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Long Grove Park District – Meeting Minutes
June 8, 2020
The meeting was called to order at 6:37 p.m. Meeting was virtual, held via Zoom video teleconference, consistent with restrictions imposed by the Governor and guidance from public health officials.
Members of the Public Present
None
Roll Call
Commissioners Present
Healy, Kenyon, Petersdorff, Southwell, Tinucci
Stewards & Staff Present
Young
Meeting Minutes Review
May minutes were reviewed. Petersdorff made a motion to approve the minutes as submitted. Healy seconded the motion. The May minutes were approved unanimously.
Financial Report – Tinucci
The financial reports for May were reviewed at the meeting. Petersdorff made a motion to accept the financial reports as submitted. Healy seconded the motion. The financial reports for May as presented were accepted unanimously.
Budget/FOIA – Tinucci
A draft budget will be presented at the July board meeting.
Documents were sent to the law firm who had sent a FOIA request in March 2020 regarding the creation of an access road/driveway at Gridley. These documents show that ComEd was notified in writing that cell companies would be using the Gridley driveway.
Banking/UBS – Petersdorff
Two CDs at UBS will come due in July. Petersdorff will check rates before renewing.
Recreation Programs – Young
The summer program guide was posted in May. We are offering virtual and in-person programs. All virtual programs for June were canceled other than the nature programs for adults. Registrations are very low which was not unexpected due to restrictions in place at this time.
A new waiver/release form was written by the Park District lawyer. This will be required to be signed and returned to the office to allow participation in programs offered by the Park District.
Legal/Insurance – Tinucci
No report.
Teasel/Invasives – Healy
Tallgrass did the first round of treating teasel May 29th & May 30th and will do a second round in June. They will be doing work on state and county roads. They will be tracking hours and report to Healy. A map was provided to show where they were working.
Tallgrass treated invasives at Reed-Turner Woodland May 7th. They will be back in June for a second round of treatment. A map was provided to show where they were working.
Communications – Healy
Articles were submitted to Long Grove e-newsletter and Daily Herald for June; “Park District Offers Virtual Nature Talks in June”, “Landscaping for Wildlife” and “Butterfly Gardening” virtual nature talks. Articles were submitted to Long Grove Living July issue; “Quarantine Drives More People to Local Nature and Forest Preserves” and “Park District Offers Virtual Nature Talks in July & August.”
BCP Garden – Healy
Healy reported there is poison ivy that needs to be treated along the paths at Reed-Turner Woodland. Tallgrass quoted around $200-$300 to treat it. Southwell reported that poison ivy and brush needs to be cleaned up at Buffalo Creek Park. The board members agreed that Tallgrass should be contacted to have them treat the poison ivy at RTW and provide a quote for Buffalo Creek Park as soon as possible.
RTW Trail Signs, Maps – Healy
The Eagle Scout who is working on trail signs for Reed-Turner Woodland sent photos of the completed trail signs. He also walked the trails and made notes as to where the signs would be placed.
The Ball State student is making final edits to the new Reed-Turner Woodland kiosk map.
Website:
Healy uploaded hundreds of pictures to the shared drive that can be used for the redesigned website.
Parklands Property Management – Kenyon
Kenyon reported that Valencia will start mowing the grassy areas in front and behind the building at Reed-Turner Woodland and behind the Turner house. Kenyon will mow the prairie area at RTW.
Kenyon met with a contractor at Buffalo Creek Park (BCP) to discuss power washing the gazebo, benches and arbor and will get a quote for the work that needs to be done.
We have applied for a grant to cover most or all of the cost of washing/staining the gazebo, replacing the wood seating surfaces of the park benches and installing a new arbor at the RPC entrance. We have passed a few hurdles in the grant process and we are hopeful that we’ll receive the grant.
The new paths at BCP sustained some damage from recent heavy rainfalls. The contractor who laid the paths last fall replaced the washed-out gravel and groomed all of the paths at no charge. Three culverts were added and new swales were installed at critical points to channel rainwater, to prevent future wash-outs and to keep rushing water away from the paths. The new culvert and swale work was quoted at $5,950.
Strategy/Technology Support – Southwell
No update regarding website redesign. Southwell will follow up on this and on logo development.
Southwell reported Valencia had mowed and cleaned up at Lemmon Hill around the perimeter and kids have been playing ball at the baseball field.
Teasel at the mitigation site is under good control at this time. We will plan to high-mow the site in late June.
