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Long Grove Park District – Meeting Minutes
September 14, 2020
The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic. The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials. The regular meeting location was closed. Members of the Long Grove Park District Board of Commissioners participated virtually. The meeting was recorded. Public notice was given more than 48 hours prior to the meeting. The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.
The meeting was called to order at 6:35 p.m.
Members of the Public Present
None
Roll Call
Commissioners Present
Healy, Petersdorff, Southwell, Tinucci
Commissioners Absent
Kenyon
Stewards & Staff Present
Young
Meeting Minutes Review
August 2020 minutes were reviewed. Southwell made a motion to approve the minutes as submitted. Healy seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye. The August 2020 minutes were approved unanimously.
Financial Report – Tinucci
The financial reports for August 2020 were reviewed at the meeting. Petersdorff made a motion to accept the financial reports as submitted. Healy seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye. The financial reports for August 2020 as presented were accepted unanimously.
FOIA – Tinucci
A FOIA request was received from Better Government Association regarding payroll expenditures. Information was provided by Tinucci.
Banking/UBS – Petersdorff
A proposal was received from the accounting firm used by the Park District to prepare the 2020 Illinois Annual Financial Reports. Petersdorff will work with the accounting firm to prepare these reports.
Recreation Programs – Young
T-ball, baseball and soccer are running with quite a few participants. These are running through the end of September. Horseback riding, archery, track & field and tennis lessons are also running. Young reported there has been little interest in the virtual programs that have been offered.
Legal/Insurance – Tinucci
Nothing to report.
Teasel Project – Healy
Tallgrass is done with teasel work for the year. On August 18th they treated teasel on the west side of Krueger Road and Farmwood and rosettes at the SW corner of Kruger and Gilmer.
RTW Invasives Control – Healy
Tallgrass treated invasives in the McHenry Triangle at Reed-Turner Woodland and handwicked Reed Canary Grass in the Sedge Meadow on September 2nd. The RTW stewards had provided a very helpful map of where they had seen some of the invasives.
Communications – Healy
Articles were submitted to the Long Grove Living October issue and Long Grove Bridge newsletter; “Amazing Wildlife at Buffalo Creek Forest Preserve” and “Protecting the Ecosystems of Reed-Turner“.
Buffalo Creek Park – Healy
Healy met with Tallgrass on September 10th at BCP to look at invasive trees and shrubs that need to be removed and what should stay. They also looked at what invasive plants, shrubs and saplings that need to be removed from the Sedge Meadow south of the creek. Tallgrass provided quotes for all work that needs to be done. Pictures were provided for board members to review. The boundaries of BCP need to be verified via survey or iron pipe location before any work is started.
RTW Trail Signs, Maps – Healy
Eagle Scout Alastair has completed the trail signs and installed them at RTW. Healy and Tinucci noted they have received positive feedback from people walking the trails.
College student Will provided the final art for the kiosk map. Healy brought it to a sign company to be produced. It should be installed in the next week. New trail maps with matching color coded trails will also be printed.
Parklands Property Management – Kenyon
Tinucci gave Kenyon’s report. The roof and steps of the gazebo in Buffalo Creek Park were replaced at the beginning of September.
The benches at BCP were recently power washed. There are some timbers with holes that need to be repaired or replaced and stained. This would be a good Eagle Scout or volunteer project.
Southwell suggested replacing the boards with Trex. A quote for Trex will need to be obtained and then a decision will be made.
Strategy/Technology Support – Southwell
The website designer will be ready to start adding content in the next few weeks. Southwell requested content be sent to him. The new logo design is still being worked on. Tinucci requested an update on the website redevelopment schedule.
President’s Report – Tinucci
Turner Home and Apartment:
After the estate sale, the house was emptied of all remaining items. Tinucci met with the demolition contractor on September 2nd to review plans and tasks that need to be completed prior to the demo. The infrastructure sale was held September 10-13. Proceeds from this sale will be dedicated to RTW preservation and maintenance.
The asbestos inspection was completed on September 8th and the report was received September 14th. The inspection found quite a lot of asbestos, some hidden, in the linoleum, duct work, around windows, etc. This asbestos must be remediated before the demo can take place. Cost will be approximately $14,000 for remediation and disposal plus an additional $1,500 for the mandatory “On-Site Representative/Competent Person” to watch for any additional hidden asbestos during the demolition.
