed.  Petersdorff made a motion to approve the minutes as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye,  Tinucci-aye.  The November 2020 minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for November were reviewed at the meeting.  Petersdorff made a motion to accept the financial reports as submitted.  Kupferschmid seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Tinucci-aye.  The financial reports for November 2020 as presented were accepted unanimously.

Budget/FOIA – Tinucci

No FOIA requests were received in November.

Banking/UBS – Petersdorff

The FY20 Illinois Annual Financial Report was submitted for review.  Petersdorff made a motion to approve the report as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Tinucci-aye.  The FY 2020 Annual Financial Report as presented was approved unanimously.  Petersdorff will meet with Young to have a form notarized and sent to the accounting firm.

Recreation Programs – Young

No update from District 96 regarding when rentals will be allowed for indoor programs.  Due to the current CV19 restrictions, only virtual programs will be offered for the time being. 

Legal/Insurance – Tinucci

A refund check of $1099 was received from IPARKS due to the Turner house, apartment, garage and greenhouse being removed from the insurance policy.

A renewal application was sent to IPARKS for 2021.  A quote will be provided by IPARKS.

Teasel Project – Healy

Healy will be contacting Tallgrass for proposals to treat teasel on Long Grove state, county and village roads and also for treating invasives at Reed-Turner Woodland.  The Village of Long Grove will also be asked to continue to support our efforts to treat teasel in 2021.

Tallgrass is providing a proposal for cleanup and ongoing maintenance work at Longview Meadow in 2021.

Communications – Healy

Articles were submitted to Long Grove Living, Long Grove Bridge and Long Grove e-newsletter; Request for donations to Long Grove Park District, Plaque Presentation to Realty Assoc. for BCP grant and “Get Out in Nature This Long Pandemic Winter.”

BCP Ecological Maintenance – Healy

There are plans to move forward with cleanup of the borders and sedge meadow this winter.  One neighbor has requested no work be done on their property, which is immediately adjacent to one border.  We will delay work on that one border but we will proceed with the remainder of the proposed work.

RTW Trail Signs, Maps – Healy

Alastair Tutty, Eagle Scout, made additional trail signs to replace the stolen signs at RTW.

Parklands Property Management – Kenyon

No report.

Strategy/Technology Support – Southwell

No report.

President’s Report – Tinucci

RTW Work:

Tinucci reported quite a bit of work has been done at Reed-Turner Woodland this past month.  A large tree that beavers had chewed nearly in half was removed, the tree was chipped and the chips were spread on the trails.  Trees were caged along the sedge meadow and McHenry Triangle to prevent further beaver damage. Signs were placed at three areas in RTW and areas roped off to prevent visitors going off the trails into the woodland. Valencia cleaned away leaves and twigs from the nature center roof, the gutters and the perimeter of the building.

The duck blind by the lake has been vandalized with graffiti on the interior walls.  Kent and Blanca Tinucci spent quite a bit of time cleaning up the area.  Signage has been placed inside to encourage visitors to be more respectful; no littering or graffiti.

Longview Meadow/Gridley:

All dump sites at LVM have been cleaned up.  “No dumping” signs were placed at the access paths to areas that were being used as dump sites.  Two signs were also placed at Gridley because of an increase in dumping activity near the gate.

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:22 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

December 14, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.

The meeting was called to order at 6:35 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Tinucci

Commissioners Absent

Kenyon, Southwell

Stewards & Staff Present

Young

Meeting Minutes Review

November minutes were reviewed.  Petersdorff made a motion to approve the minutes as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye,  Tinucci-aye.  The November 2020 minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for November were reviewed at the meeting.  Petersdorff made a motion to accept the financial reports as submitted.  Kupferschmid seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Tinucci-aye.  The financial reports for November 2020 as presented were accepted unanimously.

Budget/FOIA – Tinucci

No FOIA requests were received in November.

Banking/UBS – Petersdorff

The FY20 Illinois Annual Financial Report was submitted for review.  Petersdorff made a motion to approve the report as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Tinucci-aye.  The FY 2020 Annual Financial Report as presented was approved unanimously.  Petersdorff will meet with Young to have a form notarized and sent to the accounting firm.

Recreation Programs – Young

No update from District 96 regarding when rentals will be allowed for indoor programs.  Due to the current CV19 restrictions, only virtual programs will be offered for the time being. 

Legal/Insurance – Tinucci

A refund check of $1099 was received from IPARKS due to the Turner house, apartment, garage and greenhouse being removed from the insurance policy.

A renewal application was sent to IPARKS for 2021.  A quote will be provided by IPARKS.

Teasel Project – Healy

Healy will be contacting Tallgrass for proposals to treat teasel on Long Grove state, county and village roads and also for treating invasives at Reed-Turner Woodland.  The Village of Long Grove will also be asked to continue to support our efforts to treat teasel in 2021.

Tallgrass is providing a proposal for cleanup and ongoing maintenance work at Longview Meadow in 2021.

Communications – Healy

Articles were submitted to Long Grove Living, Long Grove Bridge and Long Grove e-newsletter; Request for donations to Long Grove Park District, Plaque Presentation to Realty Assoc. for BCP grant and “Get Out in Nature This Long Pandemic Winter.”

BCP Ecological Maintenance – Healy

There are plans to move forward with cleanup of the borders and sedge meadow this winter.  One neighbor has requested no work be done on their property, which is immediately adjacent to one border.  We will delay work on that one border but we will proceed with the remainder of the proposed work.

RTW Trail Signs, Maps – Healy

Alastair Tutty, Eagle Scout, made additional trail signs to replace the stolen signs at RTW.

Parklands Property Management – Kenyon

No report.

Strategy/Technology Support – Southwell

No report.

President’s Report – Tinucci

RTW Work:

Tinucci reported quite a bit of work has been done at Reed-Turner Woodland this past month.  A large tree that beavers had chewed nearly in half was removed, the tree was chipped and the chips were spread on the trails.  Trees were caged along the sedge meadow and McHenry Triangle to prevent further beaver damage. Signs were placed at three areas in RTW and areas roped off to prevent visitors going off the trails into the woodland. Valencia cleaned away leaves and twigs from the nature center roof, the gutters and the perimeter of the building.

The duck blind by the lake has been vandalized with graffiti on the interior walls.  Kent and Blanca Tinucci spent quite a bit of time cleaning up the area.  Signage has been placed inside to encourage visitors to be more respectful; no littering or graffiti.

Longview Meadow/Gridley:

All dump sites at LVM have been cleaned up.  “No dumping” signs were placed at the access paths to areas that were being used as dump sites.  Two signs were also placed at Gridley because of an increase in dumping activity near the gate.

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:22 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

November 9, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:33 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Southwell, Tinucci

Commissioners Absent

Kenyon

Stewards & Staff Present

Young

Meeting Minutes Review

October minutes were reviewed.  Southwell made a motion to approve the minutes as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The October 2020 minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for October were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for October 2020 as presented were accepted unanimously.

Budget/FOIA – Tinucci

No FOIA requests were received in October.

Banking/UBS – Petersdorff

The accounting firm handling the Illinois annual financial report contacted Ptersdorff asking for additional information.  Petersdorff will follow up with Kupferschmid and Young regarding the request.

Recreation Programs – Young

Young reported a few programs are running; tennis lessons, horseback riding lessons and floor hockey.  There are 8 families signed up for the virtual Owl Prowl program on November 20^th.  District 96 is not allowing use of their indoor spaces at this time.

Legal/Insurance – Tinucci

No update.

Teasel Project – Healy

Tallgrass sprayed reed canary grass at RTW October 12^th.  They are finished with invasives treatment for the year.  Healy will get a quote from Tallgrass for treatment of invasives in 2021.

Communications – Healy

Articles were submitted to Long Grove Living magazine, including “This Holiday Season, Consider a Donation to the Long Grove Park District”.  Article submitted to the Long Grove newsletter and Daily Herald; “Long Grove Park District Offers a Virtual Owl Prowl.”

A plaque made for recognition of the Realty Associations’ grant donation will be staked at Buffalo Creek Park November 14^th.  There will be a short ceremony the same day recognizing  the Realty Associations grant.

Buffalo Creek Park Ecological Maintenance – Healy

Tallgrass provided an illustration of the areas they will be cleaning up on the borders of BCP.  Permission is needed from the property owner to the north before cleaning up any narrow areas on their side of the border.  Or, we will need to conduct a survey to determine the property line so we don’t clean past that point.  Healy has tried contacting the neighbor by phone and mail. 

RTW Trail Signs, Maps – Healy

Healy reported two trail signs that were recently installed have been vandalized.  They will be replaced by Alastair Tutty, Eagle Scout. 

Parklands Property Management – Kenyon

No update.

Strategy/Technology Support – Southwell

The website designer has sent in great options for the new logo.  Southwell suggested having a working meeting in 2 weeks to review and discuss. 

Southwell will be meeting with the website designer to go over progress of the website redevelopment.  More photos are needed as well as property information and content.

President’s Report – Tinucci

Indian Creek/McHenry Triangle Logjams:

Beavers have been very active this year.  Kent & Blanca Tinucci removed several logs, branches and sticks to create an opening in the logjam on October 22^nd.  They returned on October 24^th & October 25^th to remove more logs and branches.  Blanca Tinucci and Sarah Schultz created openings in the McHenry Triangle and RTW dams to promote water flow.  Blanca continues to cage many trees to prevent chewing.

Kinnucan Tree Company visited the site on October 26^th.  They can remove large sections of tree trunks, the beaver dam, a mud dam and two large sections of discarded boardwalk from the creek, plus several limbs on the shoreline. Estimated cost will be $1200.

RTW Tree Removal:

A neighbor next to RTW notified Tinucci of a large Cottonwood tree on RTW property that was being chewed in half by a beaver.  It will need to be removed before it can fall on the adjacent footbridge and walking path.  Kinnucan Tree Company will remove it November 12^th, chip it and deposit chips next to the parking lot.  Volunteers will spread the chips on worn portions of the walking paths.

Santa Event: 

After discussion it was decided to go ahead with the drive-thru Santa visit on December 13^th unless there are further CV19 restrictions.

Fundraising letter: 

Healy wrote a fundraising article for Long Grove Living.  This will be used for the annual donation letter that will be mailed and also sent via email blast.

Turner Home & Apartment: 

The demolition project was completed by Eagle BioMass on October 15^th.  A summary spreadsheet was sent to commissioners with a breakdown of all expenses.

Tinucci reported the ryegrass that was sowed on the topsoil is growing nicely.

