|
Long Grove Park District – Meeting Minutes
July 13, 2020
The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic. The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials. The regular meeting location was closed. Members of the Long Grove Park District Board of Commissioners participated virtually. The meeting was recorded. Public notice was given more than 48 hours prior to the meeting. The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.
The meeting was called to order at 6:32 p.m.
Members of the Public Present
Marie Kupferschmid
Roll Call
Commissioners Present
Healy, Petersdorff, Southwell, Tinucci
Stewards & Staff Present
Young
Meeting Minutes Review
June minutes were reviewed. Southwell made a motion to approve the minutes as submitted. Petersdorff seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye. The June minutes were approved unanimously.
June 15 special meeting minutes were reviewed. Southwell made a motion to approve the special meeting minutes as submitted. Petersdorff seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye. The June 15 special meeting minutes were approved unanimously.
Financial Report – Tinucci
The financial reports for June were reviewed at the meeting. Petersdorff made a motion to accept the June financial reports as submitted. Southwell seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye. The financial reports for June as presented were accepted unanimously.
Budget/FOIA – Tinucci
FOIA: No FOIA requests have been received.
Budget: A draft budget for 2020-2021 fiscal year was presented. Discussion regarding budget was held. Commissioners will review and will discuss any changes that need to be made at the next board meeting and will vote on the final draft at the next board meeting.
Banking/UBS – Petersdorff
No report.
Recreation Programs – Young
Young reported archery, t-ball, baseball and soccer outdoor programs started the previous week. The maximum number of participants is limited to 8 with 2 coaches.
The virtual nature program “Butterfly Gardening” had 14 participants June 25th. The next virtual nature program is scheduled for July 28th. Healy reported posting information on Facebook and an article will be sent out to local newspaper/e-news.
Legal/Insurance – Tinucci
The Workers Comp policy has been renewed and it is effective until July 2021.
Teasel Project – Healy
Tallgrass has completed round 2 of treating teasel on state and county road rights-of-way. The crew foreman provided a list of areas of concern.
Healy contacted the Village Manager regarding a large infestation of teasel along the ComEd property under the high voltage wires throughout the Village. We are asking that he reach out to ComEd to have these areas treated.
RTW Invasive Control – Healy
Tallgrass completed rounds 2 & 3 of treating invasives at Reed-Turner Woodland including poison ivy and reed canary grass.
Communications – Healy
Articles were submitted to Long Grove Living August issue “Garden Club Members Open Up Homes for a Virtual Garden Walk” and Long Grove Bridge July issue “Quarantine Drives More People to Reed-Turner Woodland”.
BCP Garden – Healy
A rough draft of a plaque to be placed at Buffalo Creek Park in recognition of the Main Street Realtors grant was submitted. Discussion of where to place the plaque was held.
RTW Trail Signs, Maps – Healy
The Eagle Scout is cutting the trail signs now and will have another scout help with mounting the signs. The project is almost complete.
The Ball State student needs a high-res file for the LGPD logo to be used on the map but it has not been located yet. Southwell suggested leaving that area of the map blank for the time being and once the new logo has been approved it can be added to the map.
Parklands Property Management – Kenyon
Tinucci reported for Kenyon that the gazebo, benches and arbors were power washed at Buffalo Creek Park. There are 4 or 5 timbers that need to be replaced on various benches throughout the park and then all benches will need to be stained.
The gazebo staircase at BCP needs to be replaced along with some planks and lattice. It will need to be stained once the repairs are made.
Kenyon will contact WM Roofing to look at the gazebo. Shingles may need to be replaced. He will get a quote for this work.
Kenyon has been mowing the prairie at Reed-Turner Woodland and also blew off leaves/twigs on the roof of the main building.
Strategy/Technology Support – Southwell
The website redesign and new logo design are underway.
Southwell reported Valencia has been doing a good job of mowing at Lemmon-Hill. High mowing was completed last weekend at the mitigation site. Ramone will be cutting cattails along Route 83 at Lemmon-Hill in the next few weeks. Cost will be approximately $200.