Budget:
The updated draft of the FY20-21 budget was reviewed and discussed. Changes will be made and actual income/expenses for the just-completed fiscal year will be added. The updated budget will be sent out for review prior to the next board meeting. A vote will be taken at the October meeting.
Route 22 Widening Project:
IDOT is still waiting for a scenic corridor easement Release and Consent agreement from the Village of Long Grove. Payment to the Park District for land being purchased for the roadway is being held up until this is received. Tinucci forwarded details to the LG Village Manager requesting that this be taken care of as soon as possible.
Longview Meadow Bridge Repairs:
Due to excess flooding and loss of stream bank shoreline, the northern footing of the bridge was undermined. Work was done to shore up the eroded bank with large rocks. Jay Randolph, LGPD volunteer, procured materials and supervised the crew doing the work over Labor Day weekend. Cost of repairs was approximately $5,000.
Port Clinton Property Drainage:
Cattails were removed from a 100-foot deep strip of LGDP property east of Port Clinton Road. The cattails and sediment deposits were preventing a wetland west of Port Clinton Road from draining properly. The Village of Long Grove and ComEd own properties on either side of the LGPD property and they also need to clean out their culverts, ROW and cattails. Tinucci reported after a 3-inch rainfall he visited the property on September 9th and water was flowing freely across the newly-opened area. Photos and a video were provided.
Santa Event:
Due to the COVID-19 virus, the annual indoor Santa Event scheduled for December 13th should be reconsidered this year. Tinucci suggested a “Drive-Up Santa Visit” in the parking lot of RTW. Guests would drive in and stay in their cars. Santa would stand outside the car, at a proper distance, and hear the child’s Christmas list and then give each child a prepackaged craft project to take home. Santa needs to be consulted to see if he would be willing to participate in this outdoor event..
Board Openings:
An article was submitted for the Long Grove newsletter asking interested residents to apply for two openings on the LGPD board. Three people have expressed interest and two applications have been received.
Adjournment of Meeting
Southwell made a motion to adjourn the meeting. Healy seconded the motion. The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Stephanie Young, Secretary
Long Grove Park District – Meeting Minutes
September 14, 2020
The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic. The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials. The regular meeting location was closed. Members of the Long Grove Park District Board of Commissioners participated virtually. The meeting was recorded. Public notice was given more than 48 hours prior to the meeting. The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.
The meeting was called to order at 6:35 p.m.
Members of the Public Present
None
Roll Call
Commissioners Present
Healy, Petersdorff, Southwell, Tinucci
Commissioners Absent
Kenyon
Stewards & Staff Present
Young
Meeting Minutes Review
August 2020 minutes were reviewed. Southwell made a motion to approve the minutes as submitted. Healy seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye. The August 2020 minutes were approved unanimously.
Financial Report – Tinucci
The financial reports for August 2020 were reviewed at the meeting. Petersdorff made a motion to accept the financial reports as submitted. Healy seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye. The financial reports for August 2020 as presented were accepted unanimously.
FOIA – Tinucci
A FOIA request was received from Better Government Association regarding payroll expenditures. Information was provided by Tinucci.
Banking/UBS – Petersdorff
A proposal was received from the accounting firm used by the Park District to prepare the 2020 Illinois Annual Financial Reports. Petersdorff will work with the accounting firm to prepare these reports.
Recreation Programs – Young
T-ball, baseball and soccer are running with quite a few participants. These are running through the end of September. Horseback riding, archery, track & field and tennis lessons are also running. Young reported there has been little interest in the virtual programs that have been offered.
Legal/Insurance – Tinucci
Nothing to report.
Teasel Project – Healy
Tallgrass is done with teasel work for the year. On August 18th they treated teasel on the west side of Krueger Road and Farmwood and rosettes at the SW corner of Kruger and Gilmer.
RTW Invasives Control – Healy
Tallgrass treated invasives in the McHenry Triangle at Reed-Turner Woodland and handwicked Reed Canary Grass in the Sedge Meadow on September 2nd. The RTW stewards had provided a very helpful map of where they had seen some of the invasives.
Communications – Healy
Articles were submitted to the Long Grove Living October issue and Long Grove Bridge newsletter; “Amazing Wildlife at Buffalo Creek Forest Preserve” and “Protecting the Ecosystems of Reed-Turner“.