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:32 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

November 9, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:33 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kupferschmid, Petersdorff, Southwell, Tinucci

Commissioners Absent

Kenyon

Stewards & Staff Present

Young

Meeting Minutes Review

October minutes were reviewed.  Southwell made a motion to approve the minutes as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The October 2020 minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for October were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for October 2020 as presented were accepted unanimously.

Budget/FOIA – Tinucci

No FOIA requests were received in October.

Banking/UBS – Petersdorff

The accounting firm handling the Illinois annual financial report contacted Ptersdorff asking for additional information.  Petersdorff will follow up with Kupferschmid and Young regarding the request.

Recreation Programs – Young

Young reported a few programs are running; tennis lessons, horseback riding lessons and floor hockey.  There are 8 families signed up for the virtual Owl Prowl program on November 20^th.  District 96 is not allowing use of their indoor spaces at this time.

Legal/Insurance – Tinucci

No update.

Teasel Project – Healy

Tallgrass sprayed reed canary grass at RTW October 12^th.  They are finished with invasives treatment for the year.  Healy will get a quote from Tallgrass for treatment of invasives in 2021.

Communications – Healy

Articles were submitted to Long Grove Living magazine, including “This Holiday Season, Consider a Donation to the Long Grove Park District”.  Article submitted to the Long Grove newsletter and Daily Herald; “Long Grove Park District Offers a Virtual Owl Prowl.”

A plaque made for recognition of the Realty Associations’ grant donation will be staked at Buffalo Creek Park November 14^th.  There will be a short ceremony the same day recognizing  the Realty Associations grant.

Buffalo Creek Park Ecological Maintenance – Healy

Tallgrass provided an illustration of the areas they will be cleaning up on the borders of BCP.  Permission is needed from the property owner to the north before cleaning up any narrow areas on their side of the border.  Or, we will need to conduct a survey to determine the property line so we don’t clean past that point.  Healy has tried contacting the neighbor by phone and mail. 

RTW Trail Signs, Maps – Healy

Healy reported two trail signs that were recently installed have been vandalized.  They will be replaced by Alastair Tutty, Eagle Scout. 

Parklands Property Management – Kenyon

No update.

Strategy/Technology Support – Southwell

The website designer has sent in great options for the new logo.  Southwell suggested having a working meeting in 2 weeks to review and discuss. 

Southwell will be meeting with the website designer to go over progress of the website redevelopment.  More photos are needed as well as property information and content.

President’s Report – Tinucci

Indian Creek/McHenry Triangle Logjams:

Beavers have been very active this year.  Kent & Blanca Tinucci removed several logs, branches and sticks to create an opening in the logjam on October 22^nd.  They returned on October 24^th & October 25^th to remove more logs and branches.  Blanca Tinucci and Sarah Schultz created openings in the McHenry Triangle and RTW dams to promote water flow.  Blanca continues to cage many trees to prevent chewing.

Kinnucan Tree Company visited the site on October 26^th.  They can remove large sections of tree trunks, the beaver dam, a mud dam and two large sections of discarded boardwalk from the creek, plus several limbs on the shoreline. Estimated cost will be $1200.

RTW Tree Removal:

A neighbor next to RTW notified Tinucci of a large Cottonwood tree on RTW property that was being chewed in half by a beaver.  It will need to be removed before it can fall on the adjacent footbridge and walking path.  Kinnucan Tree Company will remove it November 12^th, chip it and deposit chips next to the parking lot.  Volunteers will spread the chips on worn portions of the walking paths.

Santa Event: 

After discussion it was decided to go ahead with the drive-thru Santa visit on December 13^th unless there are further CV19 restrictions.

Fundraising letter: 

Healy wrote a fundraising article for Long Grove Living.  This will be used for the annual donation letter that will be mailed and also sent via email blast.

Turner Home & Apartment: 

The demolition project was completed by Eagle BioMass on October 15^th.  A summary spreadsheet was sent to commissioners with a breakdown of all expenses.

Tinucci reported the ryegrass that was sowed on the topsoil is growing nicely.

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting.  Kupferschmid seconded the motion. The meeting was adjourned at 7:32 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

October 12, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:30 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present   

Healy, Kupferschmid, Petersdorff, Southwell, Tinucci

Commissioners Absent

Kenyon

Stewards & Staff Present

Young

Election of Treasurer

Tinucci nominated Marie Kupferschmid, recently appointed Commissioner to the Park District board, for the position of Treasurer which has been vacant.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.

Meeting Minutes Review

The September minutes were reviewed at the meeting.  Southwell made a motion to approve the minutes as submitted.  Healy seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The September 2020 minutes were approved unanimously.

Financial Reports – Tinucci

The financial reports for September were reviewed at the meeting.   Southwell made a motion to accept the September financial reports as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for September as presented were accepted unanimously.

FOIA – Tinucci

No FOIA requests were received in September.

Banking/UBS – Petersdorff

No report.

Recreation Programs – Young

Young reported good turnout for outdoor programs held in August and September.   A 3-week session of soccer, t-ball and baseball begins October 10th at Lemmon-Hill ball fields.  For the virtual Reptiles & Amphibians of Lake County, there were 12 kids signed up. 

District 96 was contacted regarding use of gyms, outdoor space going forward.  As of now their policy is they are not allowing any rentals inside or outside.   Options for programs are limited for the time being.

Legal/Insurance – Tinucci

No report.

Invasives Project – Healy

Tallgrass will be coming to Reed-Turner Woodland one more time to look for Reed Canary Grass in the McHenry Triangle and thistle in the Sedge Meadow and treat.

Communications – Healy

Articles were submitted for the November issue of Long Grove Living - "New Reed-Turner Trail Map, Trail Guides and Trail Signs" and "Drive-Thru Santa."

Realty Associations BCP Plaque

Healy submitted rough artwork and logos to a plaque company for a quote.

Buffalo Creek Park – Healy

Project estimate from Tallgrass is $10,000 for removing invasive plants, shrubs and saplings in the East Sedge Meadow south of the creek and Walnut Grove north of the creek, prescribed burn and broadcast native seed after invasives have been controlled.

A letter was sent and call made to the neighbors next to BCP regarding boundary markers, surveys and possible invasive removal on the border between their property and BCP.  Project estimate from Tallgrass is $3,500.

RTW Trail Signs, Maps – Healy

The new trail map was installed on the kiosk at RTW. New trail guides have been printed and were placed at the kiosk.

Parklands Property Management – Kenyon

No report.

Strategy/Technology Support – Southwell

Southwell has been gathering content for the new re-designed website and will be working with a photographer to annotate copyright on photos that will be used.  More content and "landscape" photos are needed.

The website designer has the new logo work ready to share.  Southwell suggested a brief Zoom meeting to review.

Property Management - Southwell

There are trees and brush at Longview Meadow at the corner of Routes 83 & 22 that will need to be cleaned out before burning is done.

Southwell reported he took out about 100 yards of cattails with a brush saw in the ditch at the corner of Route 83 and Gilmer Road.

President’s Report – Tinucci

Turner Home/Apartment

Demolition began on September 30th and all structural debris has been removed.  Concrete was broken up and taken away.  The basement cavity will be filled and topped off with 4 inches of topsoil.  After the final grading, Blanca and Kent Tinucci will spread ryegrass seed and rake it into the soil.

The house, apartment, greenhouse and garage have been removed from the insurance policy.  There will be a reduction in the premium.

Indian Creek Logjam

The logjam east of Reed-Turner Woodland is causing flooding and high water levels in RTW.  It may be on private property rather than Park District land.  Tinucci has asked the Village Engineer to get involved.

LGPD Board Vacancy

There is one remaining seat on the board that needs to be filled.   Five applications were received.  Tinucci will have an update soon on who has been chosen to fill the vacancy.

Longview Meadow Dumping

There are several piles of landscape debris that have been dumped in areas of LVM along Oak Grove Drive.  Some was deposited by the Oak Hills HOA, the rest deposited by unknown sources.   A quote for $1200 was received for removal of the debris.  "No Dumping" signs will be posted at LVM.  

FY20-21 Budget

The updated draft budget was reviewed.  Southwell made a motion to accept the FY20-21 budget.  Healy seconded the motion.   A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The FY20-21 budget was unanimously accepted.

Moved to Closed Session

Southwell made a motion to move to closed session.  Kupferschmid seconded the motion. The meeting was moved to closed session at 7:34 p.m.

Return to Open Session

Southwell made a motion to move to open session. Healy seconded the motion. The meeting was moved to open session at 7:57 p.m.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting.  Petersdorff seconded the motion. The meeting was adjourned at 7:58 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

October 12, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:30 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present   

Healy, Kupferschmid, Petersdorff, Southwell, Tinucci

Commissioners Absent

Kenyon

Stewards & Staff Present

Young

Election of Treasurer

Tinucci nominated Marie Kupferschmid, recently appointed Commissioner to the Park District board, for the position of Treasurer which has been vacant.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.

Meeting Minutes Review

The September minutes were reviewed at the meeting.  Southwell made a motion to approve the minutes as submitted.  Healy seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The September 2020 minutes were approved unanimously.

Financial Reports – Tinucci

The financial reports for September were reviewed at the meeting.   Southwell made a motion to accept the September financial reports as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for September as presented were accepted unanimously.

FOIA – Tinucci

No FOIA requests were received in September.

Banking/UBS – Petersdorff

No report.

Recreation Programs – Young

Young reported good turnout for outdoor programs held in August and September.   A 3-week session of soccer, t-ball and baseball begins October 10th at Lemmon-Hill ball fields.  For the virtual Reptiles & Amphibians of Lake County, there were 12 kids signed up. 

District 96 was contacted regarding use of gyms, outdoor space going forward.  As of now their policy is they are not allowing any rentals inside or outside.   Options for programs are limited for the time being.

Legal/Insurance – Tinucci

No report.

Invasives Project – Healy

Tallgrass will be coming to Reed-Turner Woodland one more time to look for Reed Canary Grass in the McHenry Triangle and thistle in the Sedge Meadow and treat.

Communications – Healy

Articles were submitted for the November issue of Long Grove Living - "New Reed-Turner Trail Map, Trail Guides and Trail Signs" and "Drive-Thru Santa."

Realty Associations BCP Plaque

Healy submitted rough artwork and logos to a plaque company for a quote.

Buffalo Creek Park – Healy

Project estimate from Tallgrass is $10,000 for removing invasive plants, shrubs and saplings in the East Sedge Meadow south of the creek and Walnut Grove north of the creek, prescribed burn and broadcast native seed after invasives have been controlled.

A letter was sent and call made to the neighbors next to BCP regarding boundary markers, surveys and possible invasive removal on the border between their property and BCP.  Project estimate from Tallgrass is $3,500.