President’s Report – Tinucci
Reed Turner Woodland parking lot grant: State Senator McConchie’s office notified Tinucci that the Park District was awarded a grant of $62,500 for infrastructure improvements at Reed-Turner Woodland. The grant will be used for paving and improvements to the RTW parking lot. The Village of Long Grove received a similar grant for improvements to the Stempel parking lot. The Park District will partner with the Village of Long Grove on these two projects so that both will enjoy economies of scale. It is estimated that this partnership will save the Park District approximately $20,000 to $25,000 on project costs. Tinucci met with the Village of Long Grove engineer Geoff Perry of Gewalt Hamilton Engineers on June 2nd. Geoff provided a detailed proposal for services including a site survey, soil borings, engineering, design, permitting, bidding, negotiation and construction management for a fee of $23,300. The proposal from Gewalt Hamilton was reviewed with the Board. Tinucci made a motion to accept the complete proposal provided by Gewalt Hamilton Engineers as written. Southwell seconded the motion. A roll call vote was taken and passed unanimously; Healy-accept, Kenyon-accept, Petersdorff-accept, Southwell-accept, Tinucci-accept.
Lemmon Hill ballfields: Lake County Stars baseball team is having practice sessions with groups of 10 or fewer in attendance. Coaches are using masks and LCS is following all State and CDC guidelines. It has not yet been decided if they will play competitive games this summer.
Former Turner home at 3853 Ridgewood Lane: Southwell presented a report of the current conditions, potential options for future use, list of required remedial work that needs to be done and a budget for the costs. Total rough estimate for restoration/remodeling would be approximately $574,000. Tinucci and Kenyon met with three demolition companies and obtained quotes to demolish the house. These quotes were presented and were summarized in a separate report. The lowest quote was from Eagle Biomass at $38,850. This quote from Eagle Biomass will be reduced by approximately $1,850 if they don’t plant grass seed on the site. Work will not be able to start until September or October as the house needs to be completely emptied and permits will need to be obtained. Also discussed what to do with the property if the house is demolished. Discussed restoring the land back to a natural area and creating a memorial garden/prairie on the site to honor Barbara Turner.
A special board meeting will be held via Zoom on June 15th to review and consider a resolution to demolish the residential building and greenhouse at 3853 Old McHenry Road.
Adjournment of Meeting
Petersdorff made a motion to adjourn the meeting. Kenyon seconded the motion. The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Stephanie Young, Secretary
Long Grove Park District – Meeting Minutes
June 8, 2020
The meeting was called to order at 6:37 p.m. Meeting was virtual, held via Zoom video teleconference, consistent with restrictions imposed by the Governor and guidance from public health officials.
Members of the Public Present
None
Roll Call
Commissioners Present
Healy, Kenyon, Petersdorff, Southwell, Tinucci
Stewards & Staff Present
Young
Meeting Minutes Review
May minutes were reviewed. Petersdorff made a motion to approve the minutes as submitted. Healy seconded the motion. The May minutes were approved unanimously.
Financial Report – Tinucci
The financial reports for May were reviewed at the meeting. Petersdorff made a motion to accept the financial reports as submitted. Healy seconded the motion. The financial reports for May as presented were accepted unanimously.
Budget/FOIA – Tinucci
A draft budget will be presented at the July board meeting.
Documents were sent to the law firm who had sent a FOIA request in March 2020 regarding the creation of an access road/driveway at Gridley. These documents show that ComEd was notified in writing that cell companies would be using the Gridley driveway.
Banking/UBS – Petersdorff
Two CDs at UBS will come due in July. Petersdorff will check rates before renewing.
Recreation Programs – Young
The summer program guide was posted in May. We are offering virtual and in-person programs. All virtual programs for June were canceled other than the nature programs for adults. Registrations are very low which was not unexpected due to restrictions in place at this time.
A new waiver/release form was written by the Park District lawyer. This will be required to be signed and returned to the office to allow participation in programs offered by the Park District.
Legal/Insurance – Tinucci
No report.
Teasel/Invasives – Healy
Tallgrass did the first round of treating teasel May 29th & May 30th and will do a second round in June. They will be doing work on state and county roads. They will be tracking hours and report to Healy. A map was provided to show where they were working.
Tallgrass treated invasives at Reed-Turner Woodland May 7th. They will be back in June for a second round of treatment. A map was provided to show where they were working.
Communications – Healy
Articles were submitted to Long Grove e-newsletter and Daily Herald for June; “Park District Offers Virtual Nature Talks in June”, “Landscaping for Wildlife” and “Butterfly Gardening” virtual nature talks. Articles were submitted to Long Grove Living July issue; “Quarantine Drives More People to Local Nature and Forest Preserves” and “Park District Offers Virtual Nature Talks in July & August.”
