Minutes–April 07, 2014
The Meeting was called to order at 7:10 p.m.
Members of the Public Present:
Joe Barry
Roll Call
Commissioners present: Bell, Borg, Southwell, Wiberg and Wittig
Stewards & Staff present:
Bassett, Martlock
Pathways-Joe Barry
It has been a collaborative effort in the Village to create pathways connecting areas of the Village. Joe Barry, the Chairman of the Pathways Committee and also representing the Village of Long Grove, reported the Village has gotten several grants. In addition, the Village has open space funds that were used in Stonehaven and Skycrest to build paths. The Village would like to use some of their open space funds to purchase an easement from the Long Grove Park District for the pathways to bridge the paths from Stonehaven to Oak Hills and the Bridge over the Creek that will stop at the sewage lift station. Joe Barry presented a map with a pathway penned in as a concept for the Commissioners to review. Borg indicated the area in spring is very wet which will take a lot more work and time. The paths would be done in stages from Oakwood Road by the Gridley Ball fields into Long View Meadow and connect with the area where the scouts have been working and then extend into Stonehaven and Skycrest. In addition, the path would serve as a good fire break. The Village will maintain the pathways and will begin when the LGPD is ready.
November Minutes Review
November minutes will be reviewed at the next meeting.
March Minutes Review
March minutes were reviewed. Bell made a motion to accept the minutes with corrections. Wiberg seconded the motion. The March minutes were approved.
Treasurer’s Report-Wittig
Treasurer’s Report
The Treasurers’ report for November will be reviewed at the next meeting.
The balance in the checking and saving accounts as of March 31 totals $56,939.65.
Bell made a motion to approve the March Treasurers’ report as submitted by Krause. Borg seconded the motion. The Treasurers’ report for March as presented was approved.
Budget-Southwell/Eggert
A long term capital expense budget will be developed for larger improvement projects to upkeep the nature preserve. Eggert and Southwell will collaborate to develop the long term plan and will manage next years’ budget.
Site Reviews-Borg
Lemmon Hill
Borg will meet Palmquist this week to remove fence posts and fencing from the machine shed atLemmon Hill.
Glenstone
The LGPD will visit the LGPD property near the Razney home site to work with Razney to get the area in compliance and to avoid legal fees.
Vandermeulen Property
The LGPD owns 3 acres of land which was formerly the Vandermeulen Property. This is the former location of the Drexler Tavern at Rt 53 and Old Hicks Road. Information will be included in the Master Plan list.
Recreation Programs-Bell/Ullrich
Sports Programs
New spring sessions are starting. This is the first time fencing had to be cancelled due to low enrollment
Youth Activities
A new session of Chess will start on April 28
Birdhouse Event
Ullrich is looking for an expert that can do guided bird walks and answer questions about birds
Summer 2014 Programs
Development of the programs is in process and will be on the website by May1
Website & Technology
Southwell presented a proposal for stabilizing the website. Southwell recommended using a different host provider. As part of the change the content would need to be migrated. The costs for migration are estimate to be up to $1,500.
Bell made a motion to approve a one to two year website hosting contract with WP Engine for up to $500 per year and funding for up to $1,500 for data migration. This includes email domain change recommendations and google apps per the proposal. Wiberg seconded the motion. The recommendation was unanimously approved.
Long Grove Village Board Meetings
Village Meeting Reports
March 11—no park district topics
March 25—no park district topics
Vice President’s Report-Lyons
No report
President’s Report-Wittig
Parking Lot and Driveway Maintenance
Southwell will revisit maintenance of the driveway and water run-off. Southwell will also assess the Lemmon Hill parking lot.
Spring Birdhouse Fundraiser
Wittig shared a bird house building competition flyer and a list of possible groups that might participate to build a bird house. Funds received from the program will be put in the Reed Turner Trust Fund. A silent auction will be held on May 3 and 4. A bird expert will provide guided walks and answer questions.
Reed Turner Access
Wittig reported that for facility rentals, the LGPD is reviewing the current security access methods and exploring new security options.
Move to closed session
Bell made a motion to move to closed session. Wiberg seconded the motion. The meeting was moved to closed session at 9:03 pm.
Move to open session
Bell made a motion to move to open session. Wiberg seconded the motion. The meeting was moved to open session at 9:20 pm.
Bell made a motion to move forward with the independent contractor agreement with Borg Construction. Southwell seconded the motion. The contract was unanimously passed.
Adjournment of Meeting
Bell made a motion to adjourn the meeting. Southwell seconded the motion. The meeting was adjourned at 9:35 pm.
Respectfully submitted,
Christine Gorski, Secretary