RTW Trail Signs, Maps – Healy

The new trail map was installed on the kiosk at RTW. New trail guides have been printed and were placed at the kiosk.

Parklands Property Management – Kenyon

No report.

Strategy/Technology Support – Southwell

Southwell has been gathering content for the new re-designed website and will be working with a photographer to annotate copyright on photos that will be used.  More content and "landscape" photos are needed.

The website designer has the new logo work ready to share.  Southwell suggested a brief Zoom meeting to review.

Property Management - Southwell

There are trees and brush at Longview Meadow at the corner of Routes 83 & 22 that will need to be cleaned out before burning is done.

Southwell reported he took out about 100 yards of cattails with a brush saw in the ditch at the corner of Route 83 and Gilmer Road.

President’s Report – Tinucci

Turner Home/Apartment

Demolition began on September 30th and all structural debris has been removed.  Concrete was broken up and taken away.  The basement cavity will be filled and topped off with 4 inches of topsoil.  After the final grading, Blanca and Kent Tinucci will spread ryegrass seed and rake it into the soil.

The house, apartment, greenhouse and garage have been removed from the insurance policy.  There will be a reduction in the premium.

Indian Creek Logjam

The logjam east of Reed-Turner Woodland is causing flooding and high water levels in RTW.  It may be on private property rather than Park District land.  Tinucci has asked the Village Engineer to get involved.

LGPD Board Vacancy

There is one remaining seat on the board that needs to be filled.   Five applications were received.  Tinucci will have an update soon on who has been chosen to fill the vacancy.

Longview Meadow Dumping

There are several piles of landscape debris that have been dumped in areas of LVM along Oak Grove Drive.  Some was deposited by the Oak Hills HOA, the rest deposited by unknown sources.   A quote for $1200 was received for removal of the debris.  "No Dumping" signs will be posted at LVM.  

FY20-21 Budget

The updated draft budget was reviewed.  Southwell made a motion to accept the FY20-21 budget.  Healy seconded the motion.   A roll call vote was taken; Healy-aye, Kupferschmid-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The FY20-21 budget was unanimously accepted.

Moved to Closed Session

Southwell made a motion to move to closed session.  Kupferschmid seconded the motion. The meeting was moved to closed session at 7:34 p.m.

Return to Open Session

Southwell made a motion to move to open session. Healy seconded the motion. The meeting was moved to open session at 7:57 p.m.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting.  Petersdorff seconded the motion. The meeting was adjourned at 7:58 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

September 14, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:35 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Petersdorff, Southwell, Tinucci

Commissioners Absent

Kenyon

Stewards & Staff Present

Young

Meeting Minutes Review

August 2020 minutes were reviewed.  Southwell made a motion to approve the minutes as submitted.  Healy seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The August 2020 minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for August 2020 were reviewed at the meeting.  Petersdorff made a motion to accept the financial reports as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for August 2020 as presented were accepted unanimously.

FOIA – Tinucci

A FOIA request was received from Better Government Association regarding payroll expenditures.  Information was provided by Tinucci.

Banking/UBS – Petersdorff

A proposal was received from the accounting firm used by the Park District to prepare the 2020 Illinois Annual Financial Reports.  Petersdorff will work with the accounting firm to prepare these reports.

Recreation Programs – Young

T-ball, baseball and soccer are running with quite a few participants.  These are running through the end of September.  Horseback riding, archery, track & field and tennis lessons are also running.   Young reported there has been little interest in the virtual programs that have been offered. 

Legal/Insurance – Tinucci

Nothing to report.

Teasel Project – Healy

Tallgrass is done with teasel work for the year.  On August 18^th they treated teasel on the west side of Krueger Road and Farmwood and rosettes at the SW corner of Kruger and Gilmer.

RTW Invasives Control – Healy

Tallgrass treated invasives in the McHenry Triangle at Reed-Turner Woodland and handwicked Reed Canary Grass in the Sedge Meadow on September 2^nd.  The RTW stewards had provided a very helpful map of where they had seen some of the invasives.

Communications – Healy

Articles were submitted to the Long Grove Living October issue and Long Grove Bridge newsletter; “Amazing Wildlife at Buffalo Creek Forest Preserve” and “Protecting the Ecosystems of Reed-Turner“.

Buffalo Creek Park – Healy

Healy met with Tallgrass on September 10^th at BCP to look at invasive trees and shrubs that need to be removed and what should stay.  They also looked at what invasive plants, shrubs and saplings that need to be removed from the Sedge Meadow south of the creek.  Tallgrass provided quotes for all work that needs to be done.  Pictures were provided for board members to review.  The boundaries of BCP need to be verified via survey or iron pipe location before any work is started.

RTW Trail Signs, Maps – Healy

Eagle Scout Alastair has completed the trail signs and installed them at RTW.  Healy and Tinucci noted they have received positive feedback from people walking the trails.

College student Will provided the final art for the kiosk map.  Healy brought it to a sign company to be produced.  It should be installed in the next week.  New trail maps with matching color coded trails will also be printed.

Parklands Property Management – Kenyon

Tinucci gave Kenyon’s report.  The roof and steps of the gazebo in Buffalo Creek Park were replaced at the beginning of September.  

The benches at BCP were recently power washed.  There are some timbers with holes that need to be repaired or replaced and stained.  This would be a good Eagle Scout or volunteer project.

Southwell suggested replacing the boards with Trex.  A quote for Trex will need to be obtained and then a decision will be made. 

Strategy/Technology Support – Southwell

The website designer will be ready to start adding content in the next few weeks.  Southwell requested content be sent to him.  The new logo design is still being worked on.  Tinucci requested an update on the website redevelopment schedule.

President’s Report – Tinucci

Turner Home and Apartment:

After the estate sale, the house was emptied of all remaining items.  Tinucci met with the demolition contractor on September 2^nd to review plans and tasks that need to be completed prior to the demo.  The infrastructure sale was held September 10-13.  Proceeds from this sale will be dedicated to RTW preservation and maintenance.

The asbestos inspection was completed on September 8^th and the report was received September 14^th.   The inspection found quite a lot of asbestos, some hidden, in the linoleum, duct work, around windows, etc.  This asbestos must be remediated before the demo can take place.  Cost will be approximately $14,000 for remediation and disposal plus an additional $1,500 for the mandatory “On-Site Representative/Competent Person” to watch for any additional hidden asbestos during the demolition.

Budget:

The updated draft of the FY20-21 budget was reviewed and discussed.  Changes will be made and actual income/expenses for the just-completed fiscal year will be added.  The updated budget will be sent out for review prior to the next board meeting.  A vote will be taken at the October meeting.

Route 22 Widening Project:

IDOT is still waiting for a scenic corridor easement Release and Consent agreement from the Village of Long Grove.  Payment to the Park District for land being purchased for the roadway is being held up until this is received.  Tinucci forwarded details to the LG Village Manager requesting that this be taken care of as soon as possible. 

Longview Meadow Bridge Repairs:

Due to excess flooding and loss of stream bank shoreline, the northern footing of the bridge was undermined.  Work was done to shore up the eroded bank with large rocks.  Jay Randolph, LGPD volunteer, procured materials and supervised the crew doing the work over Labor Day weekend.  Cost of repairs was approximately $5,000.

Port Clinton Property Drainage:

Cattails were removed from a 100-foot deep strip of LGDP property east of Port Clinton Road.  The cattails and sediment deposits were preventing a wetland west of Port Clinton Road from draining properly.  The Village of Long Grove and ComEd own properties on either side of the LGPD property and they also need to clean out their culverts, ROW and cattails. Tinucci reported after a 3-inch rainfall he visited the property on September 9^th and water was flowing freely across the newly-opened area.  Photos and a video were provided.

Santa Event:

Due to the COVID-19 virus, the annual indoor Santa Event scheduled for December 13^th should be reconsidered this year.  Tinucci suggested a “Drive-Up Santa Visit” in the parking lot of RTW.  Guests would drive in and stay in their cars. Santa would stand outside the car, at a proper distance, and hear the child’s Christmas list and then give each child a prepackaged craft project to take home.  Santa needs to be consulted to see if he would be willing to participate in this outdoor event..

Board Openings:

An article was submitted for the Long Grove newsletter asking interested residents to apply for two openings on the LGPD board.  Three people have expressed interest and two applications have been received.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting. Healy seconded the motion. The meeting was adjourned at 8:10 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

September 14, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:35 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Petersdorff, Southwell, Tinucci

Commissioners Absent

Kenyon

Stewards & Staff Present

Young

Meeting Minutes Review

August 2020 minutes were reviewed.  Southwell made a motion to approve the minutes as submitted.  Healy seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The August 2020 minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for August 2020 were reviewed at the meeting.  Petersdorff made a motion to accept the financial reports as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for August 2020 as presented were accepted unanimously.

FOIA – Tinucci

A FOIA request was received from Better Government Association regarding payroll expenditures.  Information was provided by Tinucci.

Banking/UBS – Petersdorff

A proposal was received from the accounting firm used by the Park District to prepare the 2020 Illinois Annual Financial Reports.  Petersdorff will work with the accounting firm to prepare these reports.

Recreation Programs – Young

T-ball, baseball and soccer are running with quite a few participants.  These are running through the end of September.  Horseback riding, archery, track & field and tennis lessons are also running.   Young reported there has been little interest in the virtual programs that have been offered. 

Legal/Insurance – Tinucci

Nothing to report.

Teasel Project – Healy

Tallgrass is done with teasel work for the year.  On August 18^th they treated teasel on the west side of Krueger Road and Farmwood and rosettes at the SW corner of Kruger and Gilmer.

RTW Invasives Control – Healy

Tallgrass treated invasives in the McHenry Triangle at Reed-Turner Woodland and handwicked Reed Canary Grass in the Sedge Meadow on September 2^nd.  The RTW stewards had provided a very helpful map of where they had seen some of the invasives.

Communications – Healy

Articles were submitted to the Long Grove Living October issue and Long Grove Bridge newsletter; “Amazing Wildlife at Buffalo Creek Forest Preserve” and “Protecting the Ecosystems of Reed-Turner“.

Buffalo Creek Park – Healy

Healy met with Tallgrass on September 10^th at BCP to look at invasive trees and shrubs that need to be removed and what should stay.  They also looked at what invasive plants, shrubs and saplings that need to be removed from the Sedge Meadow south of the creek.  Tallgrass provided quotes for all work that needs to be done.  Pictures were provided for board members to review.  The boundaries of BCP need to be verified via survey or iron pipe location before any work is started.

RTW Trail Signs, Maps – Healy

Eagle Scout Alastair has completed the trail signs and installed them at RTW.  Healy and Tinucci noted they have received positive feedback from people walking the trails.