Buffalo Creek Park – Healy
Healy met with Tallgrass on September 10th at BCP to look at invasive trees and shrubs that need to be removed and what should stay. They also looked at what invasive plants, shrubs and saplings that need to be removed from the Sedge Meadow south of the creek. Tallgrass provided quotes for all work that needs to be done. Pictures were provided for board members to review. The boundaries of BCP need to be verified via survey or iron pipe location before any work is started.
RTW Trail Signs, Maps – Healy
Eagle Scout Alastair has completed the trail signs and installed them at RTW. Healy and Tinucci noted they have received positive feedback from people walking the trails.
College student Will provided the final art for the kiosk map. Healy brought it to a sign company to be produced. It should be installed in the next week. New trail maps with matching color coded trails will also be printed.
Parklands Property Management – Kenyon
Tinucci gave Kenyon’s report. The roof and steps of the gazebo in Buffalo Creek Park were replaced at the beginning of September.
The benches at BCP were recently power washed. There are some timbers with holes that need to be repaired or replaced and stained. This would be a good Eagle Scout or volunteer project.
Southwell suggested replacing the boards with Trex. A quote for Trex will need to be obtained and then a decision will be made.
Strategy/Technology Support – Southwell
The website designer will be ready to start adding content in the next few weeks. Southwell requested content be sent to him. The new logo design is still being worked on. Tinucci requested an update on the website redevelopment schedule.
President’s Report – Tinucci
Turner Home and Apartment:
After the estate sale, the house was emptied of all remaining items. Tinucci met with the demolition contractor on September 2nd to review plans and tasks that need to be completed prior to the demo. The infrastructure sale was held September 10-13. Proceeds from this sale will be dedicated to RTW preservation and maintenance.
The asbestos inspection was completed on September 8th and the report was received September 14th. The inspection found quite a lot of asbestos, some hidden, in the linoleum, duct work, around windows, etc. This asbestos must be remediated before the demo can take place. Cost will be approximately $14,000 for remediation and disposal plus an additional $1,500 for the mandatory “On-Site Representative/Competent Person” to watch for any additional hidden asbestos during the demolition.
Budget:
The updated draft of the FY20-21 budget was reviewed and discussed. Changes will be made and actual income/expenses for the just-completed fiscal year will be added. The updated budget will be sent out for review prior to the next board meeting. A vote will be taken at the October meeting.
Route 22 Widening Project:
IDOT is still waiting for a scenic corridor easement Release and Consent agreement from the Village of Long Grove. Payment to the Park District for land being purchased for the roadway is being held up until this is received. Tinucci forwarded details to the LG Village Manager requesting that this be taken care of as soon as possible.
Longview Meadow Bridge Repairs:
Due to excess flooding and loss of stream bank shoreline, the northern footing of the bridge was undermined. Work was done to shore up the eroded bank with large rocks. Jay Randolph, LGPD volunteer, procured materials and supervised the crew doing the work over Labor Day weekend. Cost of repairs was approximately $5,000.
Port Clinton Property Drainage:
Cattails were removed from a 100-foot deep strip of LGDP property east of Port Clinton Road. The cattails and sediment deposits were preventing a wetland west of Port Clinton Road from draining properly. The Village of Long Grove and ComEd own properties on either side of the LGPD property and they also need to clean out their culverts, ROW and cattails. Tinucci reported after a 3-inch rainfall he visited the property on September 9th and water was flowing freely across the newly-opened area. Photos and a video were provided.
Santa Event:
Due to the COVID-19 virus, the annual indoor Santa Event scheduled for December 13th should be reconsidered this year. Tinucci suggested a “Drive-Up Santa Visit” in the parking lot of RTW. Guests would drive in and stay in their cars. Santa would stand outside the car, at a proper distance, and hear the child’s Christmas list and then give each child a prepackaged craft project to take home. Santa needs to be consulted to see if he would be willing to participate in this outdoor event..
Board Openings:
An article was submitted for the Long Grove newsletter asking interested residents to apply for two openings on the LGPD board. Three people have expressed interest and two applications have been received.
Adjournment of Meeting
Southwell made a motion to adjourn the meeting. Healy seconded the motion. The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Stephanie Young, Secretary
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