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Long Grove Park District – Meeting Minutes
January 7, 2019
The meeting was called to order at 7:00 p.m.
Members of the Public Present
None
Roll Call
Commissioners Present: Healy, Kenyon, Petersdorff, Southwell, Tinucci
Stewards & Staff Present: Krause, Young
Meeting Minutes Review
December minutes were reviewed. Southwell made a motion to approve the minutes as submitted. Petersdorff seconded the motion. The December minutes were approved unanimously.
Treasurer’s Report – Krause
The treasurer’s report for December was reviewed at the meeting. The balance in the checking account totaled $44,825. Expenses for the month of December were higher than normal due to storm damage, tree removal and summer mowing invoices that were paid in December.
Petersdorff made a motion to accept the December Treasurer’s report as submitted by Krause. Southwell seconded the motion. The Treasurer’s report for December as presented was accepted unanimously.
Budget/FOIA – Tinucci
No report.
Banking/UBS – Petersdorff
PNC signature cards to update the bank accounts will be taken to PNC this week. There will be four authorized signers on the accounts; Tinucci, Petersdorff, Healy and Krause.
The annual report for the State of Illinois has been prepared by the CPA and was reviewed. Motion to accept the report as prepared was made by Petersdorff. Southwell seconded the motion. Motion was approved unanimously.
Legal/Insurance – Tinucci
Renewal application was sent to IPARKS for the property and liability policy. Awaiting a quote. Renewal date is 03/31/19.
Teasel Project – Healy
There will be an educational teasel article in the Long Grove Living magazine in February. Another article will be in the Long Grove newsletter in March. Healy will be attending the Village of Long Grove meeting January 8th to give a presentation on teasel, updating them on how the 2018 grant money we received was spent and possible future funding from the Village for ongoing teasel removal.
Communications – Healy
Articles for Long Grove Living outdoor features for January and February have been submitted; Where do deer sleep?, the Santa Visit at RTWNC in December and the Long Grove-Kildeer Garden Club holiday luncheon.
New Ideas – Healy
Healy met with a sales rep for a playground equipment company recently. Cost for a playground would start around $25,000, so the idea was tabled for now. Other ideas are for hiking club, hiking at RTW with a naturalist, yoga in the woods. Looking to promote outdoor recreation for residents of Long Grove.
Properties/Neighborhoods: Kenyon
No new updates. Working on finalizing the HOA database.
Technology Support/Strategic Planning – Southwell
Carbonite backup was installed on the office computer and a laser printer donated by Southwell was set up.
Outlines for future strategic planning meetings were handed out to board members. Meetings to be scheduled in the next few months.
President’s Report – Tinucci
Donation update: Approximately 750 donation letters were mailed out in early December. As of January 3, 2019, $7700 has been received.
Reed-Turner security: The alarm has been installed in the main building and garage. Quotes for the camera system to monitor parking lot and perimeter of the building have been received and will be reviewed. A group of teenagers were in the preserve late one night over the past weekend. Lake County Sheriff’s office was contacted.
Reed-Turner maintenance issues: Quotes to seal the crawl space and repair the north basement wall have been received from 2 of 3 companies contacted. The third was a no-bid. It will cost approximately $25,000 to encapsulate the crawl space and perform needed seepage repairs in the basement. Southwell made a motion to go forward and finalize the scope of work with Concrete Crawlspaces Corp and have the work done, not to exceed $32,000. Petersdorff seconded the motion. The motion was approved unanimously.
November 25th blizzard – additional storm damages: Trees that had fallen or were damaged at four locations during the storm have been removed. Total cost so far is $6,250.
Additional dead/fallen trees were recommended to be removed throughout the preserve. Work was completed on December 31st at a cost of $3,500.
Gridley driveway and parking area lease renewal: Application fee to renew the lease with ComEd is $1,500 firm. Tinucci is trying to negotiate a lower amount for the additional $1,500 rental fee for the 10-year lease.
New Business:
Reed Turner Woodland natural area management plan: Steve Byers with Illinois Nature Preserves Commission has been asked to come and provide a brief overview of the Illinois Nature Preserves Commission and present recommendations for a management plan for the Reed Turner Woodland on January 21.
Impact fee payments from Village of Long Grove: Tinucci is working with the village to clarify the dollar amount of the impact fee and to fully understand the restrictions imposed on the use of those funds. He will report back at the next meeting.
Declaration of Board vacancies: Two board members have moved out of Long Grove recently; Jane Wittig and Dave Eggert. Petersdorff made a motion to recognize there are two vacancies on the Board. Kenyon seconded the motion. Motion was approved unanimously.
2019 summer intern program: Ken and Jane Wittig have overseen the summer intern program for many years and have recently retired. Tinucci is proposing to suspend the intern program for one year as there is no one to oversee the interns. This topic will be revisited in late 2019. Petersdorff made a motion to suspend the intern program for one year. Kenyon seconded the motion. Vote was four in favor, one abstained. Previous interns from 2018 will be contacted as soon as possible so they have ample time to find other employment for Summer 2019..
Moved to Closed Session
Petersdorff made a motion to move to closed session. Southwell seconded the motion. The meeting was moved to closed session at 8:46 p.m.
Return to Open Session
Petersdorff made a motion to move to open session. Kenyon seconded the motion. The meeting was moved to open session at 9:04 p.m.
Adjournment of Meeting
Kenyon made a motion to adjourn the meeting. Southwell seconded the motion. The meeting was adjourned at 9:05 p.m.