College student Will provided the final art for the kiosk map.  Healy brought it to a sign company to be produced.  It should be installed in the next week.  New trail maps with matching color coded trails will also be printed.

Parklands Property Management – Kenyon

Tinucci gave Kenyon’s report.  The roof and steps of the gazebo in Buffalo Creek Park were replaced at the beginning of September.  

The benches at BCP were recently power washed.  There are some timbers with holes that need to be repaired or replaced and stained.  This would be a good Eagle Scout or volunteer project.

Southwell suggested replacing the boards with Trex.  A quote for Trex will need to be obtained and then a decision will be made. 

Strategy/Technology Support – Southwell

The website designer will be ready to start adding content in the next few weeks.  Southwell requested content be sent to him.  The new logo design is still being worked on.  Tinucci requested an update on the website redevelopment schedule.

President’s Report – Tinucci

Turner Home and Apartment:

After the estate sale, the house was emptied of all remaining items.  Tinucci met with the demolition contractor on September 2^nd to review plans and tasks that need to be completed prior to the demo.  The infrastructure sale was held September 10-13.  Proceeds from this sale will be dedicated to RTW preservation and maintenance.

The asbestos inspection was completed on September 8^th and the report was received September 14^th.   The inspection found quite a lot of asbestos, some hidden, in the linoleum, duct work, around windows, etc.  This asbestos must be remediated before the demo can take place.  Cost will be approximately $14,000 for remediation and disposal plus an additional $1,500 for the mandatory “On-Site Representative/Competent Person” to watch for any additional hidden asbestos during the demolition.

Budget:

The updated draft of the FY20-21 budget was reviewed and discussed.  Changes will be made and actual income/expenses for the just-completed fiscal year will be added.  The updated budget will be sent out for review prior to the next board meeting.  A vote will be taken at the October meeting.

Route 22 Widening Project:

IDOT is still waiting for a scenic corridor easement Release and Consent agreement from the Village of Long Grove.  Payment to the Park District for land being purchased for the roadway is being held up until this is received.  Tinucci forwarded details to the LG Village Manager requesting that this be taken care of as soon as possible. 

Longview Meadow Bridge Repairs:

Due to excess flooding and loss of stream bank shoreline, the northern footing of the bridge was undermined.  Work was done to shore up the eroded bank with large rocks.  Jay Randolph, LGPD volunteer, procured materials and supervised the crew doing the work over Labor Day weekend.  Cost of repairs was approximately $5,000.

Port Clinton Property Drainage:

Cattails were removed from a 100-foot deep strip of LGDP property east of Port Clinton Road.  The cattails and sediment deposits were preventing a wetland west of Port Clinton Road from draining properly.  The Village of Long Grove and ComEd own properties on either side of the LGPD property and they also need to clean out their culverts, ROW and cattails. Tinucci reported after a 3-inch rainfall he visited the property on September 9^th and water was flowing freely across the newly-opened area.  Photos and a video were provided.

Santa Event:

Due to the COVID-19 virus, the annual indoor Santa Event scheduled for December 13^th should be reconsidered this year.  Tinucci suggested a “Drive-Up Santa Visit” in the parking lot of RTW.  Guests would drive in and stay in their cars. Santa would stand outside the car, at a proper distance, and hear the child’s Christmas list and then give each child a prepackaged craft project to take home.  Santa needs to be consulted to see if he would be willing to participate in this outdoor event..

Board Openings:

An article was submitted for the Long Grove newsletter asking interested residents to apply for two openings on the LGPD board.  Three people have expressed interest and two applications have been received.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting. Healy seconded the motion. The meeting was adjourned at 8:10 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

August 10, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:33 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kenyon (joined meeting at 6:43), Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

July minutes were reviewed.  Petersdorff made a motion to approve the minutes as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Kenyon-aye, Southwell-aye, Tinucci-aye.  The July minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for July were reviewed at the meeting.  Healy made a motion to accept the financial reports as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Kenyon-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for July as presented were accepted unanimously.

Budget/FOIA – Tinucci

FOIA:  No FOIA requests have been received.

Budget:  The updated draft budget was sent to board members prior to the meeting.  Tinucci recommended delaying final approval until the September meeting to allow time for additional revenue/expense info to become available for the upcoming fiscal year.

Banking/UBS – Petersdorff

Two small CDS at UBS matured in August.  These were combined into one CD and renewed, maturing in 2023.

Recreation Programs – Young

Young reported that District 96 will be holding classes online until October so no after-school programs will be able to run.  No rentals of the gym are allowed either.  The district will review this later in September.  Late summer/fall programs are being offered outdoors or virtually for now; t-ball, baseball, soccer, Taekwondo, etc.  The t-ball, baseball and soccer classes that were offered in July/August ran with a max # of 8 in each class.

Legal/Insurance – Tinucci

No updates.

Teasel Project – Healy

Tallgrass is done with teasel control for the year.  They treated some missed teasel on the west side of Route 83 between Routes 22 and 45. 

Healy contacted the Vernon Hills Village Manager asking if they could treat a large area of teasel on the east side of Route 83 between Westmoreland and Route 45. He will get a quote and discuss at their board meeting.

Healy wrote a letter to Long Grove HOA presidents to consider treating teasel on their property.  The Long Grove Village emailed it to the HOA presidents on July 29^th.

RTW Invasive Control - Healy

Tallgrass will be coming to Reed-Turner Woodland the first or second week of August to treat summer invasives.

Communications – Healy

An article was submitted to Long Grove Living for the September issue; “Further Enhancements to Buffalo Creek Park.”

BCP Garden – Healy

Healy met with Tallgrass at Buffalo Creek Park to get quotes for work that needs to be done including removing invasive plants, shrubs and saplings from the Sedge Meadow south of the creek, removing invasive trees and shrubs on the east and west borders, restoring the entry gardens to native plants only and annual stewardship of BCP.  The quotes were reviewed and discussed.

RTW Trail Signs, Maps – Healy

Will, the college student working on the kiosk map, will remove the logo and then provide final art for the sign production company.

Alastair, the Eagle Scout, purchased paint and poles for the trail signs.  The signs will be sealed and installed.  Healy will supervise where the signs are to be placed.

Parklands Property Management – Kenyon

No updates.

Strategy/Technology Support – Southwell

There are many proposals/concepts for the new logo for the Park District.  These will be submitted and reviewed by the board members.

President’s Report – Tinucci

RTW Parking Lot improvements:  The design and engineering are nearly complete.  The State of Illinois will not make grant money available until they issue bonds and the State has not set rules and procedures for disbursing the grant money.  So, it is increasingly doubtful that this project will be completed this year.  TInucci is in contact with State Senator Dan McConchie’s office for updates.

Turner Home/Apartment:  Approximately 50 boxes of books and Park District files were removed from the basement of the Turner home and brought over to RTWNC.  Tinucci has been in contact with the estate sale company to sell certain valuable items of infrastructure at the estate sale.  Tinucci negotiated a reduced sales commission for the infrastructure sale.  A revised contract will be sent.

The demo permit was reduced to 60 days by the Village Board.  Normal waiting period is 120 days.  Demo of the house can begin after September 14th.

Mitigation Land: Blanca Tinucci devoted two weeks to treating teasel rosettes and cutting/bagging teasel seed heads after the area was high-mowed.  Tinucci observed that the recent mowing chopped several hundred native flowering plants but did not chop the teasel stalks.  He recommended that we do not mow next year so we can spare the native flowers.   Instead, volunteers can spot treat teasel rosettes in the spring.  Southwell felt that mowing is important to control invasives.  One possible compromise is selective mowing of certain specific areas and no mowing of other areas.  A decision was deferred until next year. 

Moved to Closed Session

Healy made a motion to move to a closed session. Petersdorff seconded the motion. The meeting was moved to a closed session at 7:32 p.m.  A roll call vote was taken; Healy-aye, Kenyon-aye,

Petersdorff-aye, Southwell-aye, Tinucci-aye.

Return to Open Session

Petersdorff made a motion to move to open session.  Southwell seconded the motion. The meeting was moved to open session at 8:14 p.m.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting. Petersdorff seconded the motion. The meeting was adjourned at 8:15 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

August 10, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:33 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kenyon (joined meeting at 6:43), Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

July minutes were reviewed.  Petersdorff made a motion to approve the minutes as submitted.  Healy seconded the motion.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Kenyon-aye, Southwell-aye, Tinucci-aye.  The July minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for July were reviewed at the meeting.  Healy made a motion to accept the financial reports as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Kenyon-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for July as presented were accepted unanimously.

Budget/FOIA – Tinucci

FOIA:  No FOIA requests have been received.

Budget:  The updated draft budget was sent to board members prior to the meeting.  Tinucci recommended delaying final approval until the September meeting to allow time for additional revenue/expense info to become available for the upcoming fiscal year.

Banking/UBS – Petersdorff

Two small CDS at UBS matured in August.  These were combined into one CD and renewed, maturing in 2023.

Recreation Programs – Young

Young reported that District 96 will be holding classes online until October so no after-school programs will be able to run.  No rentals of the gym are allowed either.  The district will review this later in September.  Late summer/fall programs are being offered outdoors or virtually for now; t-ball, baseball, soccer, Taekwondo, etc.  The t-ball, baseball and soccer classes that were offered in July/August ran with a max # of 8 in each class.

Legal/Insurance – Tinucci

No updates.

Teasel Project – Healy

Tallgrass is done with teasel control for the year.  They treated some missed teasel on the west side of Route 83 between Routes 22 and 45. 

Healy contacted the Vernon Hills Village Manager asking if they could treat a large area of teasel on the east side of Route 83 between Westmoreland and Route 45. He will get a quote and discuss at their board meeting.

Healy wrote a letter to Long Grove HOA presidents to consider treating teasel on their property.  The Long Grove Village emailed it to the HOA presidents on July 29^th.

RTW Invasive Control - Healy

Tallgrass will be coming to Reed-Turner Woodland the first or second week of August to treat summer invasives.

Communications – Healy

An article was submitted to Long Grove Living for the September issue; “Further Enhancements to Buffalo Creek Park.”

BCP Garden – Healy

Healy met with Tallgrass at Buffalo Creek Park to get quotes for work that needs to be done including removing invasive plants, shrubs and saplings from the Sedge Meadow south of the creek, removing invasive trees and shrubs on the east and west borders, restoring the entry gardens to native plants only and annual stewardship of BCP.  The quotes were reviewed and discussed.

RTW Trail Signs, Maps – Healy

Will, the college student working on the kiosk map, will remove the logo and then provide final art for the sign production company.