President’s Report – Tinucci
Lemmon-Hill ballfields: The Lake County Stars have been using the ballfields for practices. There have been some complaints from parents that there is nowhere for kids to go to the bathroom and also there are no trash cans. Tinucci reminded LCS that they are responsible for both as per the written agreement. A port-a-potty has been installed and trash cans have been put out.
RTW Parking Lot: Gewalt Hamilton Engineers is finishing the final design and will supervise the work to be done. Eight bids have been received for the parking lot project. Maneval Construction & Paving was the lowest bidder at $57,088. Bids ranged from $57k to just over $108k.
ComEd Lease/Gridley:
Per the terms of the parking lease with ComEd at Gridley, either party may terminate the lease with 90 days written notice. We received a termination letter from ComEd on July 9 with an effective termination date of October 7. ComEd offered to enter into negotiations for a commercial lease to replace the parking lease. Negotiations will begin ASAP.
Resolution 2020-R-2
A resolution was presented to approve the use of Long Grove Park District “Land Account” funds to pay all expenses related to the demolition of a residential building and greenhouse located at 3853 Ridgewood Lane, Long Grove, IL.
After a period of discussion, a Motion to adopt Resolution #2020-R-2 was made by Healy. Petersdorff seconded the motion. A roll call vote was held: Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.
Motion to adopt Resolution #2020-R-2 passed unanimously; 4 ayes, 0 nay, 0 abstain, 1 absent.
Adjournment of Meeting
Petersdorff made a motion to adjourn the meeting. Southwell seconded the motion. The meeting was adjourned at 7:43 p.m.
Respectfully submitted,
Stephanie Young, Secretary
Long Grove Park District – Meeting Minutes
July 13, 2020
The Governor of Illinois has issued a disaster declaration due to public health concerns from the COVID-19 pandemic. The President of the Long Grove Park District Board of Commissioners has determined that an in-person meeting is not practical or prudent because of the disaster. The meeting was held virtually via Zoom video teleconference, consistent with the restrictions imposed by the Governor and guidance from public health officials. The regular meeting location was closed. Members of the Long Grove Park District Board of Commissioners participated virtually. The meeting was recorded. Public notice was given more than 48 hours prior to the meeting. The meeting agenda, the Zoom link and the dial-in phone number were made available to the public via the LGPD website and they were also posted on the door of the regular meeting location.
The meeting was called to order at 6:32 p.m.
Members of the Public Present
Marie Kupferschmid
Roll Call
Commissioners Present
Healy, Petersdorff, Southwell, Tinucci
Stewards & Staff Present
Young
Meeting Minutes Review
June minutes were reviewed. Southwell made a motion to approve the minutes as submitted. Petersdorff seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye. The June minutes were approved unanimously.
June 15 special meeting minutes were reviewed. Southwell made a motion to approve the special meeting minutes as submitted. Petersdorff seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye. The June 15 special meeting minutes were approved unanimously.
Financial Report – Tinucci
The financial reports for June were reviewed at the meeting. Petersdorff made a motion to accept the June financial reports as submitted. Southwell seconded the motion. A roll call vote was taken; Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye. The financial reports for June as presented were accepted unanimously.
Budget/FOIA – Tinucci
FOIA: No FOIA requests have been received.
Budget: A draft budget for 2020-2021 fiscal year was presented. Discussion regarding budget was held. Commissioners will review and will discuss any changes that need to be made at the next board meeting and will vote on the final draft at the next board meeting.
Banking/UBS – Petersdorff
No report.
Recreation Programs – Young
Young reported archery, t-ball, baseball and soccer outdoor programs started the previous week. The maximum number of participants is limited to 8 with 2 coaches.
The virtual nature program “Butterfly Gardening” had 14 participants June 25th. The next virtual nature program is scheduled for July 28th. Healy reported posting information on Facebook and an article will be sent out to local newspaper/e-news.