Respectfully submitted,
Stephanie Young, Secretary
Long Grove Park District – Meeting Minutes
January 7, 2019
The meeting was called to order at 7:00 p.m.
Members of the Public Present
None
Roll Call
Commissioners Present: Healy, Kenyon, Petersdorff, Southwell, Tinucci
Stewards & Staff Present: Krause, Young
Meeting Minutes Review
December minutes were reviewed. Southwell made a motion to approve the minutes as submitted. Petersdorff seconded the motion. The December minutes were approved unanimously.
Treasurer’s Report – Krause
The treasurer’s report for December was reviewed at the meeting. The balance in the checking account totaled $44,825. Expenses for the month of December were higher than normal due to storm damage, tree removal and summer mowing invoices that were paid in December.
Petersdorff made a motion to accept the December Treasurer’s report as submitted by Krause. Southwell seconded the motion. The Treasurer’s report for December as presented was accepted unanimously.
Budget/FOIA – Tinucci
No report.
Banking/UBS – Petersdorff
PNC signature cards to update the bank accounts will be taken to PNC this week. There will be four authorized signers on the accounts; Tinucci, Petersdorff, Healy and Krause.
The annual report for the State of Illinois has been prepared by the CPA and was reviewed. Motion to accept the report as prepared was made by Petersdorff. Southwell seconded the motion. Motion was approved unanimously.
Legal/Insurance – Tinucci
Renewal application was sent to IPARKS for the property and liability policy. Awaiting a quote. Renewal date is 03/31/19.
Teasel Project – Healy
There will be an educational teasel article in the Long Grove Living magazine in February. Another article will be in the Long Grove newsletter in March. Healy will be attending the Village of Long Grove meeting January 8th to give a presentation on teasel, updating them on how the 2018 grant money we received was spent and possible future funding from the Village for ongoing teasel removal.
Communications – Healy
Articles for Long Grove Living outdoor features for January and February have been submitted; Where do deer sleep?, the Santa Visit at RTWNC in December and the Long Grove-Kildeer Garden Club holiday luncheon.
New Ideas – Healy
Healy met with a sales rep for a playground equipment company recently. Cost for a playground would start around $25,000, so the idea was tabled for now. Other ideas are for hiking club, hiking at RTW with a naturalist, yoga in the woods. Looking to promote outdoor recreation for residents of Long Grove.
Properties/Neighborhoods: Kenyon
No new updates. Working on finalizing the HOA database.
Technology Support/Strategic Planning – Southwell
Carbonite backup was installed on the office computer and a laser printer donated by Southwell was set up.
Outlines for future strategic planning meetings were handed out to board members. Meetings to be scheduled in the next few months.
President’s Report – Tinucci
Donation update: Approximately 750 donation letters were mailed out in early December. As of January 3, 2019, $7700 has been received.
Reed-Turner security: The alarm has been installed in the main building and garage. Quotes for the camera system to monitor parking lot and perimeter of the building have been received and will be reviewed. A group of teenagers were in the preserve late one night over the past weekend. Lake County Sheriff’s office was contacted.
Reed-Turner maintenance issues: Quotes to seal the crawl space and repair the north basement wall have been received from 2 of 3 companies contacted. The third was a no-bid. It will cost approximately $25,000 to encapsulate the crawl space and perform needed seepage repairs in the basement. Southwell made a motion to go forward and finalize the scope of work with Concrete Crawlspaces Corp and have the work done, not to exceed $32,000. Petersdorff seconded the motion. The motion was approved unanimously.
November 25th blizzard – additional storm damages: Trees that had fallen or were damaged at four locations during the storm have been removed. Total cost so far is $6,250.
Additional dead/fallen trees were recommended to be removed throughout the preserve. Work was completed on December 31st at a cost of $3,500.
Gridley driveway and parking area lease renewal: Application fee to renew the lease with ComEd is $1,500 firm. Tinucci is trying to negotiate a lower amount for the additional $1,500 rental fee for the 10-year lease.
New Business:
Reed Turner Woodland natural area management plan: Steve Byers with Illinois Nature Preserves Commission has been asked to come and provide a brief overview of the Illinois Nature Preserves Commission and present recommendations for a management plan for the Reed Turner Woodland on January 21.
Impact fee payments from Village of Long Grove: Tinucci is working with the village to clarify the dollar amount of the impact fee and to fully understand the restrictions imposed on the use of those funds. He will report back at the next meeting.
Declaration of Board vacancies: Two board members have moved out of Long Grove recently; Jane Wittig and Dave Eggert. Petersdorff made a motion to recognize there are two vacancies on the Board. Kenyon seconded the motion. Motion was approved unanimously.
2019 summer intern program: Ken and Jane Wittig have overseen the summer intern program for many years and have recently retired. Tinucci is proposing to suspend the intern program for one year as there is no one to oversee the interns. This topic will be revisited in late 2019. Petersdorff made a motion to suspend the intern program for one year. Kenyon seconded the motion. Vote was four in favor, one abstained. Previous interns from 2018 will be contacted as soon as possible so they have ample time to find other employment for Summer 2019..
Moved to Closed Session
Petersdorff made a motion to move to closed session. Southwell seconded the motion. The meeting was moved to closed session at 8:46 p.m.
Return to Open Session
Petersdorff made a motion to move to open session. Kenyon seconded the motion. The meeting was moved to open session at 9:04 p.m.
Adjournment of Meeting
Kenyon made a motion to adjourn the meeting. Southwell seconded the motion. The meeting was adjourned at 9:05 p.m.
Respectfully submitted,
Stephanie Young, Secretary
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