Alastair, the Eagle Scout, purchased paint and poles for the trail signs.  The signs will be sealed and installed.  Healy will supervise where the signs are to be placed.

Parklands Property Management – Kenyon

No updates.

Strategy/Technology Support – Southwell

There are many proposals/concepts for the new logo for the Park District.  These will be submitted and reviewed by the board members.

President’s Report – Tinucci

RTW Parking Lot improvements:  The design and engineering are nearly complete.  The State of Illinois will not make grant money available until they issue bonds and the State has not set rules and procedures for disbursing the grant money.  So, it is increasingly doubtful that this project will be completed this year.  TInucci is in contact with State Senator Dan McConchie’s office for updates.

Turner Home/Apartment:  Approximately 50 boxes of books and Park District files were removed from the basement of the Turner home and brought over to RTWNC.  Tinucci has been in contact with the estate sale company to sell certain valuable items of infrastructure at the estate sale.  Tinucci negotiated a reduced sales commission for the infrastructure sale.  A revised contract will be sent.

The demo permit was reduced to 60 days by the Village Board.  Normal waiting period is 120 days.  Demo of the house can begin after September 14th.

Mitigation Land: Blanca Tinucci devoted two weeks to treating teasel rosettes and cutting/bagging teasel seed heads after the area was high-mowed.  Tinucci observed that the recent mowing chopped several hundred native flowering plants but did not chop the teasel stalks.  He recommended that we do not mow next year so we can spare the native flowers.   Instead, volunteers can spot treat teasel rosettes in the spring.  Southwell felt that mowing is important to control invasives.  One possible compromise is selective mowing of certain specific areas and no mowing of other areas.  A decision was deferred until next year. 

Moved to Closed Session

Healy made a motion to move to a closed session. Petersdorff seconded the motion. The meeting was moved to a closed session at 7:32 p.m.  A roll call vote was taken; Healy-aye, Kenyon-aye,

Petersdorff-aye, Southwell-aye, Tinucci-aye.

Return to Open Session

Petersdorff made a motion to move to open session.  Southwell seconded the motion. The meeting was moved to open session at 8:14 p.m.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting. Petersdorff seconded the motion. The meeting was adjourned at 8:15 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

July 13, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:32 p.m. 

Members of the Public Present

Marie Kupferschmid

Roll Call

Commissioners Present  

Healy, Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

June minutes were reviewed.  Southwell made a motion to approve the minutes as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The June minutes were approved unanimously.

June 15 special meeting minutes were reviewed.  Southwell made a motion to approve the special meeting minutes as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The June 15 special meeting minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for June were reviewed at the meeting.   Petersdorff made a motion to accept the June financial reports as submitted.  Southwell seconded the motion.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for June as presented were accepted unanimously.

Budget/FOIA – Tinucci

FOIA:  No FOIA requests have been received.

Budget:  A draft budget for 2020-2021 fiscal year was presented. Discussion regarding budget was held. Commissioners will review and will discuss any changes that need to be made at the next board meeting and will vote on the final draft at the next board meeting.

Banking/UBS – Petersdorff

No report.

Recreation Programs – Young

Young reported archery, t-ball, baseball and soccer outdoor programs started the previous week.  The maximum number of participants is limited to 8 with 2 coaches.

The virtual nature program “Butterfly Gardening” had 14 participants June 25^th.  The next virtual nature program is scheduled for July 28^th.   Healy reported posting information on Facebook and an article will be sent out to local newspaper/e-news.

Legal/Insurance – Tinucci

The Workers Comp policy has been renewed and it is effective until July 2021.

Teasel Project – Healy

Tallgrass has completed round 2 of treating teasel on state and county road rights-of-way. The crew foreman provided a list of areas of concern.

Healy contacted the Village Manager regarding a large infestation of teasel along the ComEd property under the high voltage wires throughout the Village.  We are asking that he reach out to ComEd to have these areas treated.

RTW Invasive Control – Healy

Tallgrass completed rounds 2 & 3 of treating invasives at Reed-Turner Woodland including poison ivy and reed canary grass.

Communications – Healy

Articles were submitted to Long Grove Living August issue “Garden Club Members Open Up Homes for a Virtual Garden Walk” and Long Grove Bridge July issue “Quarantine Drives More People to Reed-Turner Woodland”.

BCP Garden – Healy

A rough draft of a plaque to be placed at Buffalo Creek Park in recognition of the Main Street Realtors grant was submitted.  Discussion of where to place the plaque was held.

RTW Trail Signs, Maps – Healy

The Eagle Scout is cutting the trail signs now and will have another scout help with mounting the signs. The project is almost complete.

The Ball State student needs a high-res file for the LGPD logo to be used on the map but it has not been located yet.  Southwell suggested leaving that area of the map blank for the time being and once the new logo has been approved it can be added to the map.

Parklands Property Management – Kenyon

Tinucci reported for Kenyon that the gazebo, benches and arbors were power washed at Buffalo Creek Park.  There are 4 or 5 timbers that need to be replaced on various benches throughout the park and then all benches will need to be stained.

The gazebo staircase at BCP needs to be replaced along with some planks and lattice. It will need to be stained once the repairs are made.

Kenyon will contact WM Roofing to look at the gazebo. Shingles may need to be replaced. He will get a quote for this work.

Kenyon has been mowing the prairie at Reed-Turner Woodland and also blew off leaves/twigs on the roof of the main building.

Strategy/Technology Support – Southwell

The website redesign and new logo design are underway.

Southwell reported Valencia has been doing a good job of mowing at Lemmon-Hill.  High mowing was completed last weekend at the mitigation site.  Ramone will be cutting cattails along Route 83 at Lemmon-Hill in the next few weeks.  Cost will be approximately $200.

President’s Report – Tinucci

Lemmon-Hill ballfields:  The Lake County Stars have been using the ballfields for practices.  There have been some complaints from parents that there is nowhere for kids to go to the bathroom and also there are no trash cans.  Tinucci reminded LCS that they are responsible for both as per the written agreement.  A port-a-potty has been installed and trash cans have been put out.

RTW Parking Lot:  Gewalt Hamilton Engineers is finishing the final design and will supervise the work to be done.  Eight bids have been received for the parking lot project.  Maneval Construction & Paving was the lowest bidder at $57,088.  Bids ranged from $57k to just over $108k.

ComEd Lease/Gridley:

Per the terms of the parking lease with ComEd at Gridley, either party may terminate the lease with 90 days written notice.   We received a termination letter from ComEd on July 9 with an effective termination date of October 7.  ComEd offered to enter into negotiations for a commercial lease to replace the parking lease.  Negotiations will begin ASAP.

Resolution 2020-R-2

A resolution was presented to approve the use of Long Grove Park District “Land Account” funds to pay all expenses related to the demolition of a residential building and greenhouse located at 3853 Ridgewood Lane, Long Grove, IL.

After a period of discussion, a Motion to adopt Resolution #2020-R-2 was made by Healy. Petersdorff seconded the motion. A roll call vote was held:  Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.

Motion to adopt Resolution #2020-R-2 passed unanimously; 4 ayes, 0 nay, 0 abstain, 1 absent.

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting. Southwell seconded the motion. The meeting was adjourned at 7:43 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

July 13, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  Members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the meeting.  The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:32 p.m. 

Members of the Public Present

Marie Kupferschmid

Roll Call

Commissioners Present  

Healy, Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

June minutes were reviewed.  Southwell made a motion to approve the minutes as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The June minutes were approved unanimously.

June 15 special meeting minutes were reviewed.  Southwell made a motion to approve the special meeting minutes as submitted.  Petersdorff seconded the motion.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The June 15 special meeting minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for June were reviewed at the meeting.   Petersdorff made a motion to accept the June financial reports as submitted.  Southwell seconded the motion.  A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.  The financial reports for June as presented were accepted unanimously.

Budget/FOIA – Tinucci

FOIA:  No FOIA requests have been received.

Budget:  A draft budget for 2020-2021 fiscal year was presented. Discussion regarding budget was held. Commissioners will review and will discuss any changes that need to be made at the next board meeting and will vote on the final draft at the next board meeting.

Banking/UBS – Petersdorff

No report.

Recreation Programs – Young

Young reported archery, t-ball, baseball and soccer outdoor programs started the previous week.  The maximum number of participants is limited to 8 with 2 coaches.

The virtual nature program “Butterfly Gardening” had 14 participants June 25^th.  The next virtual nature program is scheduled for July 28^th.   Healy reported posting information on Facebook and an article will be sent out to local newspaper/e-news.

Legal/Insurance – Tinucci

The Workers Comp policy has been renewed and it is effective until July 2021.

Teasel Project – Healy

Tallgrass has completed round 2 of treating teasel on state and county road rights-of-way. The crew foreman provided a list of areas of concern.

Healy contacted the Village Manager regarding a large infestation of teasel along the ComEd property under the high voltage wires throughout the Village.  We are asking that he reach out to ComEd to have these areas treated.

RTW Invasive Control – Healy

Tallgrass completed rounds 2 & 3 of treating invasives at Reed-Turner Woodland including poison ivy and reed canary grass.

Communications – Healy

Articles were submitted to Long Grove Living August issue “Garden Club Members Open Up Homes for a Virtual Garden Walk” and Long Grove Bridge July issue “Quarantine Drives More People to Reed-Turner Woodland”.

BCP Garden – Healy

A rough draft of a plaque to be placed at Buffalo Creek Park in recognition of the Main Street Realtors grant was submitted.  Discussion of where to place the plaque was held.

RTW Trail Signs, Maps – Healy

The Eagle Scout is cutting the trail signs now and will have another scout help with mounting the signs. The project is almost complete.

The Ball State student needs a high-res file for the LGPD logo to be used on the map but it has not been located yet.  Southwell suggested leaving that area of the map blank for the time being and once the new logo has been approved it can be added to the map.

Parklands Property Management – Kenyon

Tinucci reported for Kenyon that the gazebo, benches and arbors were power washed at Buffalo Creek Park.  There are 4 or 5 timbers that need to be replaced on various benches throughout the park and then all benches will need to be stained.

The gazebo staircase at BCP needs to be replaced along with some planks and lattice. It will need to be stained once the repairs are made.

Kenyon will contact WM Roofing to look at the gazebo. Shingles may need to be replaced. He will get a quote for this work.

Kenyon has been mowing the prairie at Reed-Turner Woodland and also blew off leaves/twigs on the roof of the main building.

Strategy/Technology Support – Southwell

The website redesign and new logo design are underway.

Southwell reported Valencia has been doing a good job of mowing at Lemmon-Hill.  High mowing was completed last weekend at the mitigation site.  Ramone will be cutting cattails along Route 83 at Lemmon-Hill in the next few weeks.  Cost will be approximately $200.