BCP Garden – Healy
Healy reported there is poison ivy that needs to be treated along the paths at Reed-Turner Woodland. Tallgrass quoted around $200-$300 to treat it. Southwell reported that poison ivy and brush needs to be cleaned up at Buffalo Creek Park. The board members agreed that Tallgrass should be contacted to have them treat the poison ivy at RTW and provide a quote for Buffalo Creek Park as soon as possible.
RTW Trail Signs, Maps – Healy
The Eagle Scout who is working on trail signs for Reed-Turner Woodland sent photos of the completed trail signs. He also walked the trails and made notes as to where the signs would be placed.
The Ball State student is making final edits to the new Reed-Turner Woodland kiosk map.
Website:
Healy uploaded hundreds of pictures to the shared drive that can be used for the redesigned website.
Parklands Property Management – Kenyon
Kenyon reported that Valencia will start mowing the grassy areas in front and behind the building at Reed-Turner Woodland and behind the Turner house. Kenyon will mow the prairie area at RTW.
Kenyon met with a contractor at Buffalo Creek Park (BCP) to discuss power washing the gazebo, benches and arbor and will get a quote for the work that needs to be done.
We have applied for a grant to cover most or all of the cost of washing/staining the gazebo, replacing the wood seating surfaces of the park benches and installing a new arbor at the RPC entrance. We have passed a few hurdles in the grant process and we are hopeful that we’ll receive the grant.
The new paths at BCP sustained some damage from recent heavy rainfalls. The contractor who laid the paths last fall replaced the washed-out gravel and groomed all of the paths at no charge. Three culverts were added and new swales were installed at critical points to channel rainwater, to prevent future wash-outs and to keep rushing water away from the paths. The new culvert and swale work was quoted at $5,950.
Strategy/Technology Support – Southwell
No update regarding website redesign. Southwell will follow up on this and on logo development.
Southwell reported Valencia had mowed and cleaned up at Lemmon Hill around the perimeter and kids have been playing ball at the baseball field.
Teasel at the mitigation site is under good control at this time. We will plan to high-mow the site in late June.
President’s Report – Tinucci
Reed Turner Woodland parking lot grant: State Senator McConchie’s office notified Tinucci that the Park District was awarded a grant of $62,500 for infrastructure improvements at Reed-Turner Woodland. The grant will be used for paving and improvements to the RTW parking lot. The Village of Long Grove received a similar grant for improvements to the Stempel parking lot. The Park District will partner with the Village of Long Grove on these two projects so that both will enjoy economies of scale. It is estimated that this partnership will save the Park District approximately $20,000 to $25,000 on project costs. Tinucci met with the Village of Long Grove engineer Geoff Perry of Gewalt Hamilton Engineers on June 2nd. Geoff provided a detailed proposal for services including a site survey, soil borings, engineering, design, permitting, bidding, negotiation and construction management for a fee of $23,300. The proposal from Gewalt Hamilton was reviewed with the Board. Tinucci made a motion to accept the complete proposal provided by Gewalt Hamilton Engineers as written. Southwell seconded the motion. A roll call vote was taken and passed unanimously; Healy-accept, Kenyon-accept, Petersdorff-accept, Southwell-accept, Tinucci-accept.
Lemmon Hill ballfields: Lake County Stars baseball team is having practice sessions with groups of 10 or fewer in attendance. Coaches are using masks and LCS is following all State and CDC guidelines. It has not yet been decided if they will play competitive games this summer.
Former Turner home at 3853 Ridgewood Lane: Southwell presented a report of the current conditions, potential options for future use, list of required remedial work that needs to be done and a budget for the costs. Total rough estimate for restoration/remodeling would be approximately $574,000. Tinucci and Kenyon met with three demolition companies and obtained quotes to demolish the house. These quotes were presented and were summarized in a separate report. The lowest quote was from Eagle Biomass at $38,850. This quote from Eagle Biomass will be reduced by approximately $1,850 if they don’t plant grass seed on the site. Work will not be able to start until September or October as the house needs to be completely emptied and permits will need to be obtained. Also discussed what to do with the property if the house is demolished. Discussed restoring the land back to a natural area and creating a memorial garden/prairie on the site to honor Barbara Turner.
A special board meeting will be held via Zoom on June 15th to review and consider a resolution to demolish the residential building and greenhouse at 3853 Old McHenry Road.
Adjournment of Meeting
Petersdorff made a motion to adjourn the meeting. Kenyon seconded the motion. The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Stephanie Young, Secretary
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