Legal/Insurance – Tinucci
The Workers Comp policy has been renewed and it is effective until July 2021.
Teasel Project – Healy
Tallgrass has completed round 2 of treating teasel on state and county road rights-of-way. The crew foreman provided a list of areas of concern.
Healy contacted the Village Manager regarding a large infestation of teasel along the ComEd property under the high voltage wires throughout the Village. We are asking that he reach out to ComEd to have these areas treated.
RTW Invasive Control – Healy
Tallgrass completed rounds 2 & 3 of treating invasives at Reed-Turner Woodland including poison ivy and reed canary grass.
Communications – Healy
Articles were submitted to Long Grove Living August issue “Garden Club Members Open Up Homes for a Virtual Garden Walk” and Long Grove Bridge July issue “Quarantine Drives More People to Reed-Turner Woodland”.
BCP Garden – Healy
A rough draft of a plaque to be placed at Buffalo Creek Park in recognition of the Main Street Realtors grant was submitted. Discussion of where to place the plaque was held.
RTW Trail Signs, Maps – Healy
The Eagle Scout is cutting the trail signs now and will have another scout help with mounting the signs. The project is almost complete.
The Ball State student needs a high-res file for the LGPD logo to be used on the map but it has not been located yet. Southwell suggested leaving that area of the map blank for the time being and once the new logo has been approved it can be added to the map.
Parklands Property Management – Kenyon
Tinucci reported for Kenyon that the gazebo, benches and arbors were power washed at Buffalo Creek Park. There are 4 or 5 timbers that need to be replaced on various benches throughout the park and then all benches will need to be stained.
The gazebo staircase at BCP needs to be replaced along with some planks and lattice. It will need to be stained once the repairs are made.
Kenyon will contact WM Roofing to look at the gazebo. Shingles may need to be replaced. He will get a quote for this work.
Kenyon has been mowing the prairie at Reed-Turner Woodland and also blew off leaves/twigs on the roof of the main building.
Strategy/Technology Support – Southwell
The website redesign and new logo design are underway.
Southwell reported Valencia has been doing a good job of mowing at Lemmon-Hill. High mowing was completed last weekend at the mitigation site. Ramone will be cutting cattails along Route 83 at Lemmon-Hill in the next few weeks. Cost will be approximately $200.
President’s Report – Tinucci
Lemmon-Hill ballfields: The Lake County Stars have been using the ballfields for practices. There have been some complaints from parents that there is nowhere for kids to go to the bathroom and also there are no trash cans. Tinucci reminded LCS that they are responsible for both as per the written agreement. A port-a-potty has been installed and trash cans have been put out.
RTW Parking Lot: Gewalt Hamilton Engineers is finishing the final design and will supervise the work to be done. Eight bids have been received for the parking lot project. Maneval Construction & Paving was the lowest bidder at $57,088. Bids ranged from $57k to just over $108k.
ComEd Lease/Gridley:
Per the terms of the parking lease with ComEd at Gridley, either party may terminate the lease with 90 days written notice. We received a termination letter from ComEd on July 9 with an effective termination date of October 7. ComEd offered to enter into negotiations for a commercial lease to replace the parking lease. Negotiations will begin ASAP.
Resolution 2020-R-2
A resolution was presented to approve the use of Long Grove Park District “Land Account” funds to pay all expenses related to the demolition of a residential building and greenhouse located at 3853 Ridgewood Lane, Long Grove, IL.
After a period of discussion, a Motion to adopt Resolution #2020-R-2 was made by Healy. Petersdorff seconded the motion. A roll call vote was held: Healy-aye, Petersdorff-aye, Southwell-aye, Tinucci-aye.
Motion to adopt Resolution #2020-R-2 passed unanimously; 4 ayes, 0 nay, 0 abstain, 1 absent.
Adjournment of Meeting
Petersdorff made a motion to adjourn the meeting. Southwell seconded the motion. The meeting was adjourned at 7:43 p.m.
Respectfully submitted,
Stephanie Young, Secretary
|