President’s Report – Tinucci

Lemmon-Hill ballfields:  The Lake County Stars have been using the ballfields for practices.  There have been some complaints from parents that there is nowhere for kids to go to the bathroom and also there are no trash cans.  Tinucci reminded LCS that they are responsible for both as per the written agreement.  A port-a-potty has been installed and trash cans have been put out.

RTW Parking Lot:  Gewalt Hamilton Engineers is finishing the final design and will supervise the work to be done.  Eight bids have been received for the parking lot project.  Maneval Construction & Paving was the lowest bidder at $57,088.  Bids ranged from $57k to just over $108k.

ComEd Lease/Gridley:

Per the terms of the parking lease with ComEd at Gridley, either party may terminate the lease with 90 days written notice.   We received a termination letter from ComEd on July 9 with an effective termination date of October 7.  ComEd offered to enter into negotiations for a commercial lease to replace the parking lease.  Negotiations will begin ASAP.

Resolution 2020-R-2

A resolution was presented to approve the use of Long Grove Park District “Land Account” funds to pay all expenses related to the demolition of a residential building and greenhouse located at 3853 Ridgewood Lane, Long Grove, IL.

After a period of discussion, a Motion to adopt Resolution #2020-R-2 was made by Healy. Petersdorff seconded the motion. A roll call vote was held:  Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.

Motion to adopt Resolution #2020-R-2 passed unanimously; 4 ayes, 0 nay, 0 abstain, 1 absent.

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting. Southwell seconded the motion. The meeting was adjourned at 7:43 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Special Meeting Minutes

June 15, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  All  members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the Special Meeting.  The Special Meeting Agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:36 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kenyon, Petersdorff, Southwell, Tinucci.  A quorum was declared to be present.

Each commissioner introduced himself or herself.  Each commissioner confirmed that he or she was able to see and hear the proceedings, including all discussion and roll call votes.

Stewards & Staff Present

Young

This meeting was held to consider a resolution accepting a proposal and approving an agreement with Eagle BioMass, Inc. for the demolition of a residential building and greenhouse located at 3853 Ridgewood Lane, Long Grove, IL. 

Motion to adopt Resolution #2020-R-1 was made by Petersdorff.  Kenyon seconded the motion. A roll call vote was held:  Healy aye, Kenyon aye, Petersdorff aye, Southwell aye, Tinucci aye. 

Motion to adopt Resolution #2020-R-1 passed unanimously; 5 ayes, 0 nay, 0 abstain.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting. Petersdorff seconded the motion. The meeting was adjourned at 6:41 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Special Meeting Minutes

June 15, 2020

The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic.  The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials.  The regular meeting location was closed.  All  members of the Long Grove Park District Board of Commissioners participated virtually.  The meeting was recorded.   Public notice was given more than 48 hours prior to the Special Meeting.  The Special Meeting Agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.  

The meeting was called to order at 6:36 p.m. 

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kenyon, Petersdorff, Southwell, Tinucci.  A quorum was declared to be present.

Each commissioner introduced himself or herself.  Each commissioner confirmed that he or she was able to see and hear the proceedings, including all discussion and roll call votes.

Stewards & Staff Present

Young

This meeting was held to consider a resolution accepting a proposal and approving an agreement with Eagle BioMass, Inc. for the demolition of a residential building and greenhouse located at 3853 Ridgewood Lane, Long Grove, IL. 

Motion to adopt Resolution #2020-R-1 was made by Petersdorff.  Kenyon seconded the motion. A roll call vote was held:  Healy aye, Kenyon aye, Petersdorff aye, Southwell aye, Tinucci aye. 

Motion to adopt Resolution #2020-R-1 passed unanimously; 5 ayes, 0 nay, 0 abstain.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting. Petersdorff seconded the motion. The meeting was adjourned at 6:41 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

June 8, 2020

The meeting was called to order at 6:37 p.m.  Meeting was virtual, held via Zoom video teleconference, consistent with restrictions imposed by the Governor and guidance from public health officials.

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kenyon, Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

May minutes were reviewed.  Petersdorff made a motion to approve the minutes as submitted.  Healy seconded the motion. The May minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for May were reviewed at the meeting.  Petersdorff made a motion to accept the financial reports as submitted.  Healy seconded the motion.  The financial reports for May as presented were accepted unanimously.

Budget/FOIA – Tinucci

A draft budget will be presented at the July board meeting.

Documents were sent to the law firm who had sent a FOIA request in March 2020 regarding the creation of an access road/driveway at Gridley. These documents show that ComEd was notified in writing that cell companies would be using the Gridley driveway.

Banking/UBS – Petersdorff

Two CDs at UBS will come due in July.  Petersdorff will check rates before renewing.

Recreation Programs – Young

The summer program guide was posted in May. We are offering virtual and in-person programs. All virtual programs for June were canceled other than the nature programs for adults.  Registrations are very low which was not unexpected due to restrictions in place at this time.

A new waiver/release form was written by the Park District lawyer. This will be required to be signed and returned to the office to allow participation in programs offered by the Park District.

Legal/Insurance – Tinucci

No report.

Teasel/Invasives – Healy

Tallgrass did the first round of treating teasel May 29^th & May 30^th and will do a second round in June.  They will be doing work on state and county roads.  They will be tracking hours and report to Healy.  A map was provided to show where they were working.

Tallgrass treated invasives at Reed-Turner Woodland May 7^th. They will be back in June for a second round of treatment.  A map was provided to show where they were working.

Communications – Healy

Articles were submitted to Long Grove e-newsletter and Daily Herald for June; “Park District Offers Virtual Nature Talks in June”, “Landscaping for Wildlife” and “Butterfly Gardening” virtual nature talks. Articles were submitted to Long Grove Living July issue; “Quarantine Drives More People to Local Nature and Forest Preserves” and “Park District Offers Virtual Nature Talks in July & August.” 

BCP Garden – Healy

Healy reported there is poison ivy that needs to be treated along the paths at Reed-Turner Woodland.  Tallgrass quoted around $200-$300 to treat it.  Southwell reported that poison ivy and brush needs to be cleaned up at Buffalo Creek Park.  The board members agreed that Tallgrass should be contacted to have them treat the poison ivy at RTW and provide a quote for Buffalo Creek Park as soon as possible.

RTW Trail Signs, Maps – Healy

The Eagle Scout who is working on trail signs for Reed-Turner Woodland sent photos of the completed trail signs. He also walked the trails and made notes as to where the signs would be placed.

The Ball State student is making final edits to the new Reed-Turner Woodland kiosk map.

Website:

Healy uploaded hundreds of pictures to the shared drive that can be used for the redesigned website.

Parklands Property Management – Kenyon

Kenyon reported that Valencia will start mowing the grassy areas in front and behind the building at Reed-Turner Woodland and behind the Turner house.  Kenyon will mow the prairie area at RTW.

Kenyon met with a contractor at Buffalo Creek Park (BCP) to discuss power washing the gazebo, benches and arbor and will get a quote for the work that needs to be done. 

We have applied for a grant to cover most or all of the cost of washing/staining the gazebo, replacing the wood seating surfaces of the park benches and installing a new arbor at the RPC entrance.  We have passed a few hurdles in the grant process and we are hopeful that we’ll receive the grant.

The new paths at BCP sustained some damage from recent heavy rainfalls.  The contractor who laid the paths last fall replaced the washed-out gravel and groomed all of the paths at no charge.  Three culverts were added and new swales were installed at critical points to channel rainwater, to prevent future wash-outs and to keep rushing water away from the paths.  The new culvert and swale work was quoted at $5,950. 

Strategy/Technology Support – Southwell

No update regarding website redesign.  Southwell will follow up on this and on logo development.

Southwell reported Valencia had mowed and cleaned up at Lemmon Hill around the perimeter and kids have been playing ball at the baseball field.

Teasel at the mitigation site is under good control at this time.  We will plan to high-mow the site in late June.

President’s Report – Tinucci

Reed Turner Woodland parking lot grant:  State Senator McConchie’s office notified Tinucci that the Park District was awarded a grant of $62,500 for infrastructure improvements at Reed-Turner Woodland.  The grant will be used for paving and improvements to the RTW parking lot.  The Village of Long Grove received a similar grant for improvements to the Stempel parking lot.  The Park District will partner with the Village of Long Grove on these two projects so that both will enjoy economies of scale.  It is estimated that this partnership will save the Park District approximately $20,000 to $25,000 on project costs.  Tinucci met with the Village of Long Grove engineer Geoff Perry of Gewalt Hamilton Engineers on June 2^nd.  Geoff provided a detailed proposal for services including a site survey, soil borings, engineering, design, permitting, bidding, negotiation and construction management for a fee of $23,300.  The proposal from Gewalt Hamilton was reviewed with the Board.  Tinucci made a motion to accept the complete proposal provided by Gewalt Hamilton Engineers as written. Southwell seconded the motion.  A roll call vote was taken and passed unanimously; Healy-accept, Kenyon-accept, Petersdorff-accept, Southwell-accept, Tinucci-accept.

Lemmon Hill ballfields: Lake County Stars baseball team is having practice sessions with groups of 10 or fewer in attendance. Coaches are using masks and LCS is following all State and CDC guidelines.  It has not yet been decided if they will play competitive games this summer.

Former Turner home at 3853 Ridgewood Lane: Southwell presented a report of the current conditions, potential options for future use, list of required remedial work that needs to be done and a budget for the costs. Total rough estimate for restoration/remodeling would be approximately $574,000.  Tinucci and Kenyon met with three demolition companies and obtained quotes to demolish the house. These quotes were presented and were summarized in a separate report. The lowest quote was from Eagle Biomass at $38,850.  This quote from Eagle Biomass will be reduced by approximately $1,850 if they don’t  plant grass seed on the site.  Work will not be able to start until September or October as the house needs to be completely emptied and permits will need to be obtained.  Also discussed what to do with the property if the house is demolished.  Discussed restoring the land back to a natural area and creating a memorial garden/prairie on the site to honor Barbara Turner.

A special board meeting will be held via Zoom on June 15^th to review and consider a resolution to demolish the residential building and greenhouse at 3853 Old McHenry Road. 

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting. Kenyon seconded the motion. The meeting was adjourned at 8:30 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

June 8, 2020

The meeting was called to order at 6:37 p.m.  Meeting was virtual, held via Zoom video teleconference, consistent with restrictions imposed by the Governor and guidance from public health officials.

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kenyon, Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

May minutes were reviewed.  Petersdorff made a motion to approve the minutes as submitted.  Healy seconded the motion. The May minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for May were reviewed at the meeting.  Petersdorff made a motion to accept the financial reports as submitted.  Healy seconded the motion.  The financial reports for May as presented were accepted unanimously.

Budget/FOIA – Tinucci

A draft budget will be presented at the July board meeting.

Documents were sent to the law firm who had sent a FOIA request in March 2020 regarding the creation of an access road/driveway at Gridley. These documents show that ComEd was notified in writing that cell companies would be using the Gridley driveway.

Banking/UBS – Petersdorff

Two CDs at UBS will come due in July.  Petersdorff will check rates before renewing.

Recreation Programs – Young

The summer program guide was posted in May. We are offering virtual and in-person programs. All virtual programs for June were canceled other than the nature programs for adults.  Registrations are very low which was not unexpected due to restrictions in place at this time.

A new waiver/release form was written by the Park District lawyer. This will be required to be signed and returned to the office to allow participation in programs offered by the Park District.

Legal/Insurance – Tinucci

No report.

Teasel/Invasives – Healy

Tallgrass did the first round of treating teasel May 29^th & May 30^th and will do a second round in June.  They will be doing work on state and county roads.  They will be tracking hours and report to Healy.  A map was provided to show where they were working.

Tallgrass treated invasives at Reed-Turner Woodland May 7^th. They will be back in June for a second round of treatment.  A map was provided to show where they were working.

Communications – Healy

Articles were submitted to Long Grove e-newsletter and Daily Herald for June; “Park District Offers Virtual Nature Talks in June”, “Landscaping for Wildlife” and “Butterfly Gardening” virtual nature talks. Articles were submitted to Long Grove Living July issue; “Quarantine Drives More People to Local Nature and Forest Preserves” and “Park District Offers Virtual Nature Talks in July & August.” 

BCP Garden – Healy

Healy reported there is poison ivy that needs to be treated along the paths at Reed-Turner Woodland.  Tallgrass quoted around $200-$300 to treat it.  Southwell reported that poison ivy and brush needs to be cleaned up at Buffalo Creek Park.  The board members agreed that Tallgrass should be contacted to have them treat the poison ivy at RTW and provide a quote for Buffalo Creek Park as soon as possible.

RTW Trail Signs, Maps – Healy

The Eagle Scout who is working on trail signs for Reed-Turner Woodland sent photos of the completed trail signs. He also walked the trails and made notes as to where the signs would be placed.

The Ball State student is making final edits to the new Reed-Turner Woodland kiosk map.

Website:

Healy uploaded hundreds of pictures to the shared drive that can be used for the redesigned website.

Parklands Property Management – Kenyon

Kenyon reported that Valencia will start mowing the grassy areas in front and behind the building at Reed-Turner Woodland and behind the Turner house.  Kenyon will mow the prairie area at RTW.

Kenyon met with a contractor at Buffalo Creek Park (BCP) to discuss power washing the gazebo, benches and arbor and will get a quote for the work that needs to be done. 

We have applied for a grant to cover most or all of the cost of washing/staining the gazebo, replacing the wood seating surfaces of the park benches and installing a new arbor at the RPC entrance.  We have passed a few hurdles in the grant process and we are hopeful that we’ll receive the grant.

The new paths at BCP sustained some damage from recent heavy rainfalls.  The contractor who laid the paths last fall replaced the washed-out gravel and groomed all of the paths at no charge.  Three culverts were added and new swales were installed at critical points to channel rainwater, to prevent future wash-outs and to keep rushing water away from the paths.  The new culvert and swale work was quoted at $5,950. 

Strategy/Technology Support – Southwell

No update regarding website redesign.  Southwell will follow up on this and on logo development.

Southwell reported Valencia had mowed and cleaned up at Lemmon Hill around the perimeter and kids have been playing ball at the baseball field.

Teasel at the mitigation site is under good control at this time.  We will plan to high-mow the site in late June.

President’s Report – Tinucci

Reed Turner Woodland parking lot grant:  State Senator McConchie’s office notified Tinucci that the Park District was awarded a grant of $62,500 for infrastructure improvements at Reed-Turner Woodland.  The grant will be used for paving and improvements to the RTW parking lot.  The Village of Long Grove received a similar grant for improvements to the Stempel parking lot.  The Park District will partner with the Village of Long Grove on these two projects so that both will enjoy economies of scale.  It is estimated that this partnership will save the Park District approximately $20,000 to $25,000 on project costs.  Tinucci met with the Village of Long Grove engineer Geoff Perry of Gewalt Hamilton Engineers on June 2^nd.  Geoff provided a detailed proposal for services including a site survey, soil borings, engineering, design, permitting, bidding, negotiation and construction management for a fee of $23,300.  The proposal from Gewalt Hamilton was reviewed with the Board.  Tinucci made a motion to accept the complete proposal provided by Gewalt Hamilton Engineers as written. Southwell seconded the motion.  A roll call vote was taken and passed unanimously; Healy-accept, Kenyon-accept, Petersdorff-accept, Southwell-accept, Tinucci-accept.

Lemmon Hill ballfields: Lake County Stars baseball team is having practice sessions with groups of 10 or fewer in attendance. Coaches are using masks and LCS is following all State and CDC guidelines.  It has not yet been decided if they will play competitive games this summer.

Former Turner home at 3853 Ridgewood Lane: Southwell presented a report of the current conditions, potential options for future use, list of required remedial work that needs to be done and a budget for the costs. Total rough estimate for restoration/remodeling would be approximately $574,000.  Tinucci and Kenyon met with three demolition companies and obtained quotes to demolish the house. These quotes were presented and were summarized in a separate report. The lowest quote was from Eagle Biomass at $38,850.  This quote from Eagle Biomass will be reduced by approximately $1,850 if they don’t  plant grass seed on the site.  Work will not be able to start until September or October as the house needs to be completely emptied and permits will need to be obtained.  Also discussed what to do with the property if the house is demolished.  Discussed restoring the land back to a natural area and creating a memorial garden/prairie on the site to honor Barbara Turner.

A special board meeting will be held via Zoom on June 15^th to review and consider a resolution to demolish the residential building and greenhouse at 3853 Old McHenry Road. 

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting. Kenyon seconded the motion. The meeting was adjourned at 8:30 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

May 11, 2020

The meeting was called to order at 6:35 p.m.  Meeting was virtual, held via Zoom video teleconference, due to COVID-19 shutdown.

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kenyon, Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

March minutes were reviewed. Southwell made a motion to approve the minutes as submitted. Petersdorff seconded the motion. The March minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for March and April were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted. Healy seconded the motion.  The financial reports for March and April as presented were accepted unanimously.

Budget/FOIA – Tinucci

Work on the new budget will start in June.

ComEd FOIA request was received on March 20^th.  An extension of the due date was requested and approved due to the IL stay-at-home order. This request will be completed after the stay-at-home order is lifted.

Banking/UBS – Petersdorff

Petersdorff reported two CDs at UBS matured. They were combined and put into one new 9-month CD.

Recreation Programs – Young

All recreation programs were canceled from mid-March through May due to the stay-at-home order.  Young is working on summer programming but due to the uncertainty there may be limited classes for the summer.  We’re also looking into programs that can be offered virtually. 

Legal/Insurance – Tinucci

Tinucci reported that IPARKS issued a 10% rebate for last year’s insurance premium.  A check for $1325.90 was received. 

Teasel Project – Healy

Tallgrass was at Reed-Turner Woodland late April treating reed canary grass and thistle. They will return in 2 to 3 weeks for more invasive control.

Tallgrass will begin teasel treatment work late May.  The priority is state roads, county roads and LGPD properties.

Communications – Healy

An article was submitted to the Long Grove Living June issue – “Celebrating Barbara Turner’s Life and Legacy with the Long Grove Park District.”

BCP Garden – Healy

Garden bed cleanup at Buffalo Creek Park was done April 23^rd.

RTW Trail Signs, Maps – Healy

The Eagle Scout working on trail signs will be submitting a final proposed sign and post in the next few weeks. He will also get paint chips for the lettering. 

The college student sent Healy a high resolution file of the new kiosk map. Healy has ordered a paper print for final proof before finalizing the map.

Parklands Property Management – Kenyon

The 2020 contract for mowing was signed and Valencia has started mowing. They were at Lemmon-Hill last week and will be mowing at Buffalo Creek Park soon.

Valencia repaired a fence section at Buffalo Creek Park that was damaged during the October marathon.  They also added a new fence section, closing the former entrance at the north end of BCP along Old McHenry Rd. 

Kenyon will get a quote for building a new arbor at the entrance to Buffalo Creek Park by Robert Parker Coffin Road.  He will also obtain quotes for carpentry repair work on the gazebo and for converting park benches from wooden surfaces to Trex, or a similar composite material.

There was a water flow issue and some erosion over the winter on the paths at Buffalo Creek Park. Repairs will be done at no charge by the contractor who rehabbed the paths last Fall.  To prevent ongoing erosion issues, two additional drainage culverts will need to be added and some re-grading work will be needed to direct flowing rainwater away from the paths.  Kenyon will get a quote for this work.

Kenyon will get a quote for mowing a path system at Long View Meadow.

Strategy/Technology Support – Southwell

The contract for the website redevelopment was signed with ATIgraphics.  A 50% deposit was paid.  Work will start this week.  Board members will need to send content to Southwell/ATIgraphics; photos, maps, property information, etc. to add to the new website.

Reeds and cattails along the east side of Lemmon-Hill, bordering Route 83, will be cut down this Saturday, weather permitting.

President’s Report – Tinucci

The ceiling at Reed-Turner Woodland Nature Center was cleaned and painted during the week of May 4^th by Ernie Watson & Co.  It looks much better now.

The furnace that heats the main room, kitchen and bathrooms at RTW Nature Center was not working.  Markgraf was called and found that the draft inducer needed to be replaced.  It was installed on May 5^th.

The organizers of the Prairie State Half Marathon had set a path through Buffalo Creek Park for their next marathon without asking for permission from the Park District.  Tinucci notified the organizers that they would need to request use of BCP and submit a certificate of insurance/liability waiver.  They have decided to change the route of the race.  It will no longer include BCP.

The Illinois Stay-At-Home order is in effect through May 30^th.  During this time Reed-Turner Woodland Nature Center is closed to the public.  The “Restore Illinois” 5-phase plan was briefly discussed and how it may impact the Park District.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting. Healy seconded the motion. The meeting was adjourned at 8:10 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

May 11, 2020

The meeting was called to order at 6:35 p.m.  Meeting was virtual, held via Zoom video teleconference, due to COVID-19 shutdown.

Members of the Public Present

None

Roll Call

Commissioners Present  

Healy, Kenyon, Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Meeting Minutes Review

March minutes were reviewed. Southwell made a motion to approve the minutes as submitted. Petersdorff seconded the motion. The March minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for March and April were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted. Healy seconded the motion.  The financial reports for March and April as presented were accepted unanimously.

Budget/FOIA – Tinucci

Work on the new budget will start in June.

ComEd FOIA request was received on March 20^th.  An extension of the due date was requested and approved due to the IL stay-at-home order. This request will be completed after the stay-at-home order is lifted.

Banking/UBS – Petersdorff

Petersdorff reported two CDs at UBS matured. They were combined and put into one new 9-month CD.

Recreation Programs – Young

All recreation programs were canceled from mid-March through May due to the stay-at-home order.  Young is working on summer programming but due to the uncertainty there may be limited classes for the summer.  We’re also looking into programs that can be offered virtually. 

Legal/Insurance – Tinucci

Tinucci reported that IPARKS issued a 10% rebate for last year’s insurance premium.  A check for $1325.90 was received. 

Teasel Project – Healy

Tallgrass was at Reed-Turner Woodland late April treating reed canary grass and thistle. They will return in 2 to 3 weeks for more invasive control.

Tallgrass will begin teasel treatment work late May.  The priority is state roads, county roads and LGPD properties.

Communications – Healy

An article was submitted to the Long Grove Living June issue – “Celebrating Barbara Turner’s Life and Legacy with the Long Grove Park District.”

BCP Garden – Healy

Garden bed cleanup at Buffalo Creek Park was done April 23^rd.

RTW Trail Signs, Maps – Healy

The Eagle Scout working on trail signs will be submitting a final proposed sign and post in the next few weeks. He will also get paint chips for the lettering. 

The college student sent Healy a high resolution file of the new kiosk map. Healy has ordered a paper print for final proof before finalizing the map.

Parklands Property Management – Kenyon

The 2020 contract for mowing was signed and Valencia has started mowing. They were at Lemmon-Hill last week and will be mowing at Buffalo Creek Park soon.

Valencia repaired a fence section at Buffalo Creek Park that was damaged during the October marathon.  They also added a new fence section, closing the former entrance at the north end of BCP along Old McHenry Rd. 

Kenyon will get a quote for building a new arbor at the entrance to Buffalo Creek Park by Robert Parker Coffin Road.  He will also obtain quotes for carpentry repair work on the gazebo and for converting park benches from wooden surfaces to Trex, or a similar composite material.

There was a water flow issue and some erosion over the winter on the paths at Buffalo Creek Park. Repairs will be done at no charge by the contractor who rehabbed the paths last Fall.  To prevent ongoing erosion issues, two additional drainage culverts will need to be added and some re-grading work will be needed to direct flowing rainwater away from the paths.  Kenyon will get a quote for this work.

Kenyon will get a quote for mowing a path system at Long View Meadow.

Strategy/Technology Support – Southwell

The contract for the website redevelopment was signed with ATIgraphics.  A 50% deposit was paid.  Work will start this week.  Board members will need to send content to Southwell/ATIgraphics; photos, maps, property information, etc. to add to the new website.

Reeds and cattails along the east side of Lemmon-Hill, bordering Route 83, will be cut down this Saturday, weather permitting.

President’s Report – Tinucci

The ceiling at Reed-Turner Woodland Nature Center was cleaned and painted during the week of May 4^th by Ernie Watson & Co.  It looks much better now.

The furnace that heats the main room, kitchen and bathrooms at RTW Nature Center was not working.  Markgraf was called and found that the draft inducer needed to be replaced.  It was installed on May 5^th.

The organizers of the Prairie State Half Marathon had set a path through Buffalo Creek Park for their next marathon without asking for permission from the Park District.  Tinucci notified the organizers that they would need to request use of BCP and submit a certificate of insurance/liability waiver.  They have decided to change the route of the race.  It will no longer include BCP.

The Illinois Stay-At-Home order is in effect through May 30^th.  During this time Reed-Turner Woodland Nature Center is closed to the public.  The “Restore Illinois” 5-phase plan was briefly discussed and how it may impact the Park District.

Adjournment of Meeting

Southwell made a motion to adjourn the meeting. Healy seconded the motion. The meeting was adjourned at 8:10 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

March 9, 2020

The meeting was called to order at 6:30 p.m.

Members of the Public Present

Mike Dvorak

Roll Call

Commissioners Present  

Healy, Kenyon, Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Items from the Audience

Mike Dvorak with the Long Grove Players music/theater group came to introduce himself to board members and talk briefly about the program being offered at Reed-Turner Woodland.  He also submitted a draft of an article he will be sending to Long Grove Living for the April issue.

Meeting Minutes Review

January minutes were reviewed. Southwell made a motion to approve the minutes with one correction made by Tinucci.  Petersdorff seconded the motion. The January minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for January and February were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted. Petersdorff seconded the motion.  The financial reports for January and February as presented were accepted unanimously.

Budget/FOIA – Tinucci

No update.

Banking/UBS – Petersdorff

No update.

Recreation Programs - Young

The first session of most programs will be ending soon. New programs will start after spring break. 

Legal/Insurance – Tinucci

The property and casualty insurance policy renewal through IPARKS was received.  The annual insurance premium is approximately $450 less than last year.

Teasel/Invasives Control – Healy

Healy reported that the Village of Long Grove has approved a $10,000 grant to Long Grove Park District for 2020 teasel control.

Tallgrass Restoration will begin work on invasive control at Reed-Turner Woodland this spring.

There was a volunteer workday at RTW on February 25. Maple and ash saplings were removed.  Saplings were cut and their stumps herbicided.  Cut trees were burned in a brush pile fire.  A few oak and hickory trees along the stream were wrapped with chicken wire to help protect from beavers.

Communications – Healy

Articles for April publication were submitted; “LGPD’s New Senior Programs”, “Garden Club’s Winter Soupfest”, Garden Club’s Native Plants That Attract Pollinators” and “Garden Club’s Annual Plant Sale.”

A poster for the kiosk and take-one bookmarks were printed for LGPD spring nature presentations.

Information and pictures were sent to the new volunteer Facebook coordinator to post on FB. 

BCP Garden - Healy

Spring cleanup of the pollinator garden and entry garden will need to be done.  A small amount of money will be needed for this project.

RTW Trail Signs and Maps - Healy

Healy met with Will, Ball State University student, who is working on a new map for the kiosk to go over ideas.  He also has gotten specs and prices for an outdoor-durable, UV-resistant sign for the kiosk.

Parklands Property Management - Kenyon

No update.

Strategy/Technology Support – Southwell

Website:  A proposal/agreement for the new website development has been received; $5000.  Southwell also received a quote for development of a new logo; $1500. 

RTW: Southwell met with a painter at Reed-Turner Woodland Nature Center to get a quote for mildew cleaning, treatment and repainting of the ceiling at the building.  Total price $2100.

BCP:  Southwell presented a breakdown of cost estimates for repairing the gazebo, staining inside and out and also converting four bench seating surfaces to Trex located at Buffalo Creek Park.  Approximate cost for all work - $8000.

President’s Report – Tinucci

RTW & LVM Spring Burning:  Maps of the areas proposed to be burned at Reed-Turner Woodland and Longview Meadow were reviewed.  A burn permit has been obtained from the Long Grove Fire Department.  Steve Byers will lead the RTW burn along with volunteers.  There is no cost related to this burn.  The LVM burn would be done by ILM. The Park District would pay for $3000 and any remaining cost would be covered by Tori Trauscht, RTW steward.  Discussion of risks, concerns of smoke, insurance, it was decided not to go forward with the burn at LVM at this time. This will be revisited in the future.

BCP Easter Egg Hunt:  Tinucci was contacted by Laurie Wilhoit with the Historic Downtown Long Grove Business Association asking to use BCP for their annual egg hunt on Saturday, April 4, from 9 am to noon.  A map was provided to show where they plan to set up in the park.  No petting zoo will be allowed in BCP and screening needs to be around the pollinator garden.  No eggs allowed in the gardens.

Donation Update:  As of March 2020, the Park District has received $8332 in donations from the 2019 fundraiser.

Lemmon Hill Ballfield:  The Lake County Stars baseball organization is supposed to start practice in the beginning of April and start games in the middle of April. Tinucci will reach out to the organizer to get a schedule of practice and game times. This was to be provided prior to the baseball season per agreement.

Adjournment of Meeting

Petersdorff made a motion to adjourn the meeting.  Kenyon seconded the motion. The meeting was adjourned at 8:20 p.m.

Respectfully submitted,

Stephanie Young, Secretary

Long Grove Park District – Meeting Minutes

March 9, 2020

The meeting was called to order at 6:30 p.m.

Members of the Public Present

Mike Dvorak

Roll Call

Commissioners Present  

Healy, Kenyon, Petersdorff, Southwell, Tinucci

Stewards & Staff Present

Young

Items from the Audience

Mike Dvorak with the Long Grove Players music/theater group came to introduce himself to board members and talk briefly about the program being offered at Reed-Turner Woodland.  He also submitted a draft of an article he will be sending to Long Grove Living for the April issue.

Meeting Minutes Review

January minutes were reviewed. Southwell made a motion to approve the minutes with one correction made by Tinucci.  Petersdorff seconded the motion. The January minutes were approved unanimously.

Financial Report – Tinucci

The financial reports for January and February were reviewed at the meeting.  Southwell made a motion to accept the financial reports as submitted. Petersdorff seconded the motion.  The financial reports for January and February as presented were accepted unanimously.

Budget/FOIA – Tinucci

No update.

Banking/UBS – Petersdorff

No update.

Recreation Programs - Young

The first session of most programs will be ending soon. New programs will start after spring break. 

Legal/Insurance – Tinucci

The property and casualty insurance policy renewal through IPARKS was received.  The annual insurance premium is approximately $450 less than last year.

Teasel/Invasives Control – Healy

Healy reported that the Village of Long Grove has approved a $10,000 grant to Long Grove Park District for 2020 teasel control.

Tallgrass Restoration will begin work on invasive control at Reed-Turner Woodland this spring.

There was a volunteer workday at RTW on February 25. Maple and ash saplings were removed.  Saplings were cut and their stumps herbicided.  Cut trees were burned in a brush pile fire.  A few oak and hickory trees along the stream were wrapped with chicken wire to help protect from beavers.

Communications – Healy

Articles for April publication were submitted; “LGPD’s New Senior Programs”, “Garden Club’s Winter Soupfest”, Garden Club’s Native Plants That Attract Pollinators” and “Garden Club’s Annual Plant Sale.”

A poster for the kiosk and take-one bookmarks were printed for LGPD spring nature presentations.